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- Tasks: Support the Managing Director with diary management, email correspondence, and event planning.
- Company: Join a dynamic team in a fast-paced environment focused on collaboration and growth.
- Benefits: Enjoy flexible working hours and the chance to influence key business events.
- Why this job: Be at the heart of the business, working closely with senior leaders and making impactful contributions.
- Qualifications: Experience as an Executive Assistant at a senior level, with strong organisational and communication skills.
- Other info: Part-time role based in Leicester, requiring a minimum of 32 hours per week on-site.
About the Role: We\’re looking for a proactive and highly organised Executive Assistant to support the Managing Director and wider senior leadership team. This is an exciting opportunity for a professional EA who thrives in a fast-paced, collaborative environment and brings experience in executive-level support, event planning, and business coordination. Key Responsibilities: Provide comprehensive diary management for the Managing Director, including scheduling meetings, managing appointments, and handling changes with efficiency and discretion. Monitor and manage email correspondence on behalf of the MD, ensuring timely responses and appropriate prioritisation. Attend senior meetings to take accurate minutes and ensure follow-up actions are tracked and completed by relevant attendees. Plan and coordinate internal and external events for the UK business, including logistics, catering, venue sourcing, and communication with attendees. Support with drafting and formatting business presentations for Directors, ensuring a professional and brand-aligned finish. Compile business reports and updates as required, collating input from multiple stakeholders. Maintain confidentiality and professionalism at all times, acting as a trusted partner to the leadership team. Skills and Experience Required: Proven experience as an Executive Assistant or Personal Assistant at Director or MD level. Strong organisational skills and attention to detail with the ability to manage multiple priorities. Excellent written and verbal communication skills. Demonstrated experience in planning and managing events (on-site and off-site). Confident using Microsoft Office tools, particularly Outlook, PowerPoint, and Excel. Professional, discreet, and dependable, with a proactive approach to problem-solving. Location & Working Pattern: Based in our Leicester office (LE4). Minimum 4 days per week on-site, Monday to Friday. Part-time, 32 hours per week. Flexibility to work hours across 4 or 5 days. Why Join Us? This is a varied and engaging role for a confident EA who enjoys being at the heart of the business and making things happen. You\’ll work closely with senior decision-makers and have the opportunity to influence how we plan and deliver business-wide events and meetings. TPBN1_UKTJ
Part-Time Executive Assistant employer: Viking
Contact Detail:
Viking Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Executive Assistant
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what makes StudySmarter unique will help you align your approach and demonstrate how you can contribute to our team.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide insights into the role and share tips on how to stand out during the selection process.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your organisational skills and ability to manage multiple priorities effectively, as these are crucial for the Executive Assistant role.
✨Tip Number 4
Research common tools and software used in executive support roles, especially Microsoft Office applications. Being well-versed in these will show your readiness to hit the ground running.
We think you need these skills to ace Part-Time Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly at the Director or MD level. Emphasise your organisational skills, attention to detail, and any relevant event planning experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple priorities. Mention specific examples of how you've successfully supported senior leaders in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office tools, especially Outlook, PowerPoint, and Excel. Provide examples of how you've used these tools in previous roles.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential for this role, consider including a brief writing sample or mentioning instances where your communication made a significant impact in your previous positions.
How to prepare for a job interview at Viking
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple priorities is crucial. Prepare examples from your past experiences where you successfully handled complex scheduling or event planning, demonstrating your organisational prowess.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share instances where you've maintained professionalism in challenging situations, highlighting your reliability as a trusted partner.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think about potential scenarios you might face in the role, such as managing last-minute changes to a meeting or dealing with conflicting priorities, and prepare your responses.
✨Familiarise Yourself with Microsoft Office Tools
Given the emphasis on tools like Outlook, PowerPoint, and Excel, brush up on your skills with these applications. Be ready to discuss how you've used them effectively in previous roles, especially in creating presentations or managing communications.
