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- Tasks: Join our finance team to process UK invoices and ensure timely payments.
- Company: Work with a leading Oil and Gas Operator in a dynamic environment.
- Benefits: Enjoy a 3-month contract with opportunities for growth and learning.
- Why this job: Be part of a growing business and develop your accounting skills.
- Qualifications: Strong secondary education, experience in finance, and knowledge of Maximo or similar systems.
- Other info: Ideal for proactive self-starters looking to make an impact.
ACCOUNTS PAYABLE ASSISTANT
Our client, an Oil and Gas Operator is seeking an experienced Accounts Payable Assistant. This is a 3 Month contract role based in Aberdeen.
Role Purpose:
This role will have primary responsibility within the Aberdeen Finance team for ensuring the timely and accurate processing of all UK invoices, contract compliance and will also have the opportunity to undertake broader accounting tasks.
The Accounts Payable Assistant will be responsible for processing supplier invoices within the Maximo procurement and work management system, tracking these through the purchase to pay approval process to ensure payment deadlines are met.
The successful candidate will enjoy the challenges that come with a growing business and working within a dynamic finance team. The candidate will also work with the wider organisation to ensure the smooth and efficient operation of the purchase to pay process and approvals within.
Main Tasks:
Please note that this list of duties is not exhaustive and employees will be expected to undertake reasonable duties commensurate of their role and grade.
Manage the AP e-mail Inbox and Invoice Queries inbox.
Perform defined checks on each supplier invoice to confirm invoice validations.
Perform contract compliance checks on key vendor invoices.
Create/enter invoices in Maximo at the header level, ensuring each step of the purchase to pay process is working effectively.
Copy the relevant Purchase Order lines and edit where necessary, enter into workflow to complete the creation of the PO invoice
Process non-Purchase Order invoices in Maximo. Obtain correct Finance coding and route approval workflow.
Monitor the invoice workflow and expedite to ensure timely and accurate payment of invoices.
Respond timely to all vendor and business queries to full completion and satisfaction.
Maintain high Invoice payment performance.
Assist with quarterly reporting requirements of invoice statistics and provide all supporting information as requested.
Assist with AP related statutory and joint venture audit requests
Perform weekly gas nomination checks to assist with monthly gas revenue invoice verifications.
Manage FP+ Personnel Expenses and Time-writing system, extraction of expenses and coordination of monthly employee timesheets.
Assist with general Finance department requests and develop knowledge of the client financial systems, control framework and processes
Professional and Behavioural Skills, Educational Requirements:
Professional Skills:
Pro-active self-starter who can work independently with minimum guidance
Experience in either an Oil and Gas or engineering environment
Experience in similar role within an integrated business system such as Maximo, SAP, Sun
MS Excel, Word, Teams, Outlook and Adobe and skills required.
Education Requirements:
Essential:
Strong secondary education results, Higher English, Maths and preferably Accounting
Accounts Payable Assistant employer: Strategic Resources European Recruitment Consultants Ltd
Contact Detail:
Strategic Resources European Recruitment Consultants Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with the Maximo procurement system, as it's crucial for this role. If you haven't used it before, consider watching tutorial videos or reading user guides to get a head start.
✨Tip Number 2
Brush up on your knowledge of contract compliance checks and invoice validation processes. Understanding these concepts will help you stand out during interviews and demonstrate your readiness for the role.
✨Tip Number 3
Network with professionals in the Oil and Gas sector, especially those who have experience in accounts payable. They can provide insights into the industry and may even refer you to opportunities within their organisations.
✨Tip Number 4
Prepare to discuss your experience with financial systems and software like SAP or Sun. Be ready to share specific examples of how you've used these tools to improve efficiency or accuracy in previous roles.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and any specific software like Maximo or SAP. Emphasise your ability to work independently and manage invoice processing efficiently.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the oil and gas industry. Mention how your skills align with the responsibilities listed, such as managing invoice queries and ensuring timely payments.
Highlight Relevant Skills: Clearly outline your proficiency in MS Excel, Word, and other tools mentioned in the job description. Provide examples of how you've used these skills in previous roles to improve processes or solve problems.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Assistant.
How to prepare for a job interview at Strategic Resources European Recruitment Consultants Ltd
✨Know Your Numbers
Brush up on your accounting knowledge, especially related to accounts payable processes. Be prepared to discuss how you would handle invoice validations and compliance checks, as these are key responsibilities in the role.
✨Familiarise Yourself with Maximo
Since the role involves using the Maximo procurement system, it’s crucial to demonstrate your familiarity with it or similar integrated business systems. If you have experience with Maximo, be ready to share specific examples of how you've used it effectively in past roles.
✨Showcase Your Communication Skills
As you'll be managing email inboxes and responding to vendor queries, highlight your communication skills. Prepare examples of how you've successfully resolved invoice disputes or improved communication within a finance team.
✨Demonstrate Proactivity
The job requires a proactive self-starter attitude. Think of instances where you've taken initiative in previous roles, whether it was streamlining a process or taking on additional responsibilities, and be ready to discuss them.
