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- Tasks: Manage festival relationships and coordinate booking opportunities for artists.
- Company: Wasserman Music is a global agency representing top artists in live performance and touring.
- Benefits: Enjoy a dynamic work environment with opportunities for career growth and global collaboration.
- Why this job: Join a vibrant team at the heart of the music industry, making an impact on artists' careers.
- Qualifications: 1-3 years in a music agency, strong organisational skills, and excellent communication abilities required.
- Other info: Work collaboratively across global offices and gain insights into the live music festival landscape.
The predicted salary is between 30000 - 42000 £ per year.
Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.
Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman\’s presence spans 28 countries and more than 70+ cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit Job Description
Wasserman Music is seeking a Festival Coordinator (UK) to work as a strategic partner within the Global Festival Booking Department to manage festival relationships, coordinate booking opportunities, and standardize festival operations across Wasserman Music\’s global network. The position is to act as the resident expert for UK and European festival markets, serving as the primary liaison between Wasserman artists, agents, and festival promoters to maximize booking opportunities and streamline the festival confirmation process. The Festival Coordinator will collaborate internally with agents across all Wasserman offices and externally with festival promoters and buyers to develop and execute festival strategies that optimize performance opportunities for Wasserman Music clients.
Position Overview
Festival Relationship Management & Booking Coordination:
- Establish and maintain constant dialogue with festival accounts to understand booking parameters including artist preferences, budgets, available slots, and programming needs
- Accept ownership for weekly communication and offer flow with assigned festival accounts
- Become expert on festival accounts through comprehensive understanding of each festival\’s booking timeline, genre focus, and operational requirements
- Manage Festival Booking Window Email system to inform London office when festivals are ready to book for the following year
- Build and maintain target festival lists for Wasserman clients based on routing opportunities and artist development goals
- Create and manage pressure lists of priority clients to be strategically positioned with festival accounts
Fill Coordination & Emergency Booking
- Coordinate fill requests when Wasserman acts pass on festival offers, procuring suitable replacement artists from Wasserman roster
- Serve as primary contact for festival promoters seeking emergency fills when artists drop out of lineups
- Maintain comprehensive knowledge of available Wasserman artists and their touring schedules to facilitate quick turnaround on fill opportunities
- Work proactively with agents to hold offers while exploring fill opportunities
Global Standards & Contract Coordination
- Work directly with Global Festival Department and Wasserman legal team to standardize festival terms and conditions globally across all Wasserman offices
- Ensure most favored nations terms are implemented consistently for festivals including deposit terms, weather/force majeure clauses, recording/streaming rights, insurance coverage, and MFN terms
- Utilize standardized Terms for Confirmation email system across all artist confirmations
- Confirm major deal points with buyers including day, stage, slot, show schedule, guarantee plus additional costs, deposit structure, weather/FM provisions, and cancellation clauses
Market Intelligence & Strategic Analysis
- Monitor market health including ticket sales trends, booking pattern shifts, and emerging genre trends
- Analyse festival market conditions and provide insights to agents and management teams
- Identify routable festival opportunities that align with artist touring schedules and career development goals
- Track and report on festival market developments that impact Wasserman client opportunities
Cross-Office Collaboration
- Coordinate with Wasserman festival agents in other global offices to ensure consistent service delivery and information sharing
- Support agents with festival-specific expertise and market intelligence
- Maintain communication protocols that ensure seamless coordination across time zones and markets
Job Requirements
- 1-3 years of experience working within a music agency environment
- Knowledge and understanding of live music festival landscape and booking processes
- Strong organizational and project-management skills with ability to manage multiple festival accounts simultaneously
- Excellent written and verbal communication skills with ability to build and maintain professional relationships
- Competent in using Microsoft Office Suite, including Excel for tracking and reporting
- Highly organized, detail oriented and comfortable working in a fast-paced and deadline driven environment while managing multiple priorities
- Must be always discrete and professional and maintain absolute confidentiality as this position regularly handles sensitive information
- Experience with CRM platforms and booking systems preferred
- Understanding of festival routing and touring logistics preferred
- Ability to work collaboratively across global offices and time zones
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. #J-18808-Ljbffr
Coordinator, Festival employer: Wasserman
Contact Detail:
Wasserman Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Festival
✨Tip Number 1
Familiarise yourself with the UK and European festival landscape. Attend local festivals, network with promoters, and understand their booking processes. This knowledge will help you stand out as a candidate who is genuinely passionate about the role.
✨Tip Number 2
Build relationships with industry professionals. Connect with agents, artists, and festival organisers on platforms like LinkedIn. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Stay updated on market trends and ticket sales. Understanding current shifts in the festival scene will allow you to speak knowledgeably during interviews and demonstrate your proactive approach to the role.
✨Tip Number 4
Showcase your organisational skills by managing mock festival accounts or projects. Create a portfolio that highlights your ability to coordinate multiple events and manage relationships effectively, which is crucial for the Festival Coordinator position.
We think you need these skills to ace Coordinator, Festival
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the music industry, particularly any roles related to festival coordination or booking. Emphasise your organisational skills and any specific projects you've managed that align with the job description.
Craft a Compelling Cover Letter: In your cover letter, express your passion for live music and festivals. Mention specific festivals you admire and how your experience can contribute to Wasserman Music's goals. Be sure to address how you can manage relationships and streamline operations effectively.
Showcase Relevant Skills: Highlight your project management skills and experience with CRM platforms or booking systems. Provide examples of how you've successfully managed multiple accounts or projects simultaneously, as this is crucial for the Festival Coordinator role.
Research and Reflect: Familiarise yourself with Wasserman Music and its artists. Reflect on how your background and skills align with their mission and values. This knowledge will help you convey genuine interest in your application and during potential interviews.
How to prepare for a job interview at Wasserman
✨Know Your Festivals
Familiarise yourself with the UK and European festival landscape. Understand the key festivals, their booking timelines, and genre focuses. This knowledge will help you demonstrate your expertise and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a Festival Coordinator, you'll need to maintain constant dialogue with festival accounts. Prepare examples of how you've successfully built and maintained professional relationships in previous roles, highlighting your written and verbal communication skills.
✨Demonstrate Organisational Skills
This role requires managing multiple festival accounts simultaneously. Be ready to discuss your project management experience and how you prioritise tasks in a fast-paced environment. Consider sharing specific tools or methods you use to stay organised.
✨Understand Market Trends
Stay updated on current trends in the live music industry, including ticket sales and emerging genres. Be prepared to discuss how you would analyse these trends to identify opportunities for artists, showcasing your strategic thinking.
