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- Tasks: Support a hedge fund co-founder with personal and corporate tasks, ensuring smooth daily operations.
- Company: Join a dynamic private equity investor in London, focused on consumer trends.
- Benefits: Enjoy competitive salary, discretionary bonuses, private healthcare, and a vibrant work environment.
- Why this job: Experience diverse tasks, a fun culture, and the chance to make a real impact.
- Qualifications: Exceptional organisational skills, proactive attitude, and experience as an EA in both business and personal settings.
- Other info: Occasional travel required; must be comfortable with a goofy golden retriever!
The predicted salary is between 43200 - 72000 £ per year.
Salary: Competitive + discretionary bonus + private healthcare
Type:Permanent
Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.
Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%).
You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.
This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!
1. Corporate activities (30%)
- Diary management: gatekeeping, planning and administrative support for meetings
- Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
- Travel & expenses: business travel, itinerary planning, personal expenses
2. Personal activities (70%)
- Family office: support philanthropy, research, network and miscellaneous projects
- Personal life: diary, travel, contacts and correspondence, health and wellness
- Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics
Responsibilities will include:
- Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters
- Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
- Allocating founders to meet with internal teams on a weekly basis
- Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
- Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
- Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
- Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
- Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
- Minute taking for meetings and circulating minutes to the relevant personnel
- Providing personal assistance in the founder’s home ranging from household issues to private errands
The key competencies the candidate will have:
- Excellent organisational skills with a strong logistics background preferable
- Able to adapt quickly in a challenging and pressured environment
- Good at monitoring many tasks and presenting information succinctly
- Ability to show initiative and be proactive rather than being reactionary
- Solution focused with excellent problem-solving skills
- Experience working as an EA in both a business and personal manner
- Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)
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Private PA - Hedge Fund Co-Founder (London) employer: Luxuryrecruit
Contact Detail:
Luxuryrecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA - Hedge Fund Co-Founder (London)
✨Tip Number 1
Network with professionals in the hedge fund and private equity sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections that could help you land this role.
✨Tip Number 2
Familiarise yourself with the specific tools mentioned in the job description, such as Slack, Trello, and Expensify. Being proficient in these platforms can set you apart from other candidates and demonstrate your readiness for the role.
✨Tip Number 3
Showcase your problem-solving skills during any informal conversations or interviews. Prepare examples of how you've successfully managed unexpected challenges in previous roles, as this is a key competency for the position.
✨Tip Number 4
Research the co-founder and their interests, particularly in arts, sports, and philanthropy. This knowledge will not only help you understand their personal preferences but also allow you to engage in meaningful conversations that could impress them.
We think you need these skills to ace Private PA - Hedge Fund Co-Founder (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in fast-paced environments. Emphasise your organisational skills and any experience you have with diary management, travel planning, and handling personal tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as problem-solving abilities and adaptability in challenging situations.
Highlight Relevant Skills: In your application, focus on key competencies mentioned in the job description, like logistics management, proficiency in Microsoft Office Suite, and experience with tools like Slack and Trello. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Luxuryrecruit
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational abilities are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Proactivity
The role requires someone who can anticipate needs and act without being prompted. Share instances where you took the initiative to solve problems or streamline processes, showing that you're a proactive doer.
✨Familiarise Yourself with the Company
Research the hedge fund and its co-founder. Understanding their business model, recent news, and personal interests will help you tailor your responses and demonstrate genuine interest during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about potential challenges you might face in this role and how you would handle them, especially regarding diary management and personal assistance.
