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- Tasks: Coordinate interviews, manage recruitment data, and support the Talent Acquisition team.
- Company: Civica creates software for public services, impacting over 100 million citizens globally.
- Benefits: Enjoy 25 days annual leave, private healthcare, and a supportive work-life balance.
- Why this job: Join a passionate team making a difference in public services and unlock your potential.
- Qualifications: Strong admin skills, experience with ATS, and ability to manage multiple tasks effectively.
- Other info: We value diversity and encourage applicants from all backgrounds to apply.
The predicted salary is between 28800 - 43200 £ per year.
We’re Civica, and we create software that helps deliver critical services for citizens all around the world. From local government, to education, health, and care, over 5,000 public bodies across the globe use our software to provide essential services to over 100 million citizens.
Our aspiration is to be a GovTech champion everywhere we work, supporting the needs of citizens and those who serve them every day. Building on 21 years of continuous growth and success, we\’re at a pivotal point in our journey to realise that aspiration.
Why you will love this opportunity as Recruitment Coordinator at Civica
As a Recruitment Coordinator within Civica’s Talent Acquisition team, you will play a key role in supporting our recruitment processes and providing the coordination essential to successful hiring. You will be responsible for ensuring smooth, efficient interview scheduling, maintaining accurate recruitment data, and enabling the Talent Acquisition team with the tools and insights needed to deliver high-quality, consistent recruitment outcomes.
What you will do to be successful in this role as Recruitment Coordinator
Responsibilities:
- Coordinate high-volume interview scheduling across the UK, ensuring timely communication with candidates and hiring managers
- Prepare and send interview confirmations, logistics details, and supporting documentation to candidates and internal stakeholders
- Maintain accurate and up-to-date records in our ATS (Workable) to ensure reliable reporting and candidate tracking
- Collaborate with Talent Partners and hiring managers to support efficient, consistent recruitment processes
- Produce regular reports and track recruitment metrics to provide insights to the Talent Acquisition team and wider business
- Contribute to process improvements and initiatives aimed at enhancing efficiency and candidate experience across recruitment activities
Requirements:
- Strong administrative skills with the ability to manage high-volume scheduling, documentation, and system updates accurately
- Confident working with applicant tracking systems, and comfortable using digital tools to support recruitment processes
- Ability to prioritise and manage multiple tasks in a fast-paced, high-volume environment, with a proactive approach to resolving scheduling conflicts or process challenges
- Strong collaboration skills, working effectively with Talent Partners, hiring managers, and the wider People team to deliver smooth and consistent recruitment processes
- Consistent attention to detail, ensuring records, reports, and candidate communications are accurate and consistently maintained
- Highly organised, with the ability to maintain quality and process standards
We Want You to Bring Your Whole Self to Work
There is no such thing as the perfect candidate, so if you think you have what it takes but don\’t necessarily meet every single point on the list above, please still get in touch. We\’d love to have a chat and see if you could be a great fit.
Why You\’ll Love Working with Us
As a company, we\’re passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities.
We know that when our people are happy, they work better and have greater job satisfaction. Here\’s what you can expect:
Benefits
Time Off & Work-Life Balance
25 Days Annual Leave + bank holidays – plus the option to buy up to 10 extra days!
Days of Difference – Up to 3 extra days off for volunteering.
Financial Well-being & Security
Pension Contributions – 5% employer match to support your future.
Income Protection – Up to 75% salary cover for long-term illness.
Life Assurance – 4x salary tax-free lump sum.
Critical Illness Cover – £25,000 lump sum (extendable to dependents).
Health & Perks
Private Medical Insurance – Fast access to private healthcare.
Health Cash Plan – Claim back physio, therapies & more.
Dental Insurance – Cover for routine & emergency care.
Affinity Groups – Join employee-led communities.
Bounty Bonus – Refer a friend & get rewarded.
At Civica, we are committed to building an inclusive and diverse workplace where everyone feels valued and supported. We believe that a variety of perspectives drives innovation and excellence, and we welcome applicants from all backgrounds, cultures, and experiences.
We are an equal opportunity employer. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, disability, age, or any other legally protected characteristic. Our recruitment process is designed to ensure fairness and transparency, so every candidate has an equal chance to contribute to our mission.
If you need any adjustments or accommodations to participate in our recruitment process, please let us know. We are here to support you.
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Recruitment Coordinator - (9 Month Fixed Term Contract) employer: Civica
Contact Detail:
Civica Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruitment Coordinator - (9 Month Fixed Term Contract)
✨Tip Number 1
Familiarise yourself with Civica's mission and values. Understanding their commitment to improving public services will help you align your responses during interviews and demonstrate your passion for the role.
✨Tip Number 2
Brush up on your organisational skills. As a Recruitment Coordinator, you'll need to manage high-volume scheduling and documentation, so practice prioritising tasks and using digital tools effectively to streamline processes.
✨Tip Number 3
Network with current or former employees of Civica. Engaging with them can provide valuable insights into the company culture and recruitment processes, which can be beneficial during your interview.
✨Tip Number 4
Prepare to discuss your experience with applicant tracking systems. Being able to confidently talk about your familiarity with these tools will show that you're ready to hit the ground running in this role.
We think you need these skills to ace Recruitment Coordinator - (9 Month Fixed Term Contract)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Recruitment Coordinator position. Tailor your application to highlight how your skills and experiences align with what Civica is looking for.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in recruitment coordination or administrative roles. Mention specific tools or systems you've used, especially if you have experience with applicant tracking systems like Workable.
Showcase Your Skills: Make sure to showcase your strong organisational and communication skills. Provide examples of how you've successfully managed high-volume scheduling or collaborated with teams in past roles to demonstrate your fit for the position.
Personalise Your Application: Craft a personalised cover letter that reflects your enthusiasm for the role and the company. Mention why you want to work at Civica and how you can contribute to their mission of improving public services through technology.
How to prepare for a job interview at Civica
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Recruitment Coordinator. Familiarise yourself with the key tasks such as interview scheduling, maintaining recruitment data, and collaborating with Talent Partners.
✨Showcase Your Organisational Skills
During the interview, highlight your strong administrative skills and ability to manage high-volume scheduling. Be prepared to discuss specific examples of how you've successfully handled multiple tasks in a fast-paced environment.
✨Familiarity with ATS
Since the role involves working with an applicant tracking system (Workable), demonstrate your comfort with digital tools and any previous experience you have with similar systems. This will show that you're ready to hit the ground running.
✨Emphasise Collaboration
Civica values teamwork, so be sure to discuss your collaboration skills. Share examples of how you've worked effectively with others, particularly in recruitment or administrative settings, to ensure smooth processes and positive outcomes.
