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- Tasks: Join our team to manage data entry and document tracking for immigration cases.
- Company: Ogletree Deakins is a leading international law firm with a strong focus on business immigration.
- Benefits: Enjoy a collaborative work environment, skill development, and potential hybrid work options after three months.
- Why this job: Be part of a dynamic team that values client service and continuous improvement in a fast-paced setting.
- Qualifications: GCSE in English and Maths; proficiency in Microsoft applications and attention to detail required.
- Other info: Diversity is key here; we encourage applicants from all backgrounds to apply.
The predicted salary is between 30000 - 42000 £ per year.
Business Immigration Data Entry Specialist Join to apply for the Business Immigration Data Entry Specialist role at Ogletree Deakins Business Immigration Data Entry Specialist Join to apply for the Business Immigration Data Entry Specialist role at Ogletree Deakins Position Summary Ogletree Deakins is an international law firm with 60 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees. Our Belfast Centre has an opportunity for a Business Immigration Data Entry Specialist to join their fast-paced business immigration practice. Duties may include, but not be limited to performing a variety of data entry, and digital filing duties to track incoming immigration documents in the Firm\’s centralized document management systems and business records; ensuring that immigration documents are easily accessible to clients, legal, and non-legal staff members; and updating cases within our system to ensure paralegals and other immigration staff have timely access to case updates. The role requires full-time, in-office presence for an initial period of three months to ensure successful orientation and integration after which employees are eligible for a hybrid schedule. We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development. Essential Functions CLIENT Strives to provide superior client service at all times, in line with our client pledge. Demonstrates client focus, showing an understanding of client business needs and expectations, always acting with the client in mind, delivering value and quality for them and the firm. SERVICE DELIVERY Save, file, and perform data entry for a variety of incoming immigration document types. Respond to and complete day-to-day clerical requests to update cases in our system. Enters data into computer using various data entry devices and keeps data organized so that it is easily accessible at any time. May compile, sort, and verify accuracy of data to be entered. Prepare professional email communications to update clients on case-specific updates received from government agencies. KNOWLEDGE Understands and complies with firm, client and Belfast office processes. Understands own role and importance of delivering on responsibilities; drives own technical and skills development. COMMUNICATION Contributes to an atmosphere of openness, honesty and respect, where team members support and encourage each other in delivering the best possible outcomes for our clients. Appropriately raises issues and concerns to mentor, team lead, site lead or US attorneys/case managers in a timely manner. Communicates in a clear and concise manner, ensuring communications are accurate and direct. Contributes in meetings, offering own opinions and listening to other views. COLLABORATION Collaborates with and actively supports others in meeting team objectives, willingly offering assistance unprompted, creating a positive and collegiate working environment. Shares best practice with others, making suggestions for improvements where appropriate; shows commitment to a culture of continuous service improvement. Shows commitment to 360 degree feedback, asking for and responding constructively to feedback from others, giving timely and balanced feedback to colleagues, team leads, site lead and US teams as appropriate. Shows commitment to building the Belfast office culture, actively contributing to our success story and future expansion. Requirements General Certificate of Secondary Education (“GCSE”) in English and Maths. Proficient in relevant Microsoft applications such as Teams, Word, Excel, PowerPoint and Outlook, and in VisaTrax, SharePoint, Smartsheet, Kofax and iManage. Excellent attention to detail, with the ability to produce accurate drafts and other high quality work, under supervision. Able to work independently in a busy, deadline driven environment, under supervision. Excellent planning and organizational skills, with the ability to manage conflicting deadlines, escalating issues as appropriate. Demonstrates initiative and decision-making skills in solving problems and making recommendations, under supervision as appropriate. Effective communicator, both verbally and in writing; ability to tailor communication style to meet requirements of the recipient Demonstrable interpersonal and collaborative skills, with the ability to act as an engaged, enthusiastic and effective team member. Firm Overview Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm. Equal Opportunity Employer. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Other Industries Law Practice Referrals increase your chances of interviewing at Ogletree Deakins by 2x Sign in to set job alerts for “Business Specialist” roles. 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Ogletree Deakins Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Immigration Data Entry Specialist
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as VisaTrax and iManage. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Showcase your attention to detail by preparing examples of how you've successfully managed data entry tasks in previous roles. Be ready to discuss these experiences in a way that highlights your organisational skills.
✨Tip Number 3
Research Ogletree Deakins and their business immigration practice. Understanding their values and recent developments can help you tailor your responses and demonstrate your genuine interest in the firm during interviews.
✨Tip Number 4
Network with current or former employees of Ogletree Deakins on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and potentially lead to a referral.
We think you need these skills to ace Business Immigration Data Entry Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Business Immigration Data Entry Specialist role. Emphasise your attention to detail, data entry proficiency, and familiarity with Microsoft applications.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the immigration process and your ability to provide superior client service. Mention specific examples of how you've successfully managed data or collaborated in a team environment.
Highlight Relevant Skills: In your application, clearly outline your proficiency in tools like VisaTrax, SharePoint, and Smartsheet. Discuss your organisational skills and ability to manage conflicting deadlines, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your communication is clear and concise, reflecting the professionalism expected in a law firm setting.
How to prepare for a job interview at Ogletree Deakins
✨Know Your Role
Make sure you understand the specific duties of a Business Immigration Data Entry Specialist. Familiarise yourself with data entry processes, document management systems, and the importance of accuracy in handling immigration documents.
✨Showcase Your Tech Skills
Be prepared to discuss your proficiency in Microsoft applications and any relevant software like VisaTrax or SharePoint. Highlight any experience you have with data entry devices and how you've used technology to improve efficiency in previous roles.
✨Demonstrate Attention to Detail
During the interview, provide examples of how you've ensured accuracy in your work. Discuss situations where your attention to detail made a significant difference, especially in fast-paced environments.
✨Emphasise Communication and Collaboration
Since this role involves working closely with legal and non-legal staff, be ready to talk about your communication style. Share examples of how you've effectively collaborated with team members to achieve common goals and how you handle feedback.
