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- Tasks: Manage office operations, onboarding, travel coordination, and facilities management.
- Company: Pulsant is a top UK digital infrastructure provider with a friendly, supportive culture.
- Benefits: Enjoy perks like private healthcare, free snacks, and a focus on work-life balance.
- Why this job: Join a nurturing team in a booming industry with opportunities for growth and development.
- Qualifications: Experience in office management, strong organisational skills, and proficiency in Microsoft suite required.
- Other info: Pulsant values diversity and offers an inclusive environment for all employees.
The predicted salary is between 28800 - 43200 £ per year.
- Fully on site role, based at Pulsant’s Edinburgh Park office
- Join a booming industry with huge growth potential – data centres/edge computing
- Join a supportive, friendly and nurturing team and culture
The company:
Pulsant is a leading UK digital infrastructure provider, offering innovative edge infrastructure solutions through our PlatformEdge. With 14 strategically located data centres and a dedicated team of over 300 professionals (with an average tenure of 7 years), we support 1000+ clients services across the UK with cloud, connectivity, and compute services.
The role:
The Office Administrator & Facilities Lead is a varied role involving office administration and the oversight of facilities management across 3 office hubs. The role reports to the Head of People Experience and has no direct reports. This role is critical in ensuring a productive, safe, efficient and pleasant work environment.The ideal candidate is organised, detail-oriented, and proactive in addressing the needs of the team and facilities, to create a great working environment.
What you’ll do:
- Office administration: Oversee day-to-day office operations including supplies, mail, deliveries, vendor coordination, and workspace upkeep.
- Onboarding & offboarding: Coordinate with IT and People teams to manage access, workstations, and inductions for new starters and leavers.
- Travel & event coordination: Book company travel, manage related expenses, and support logistics for team days, meetings, and events.
- Facilities management: Lead maintenance plans across office hubs, manage vendor relationships, service contracts, and ensure a clean, safe workspace.
- Health & safety compliance: Ensure compliance with regulations in partnership with the Risk & Assurance Team, including fire drills and DSE assessments.
- Budget & records management: Monitor office budgets, track expenses, maintain contracts and facilities logs.
- Team & visitor support: Support local events, visitor management, reception duties, and act as a liaison for office-related matters.
- Continuous improvement: Develop and implement systems and processes to drive efficiency and improve the office experience.
What we’re looking for:
- Experience in office and/or facilities management and familiarity with health, safety, and environmental regulations
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft suite
- Problem-solving skills and ability to work independently.
- Positive, can do attitude
Pulsant offers:
- A supportive work environmentwith a focus on career growth, development, work life balance and well-being.
- A friendly, family-like atmospherewhere almost half of employees have been with Pulsant for 5+ years
- Benefitsinclude 5% pension, private healthcare, cycle to work scheme, free breakfast and snacks, Udemy license and more.
To hear more about working at Pulsant check out:
linkedin.com/company/pulsant-limited/life/
Search @lifeatpulsant on LinkedIn and Instagram
The interview process will involve:
- A phone conversation with the internal recruiter focused on your experience, career goals and your questions about Pulsant
- Teams interview with the people leader
- Face to face interview with 2 members of the hiring team
Pulsant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our people. If you require reasonable accommodation to participate in the job application or interview process, please reach out to us by email:
#J-18808-Ljbffr
Office Administrator & Facilities Lead employer: Pulsant ltd
Contact Detail:
Pulsant ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator & Facilities Lead
✨Tip Number 1
Familiarise yourself with Pulsant's culture and values by exploring their website and social media. Understanding their commitment to a supportive work environment will help you align your responses during interviews.
✨Tip Number 2
Prepare specific examples from your past experience that demonstrate your organisational and multitasking skills. Be ready to discuss how you've successfully managed office operations or facilities in previous roles.
✨Tip Number 3
Research health, safety, and environmental regulations relevant to office management. Being knowledgeable about these topics will show your proactive approach and readiness to ensure compliance in the workplace.
✨Tip Number 4
Practice your communication skills, as this role requires excellent interpersonal abilities. Consider role-playing common interview questions with a friend to boost your confidence and clarity in conveying your thoughts.
We think you need these skills to ace Office Administrator & Facilities Lead
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Office Administrator & Facilities Lead position. Tailor your application to highlight relevant experience in office and facilities management.
Highlight Relevant Skills: Emphasise your organisational, multitasking, and communication skills in your CV and cover letter. Provide specific examples of how you've successfully managed office operations or facilities in previous roles.
Showcase Problem-Solving Abilities: Include instances where you've demonstrated problem-solving skills, especially in relation to office management or health and safety compliance. This will show that you can handle challenges proactively.
Personalise Your Application: Make sure to personalise your cover letter by addressing it to the hiring team at Pulsant. Mention why you are excited about the opportunity to work in a supportive and nurturing environment, as described in the job posting.
How to prepare for a job interview at Pulsant ltd
✨Research Pulsant
Before your interview, take some time to learn about Pulsant's services and culture. Understanding their role in the data centre industry and their commitment to a supportive work environment will help you tailor your responses and show genuine interest.
✨Highlight Relevant Experience
Make sure to discuss your previous experience in office and facilities management. Be specific about your organisational skills, problem-solving abilities, and any familiarity with health and safety regulations, as these are crucial for the role.
✨Prepare Questions
Have a list of thoughtful questions ready for your interviewers. This could include inquiries about team dynamics, opportunities for professional development, or how they measure success in the Office Administrator & Facilities Lead role.
✨Show Your Positive Attitude
Pulsant values a positive, can-do attitude. During the interview, demonstrate your enthusiasm for the role and your willingness to contribute to a friendly and nurturing team culture. Share examples of how you've maintained a positive outlook in challenging situations.
