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- Tasks: Manage and deliver engaging learning programmes in a dynamic museum environment.
- Company: Join a national museum dedicated to inspiring audiences through innovative learning experiences.
- Benefits: Enjoy flexible working options and gain valuable experience in a supportive team.
- Why this job: Make a real impact on diverse audiences while developing your skills in a creative setting.
- Qualifications: Strong Excel skills and experience in programme logistics are essential; museum experience is a plus.
- Other info: This is a temporary role for 3 months, with potential for hybrid working.
Job Description
Operations Administrator, Learning & Engagement, Museum, Temporary, 3 months, 3 days per week, London, c.£18.60 per hour plus holiday pay
We are seeking a collaborative and highly organised Operations Administrator to join a busy Learning & Engagement team within a National Museum. Based in London, this is a fantastic opportunity for someone with strong administrative and interpersonal skills to play a key role in delivering impactful learning programmes for audiences of all ages.
In this role, you will manage the day-to-day planning and delivery of high-quality Learning & Engagement programmes across multiple sites and platforms. You’ll work closely with Producers, Facilitators, volunteers, and external contractors to ensure seamless delivery of formal and informal learning activities. Strong Excel knowledge is needed for this role.
This is an exciting and varied position where no two days are the same. It requires a flexible, solution-focused approach and the ability to balance competing priorities in a fast-paced environment. This role will require in office working initially which can then move to a hybrid pattern.
Key Responsibilities
- Lead on the operational delivery of Learning & Engagement programmes, including scheduling, resource planning, and monitoring KPIs and budgets
- Maintain effective systems to support the smooth running of a busy department
- Work collaboratively with Producers, Facilitators, and other stakeholders
- Coordinate volunteers to support programme delivery across multiple sites
- Monitor and report on operational budgets, datasets, and evaluation feedback
- Act as the first point of contact for operational enquiries, providing excellent customer service at all times
- Ensure compliance with policies including GDPR, safeguarding, and health and safety standards
About You
We are looking for a proactive, solutions-oriented professional with:
- Proven experience managing complex programme logistics and resource planning
- A track record of monitoring budgets and datasets to support effective programme delivery – string Excel needed
- Strong communication and interpersonal skills, with the ability to work effectively with multiple stakeholders
- Experience working with volunteers, freelancers, or contractors
- A flexible working style, able to adapt quickly to change and move between projects with ease
Desirable:
- Experience working in a museum, heritage, or learning environment.
- Knowledge of formal and informal learning practices for diverse audiences.
Why Join Us?
This is a rewarding role where you will contribute to meaningful learning experiences that engage and inspire people of all ages. You’ll work with a passionate and supportive team committed to excellence and innovation in learning delivery.
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.
Program Coordinator employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarise yourself with the specific learning programmes offered by the museum. Understanding their mission and current initiatives will help you demonstrate your enthusiasm and alignment with their goals during any discussions.
✨Tip Number 2
Network with professionals in the museum and education sectors. Attend relevant events or workshops to meet people who can provide insights into the role and potentially refer you to opportunities within the organisation.
✨Tip Number 3
Brush up on your Excel skills, as strong knowledge is essential for this role. Consider taking a short online course or tutorial to ensure you're comfortable with data management and reporting.
✨Tip Number 4
Prepare to discuss your experience with managing logistics and working with diverse stakeholders. Think of specific examples that showcase your organisational skills and ability to adapt to changing circumstances.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in programme logistics, resource planning, and budget monitoring. Use specific examples that demonstrate your strong Excel skills and ability to manage multiple stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for learning and engagement. Mention your experience working with volunteers and your flexible working style, as these are key attributes for the role.
Highlight Relevant Skills: In your application, emphasise your strong communication and interpersonal skills. Provide examples of how you've successfully collaborated with various stakeholders in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for the Operations Administrator role.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Organisational Skills
As a Program Coordinator, you'll need to demonstrate your ability to manage complex logistics. Prepare examples from your past experiences where you successfully coordinated multiple tasks or projects, highlighting your organisational prowess.
✨Highlight Your Excel Expertise
Since strong Excel knowledge is crucial for this role, be ready to discuss your experience with data management and analysis. Consider bringing examples of how you've used Excel to monitor budgets or track project progress in previous roles.
✨Emphasise Collaboration and Communication
This position requires working closely with various stakeholders. Be prepared to share instances where you've effectively collaborated with others, especially in a team setting, and how your communication skills helped achieve successful outcomes.
✨Demonstrate Flexibility and Problem-Solving
The role demands a flexible approach to changing priorities. Think of examples where you've had to adapt quickly to new challenges or changes in project scope, and explain how you maintained productivity and focus during those times.
