Supply Chain Administrator

Role Overview:

The Supply Chain / Production Planning Administrator will play a key role in ensuring the smooth operation of the production and supply chain process. This role supports the planning and coordination of material and production schedules, maintains accurate inventory records, liaises with suppliers and internal departments, and contributes to the efficiency and reliability of the supply chain.

Key Responsibilities:

Production Planning:

• Assist in creating, maintaining, and updating daily/weekly/monthly production schedules based on sales forecasts, inventory targets, and capacity constraints.

• Monitor progress of production jobs and ensure timely escalation of any delays or issues.

• Coordinate with production teams to ensure adherence to plan and adjust schedules as required due to unforeseen changes (e.g., machine downtime, material shortages).

• Generate production planning reports and performance dashboards.

Supply Chain & Inventory Management:

• Support the procurement process by monitoring raw material requirements and creating purchase requisitions or orders accordingly.

• Liaise with suppliers to confirm lead times, delivery dates, and resolve any order discrepancies.

• Track incoming shipments and coordinate with goods-in and warehouse teams to ensure timely receipt and storage.

• Maintain and update inventory management systems (e.g., ERP/MRP), ensuring data accuracy for stock levels, item master data, BOMs, and lead times.

• Assist in cycle counts and stock audits, investigating and resolving discrepancies.

Cross-Functional Coordination:

• Collaborate with procurement, warehousing, quality, logistics, and production departments to align supply with demand.

• Communicate effectively with customer service and sales teams regarding order lead times, availability, and delivery schedules.

• Support planning meetings and provide administrative support to supply chain management.

Data Analysis & Reporting:

• Prepare regular reports including KPIs such as On-Time-In-Full (OTIF), inventory turns, material availability, and capacity utilization.

• Analyze planning and inventory data to identify trends and opportunities for process improvement.

• Assist in continuous improvement initiatives and support implementation of lean manufacturing and supply chain best practices.

Skills & Qualifications:

Essential:

• Proven experience in a production planning, supply chain, or logistics support role within a manufacturing environment.

• Proficient in ERP/MRP systems (e.g., SAP, Oracle, Microsoft Dynamics, etc.).

• Strong Excel skills, including use of pivot tables, lookups, and data analysis.

• Excellent organizational and time management skills with high attention to detail.

• Strong interpersonal and communication skills – both written and verbal.

• Ability to work under pressure and adapt to changing priorities.

Desirable:

• Knowledge of Lean, Six Sigma, or other process improvement methodologies.

• Familiarity with supply chain certifications or training (e.g., APICS, CIPS).

• Experience with demand planning or S&OP processes.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.