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- Tasks: Manage the school calendar and support staff with logistical operations.
- Company: Join Brighton College, a vibrant educational institution in Brighton.
- Benefits: Enjoy a contributory pension, free lunches, and subsidised gym membership.
- Why this job: Be part of a dynamic team that supports academic and co-curricular activities.
- Qualifications: Strong communication skills, IT proficiency, and excellent time management required.
- Other info: Term-time role with opportunities for personal development and wellbeing support.
The predicted salary is between 21000 - 23000 £ per year.
Job Description
Senior School Administrator (Calendar)
Location: Brighton
Salary: £21,000 – £23,000 per annum
Vacancy Type: Permanent, Full Time
Main Purpose of the Role: To provide comprehensive administrative support to the Common Room staff and Senior Management by coordinating and managing the school calendar and logistical operations across all departments and sites. Collaborating closely with academic and operational teams to support the smooth running of the school, managing daily room allocations and producing key documents such as staff and pupil calendars and information booklets. Effective planning and communication of academic and co-curricular activities is essential.
General Duties and Responsibilities:
- Perform general secretarial duties, including handling confidential matters and general phone enquiries.
- Plan and administrate termly calendar meetings, then coordinating with individual staff members to confirm that their events are correctly positioned in the calendar and that necessary resources are available.
- Coordinate the booking of all term-time College events and activities outside the normal timetable. This includes organising venues, liaising with staff, and updating information on the calendar database and the school online booking system.
- Administer room changes on the school’s information management system (iSAMS).
- Prepare the pupil calendar and information booklet each term in consultation with the Deputy Head (Pupils), and liaise with printers.
- Produce weekly information bulletins for academic staff, support staff, and pupils, detailing all scheduled events and activities.
- Coordinate with the Operations Manager to deploy technical, catering, and porterage resources for events.
- Collaborate with the Deputy Heads to produce forward planning documents.
- Update and maintain the school’s database (iSAMS) with calendar, rooming, and co-curricular timetabling information.
- Provide support to the Deputy Heads and exams office as required.
- Work with other members of the administration team, to share the workload during busy times.
- Perform any other reasonable management requests.
Person Specifications:The successful candidate will have experience in the following areas:
- Excellent communicator and team player.
- Dynamic and pro-active approach; ability to work under pressure and take initiative.
- Ability to deal with staff in a fair, firm and consistent manner when needing to work to deadlines.
- Self-disciplined with excellent time management skills to work to deadlines.
- Excellent English with a sharp eye for detail.
- Respect for the confidential nature of some aspects of your work.
- Excellent IT skills, including proficiency in the use of Microsoft Excel, Work and Outlook.
- Knowledge of school database/ information systems is desirable, but not essential.
Hours of WorkMonday to Friday, 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week). This is a term-time (35 weeks) plus three weeks (38 weeks total) appointment.
RemunerationA salary in the range of £21,000 – £23,000 per annum will be offered depending on skills and experience, as well as the agreed working weeks.
HolidaysHoliday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.
Benefits
- Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
- Life Cover is provided whilst working at Brighton College after successfully passing probation period.
- Complimentary lunch is provided.
- Free tickets to the College’s music, dance and drama performances.
- Job specific learning and development programme available to all employees.
- Employee benefit and rewards platform with a wide range of discounts, employee benefits and wellbeing resources.
Wellbeing
- Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and pilates classes, meditation sessions and use of the gym and swimming pool.
- Personalised health and wellbeing consultations.
- Generous sickness policy.
- Access to books, magazines and DVDs from the College Library.
- Comprehensive wellbeing package.
To Apply
If you feel you are a suitable candidate and would like to work for Brighton College, please click apply to be redirected to our website to complete your application.
Senior School Administrator employer: Brighton College
Contact Detail:
Brighton College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior School Administrator
✨Tip Number 1
Familiarise yourself with the school calendar management systems, especially iSAMS, as this role heavily relies on effective use of such tools. If you have experience with similar databases, be ready to discuss how you can adapt your skills to meet the needs of our school.
✨Tip Number 2
Demonstrate your communication skills by preparing examples of how you've successfully coordinated events or activities in previous roles. Being able to showcase your ability to liaise with various teams will set you apart from other candidates.
✨Tip Number 3
Highlight your time management skills by discussing specific instances where you've managed multiple tasks under pressure. This role requires juggling various responsibilities, so showing that you can prioritise effectively is crucial.
✨Tip Number 4
Research Brighton College and its values to align your application with our ethos. Understanding our culture and demonstrating how you can contribute positively will make a strong impression during the selection process.
We think you need these skills to ace Senior School Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Senior School Administrator position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that match the job requirements. Emphasise your administrative skills, communication abilities, and any experience with calendar management or school databases.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you are a great fit. Mention specific examples from your past experiences that demonstrate your ability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A sharp eye for detail is crucial for this role, and presenting a polished application will reflect your attention to detail.
How to prepare for a job interview at Brighton College
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Senior School Administrator. Familiarise yourself with the school calendar management, logistical operations, and the importance of effective communication within academic and operational teams.
✨Showcase Your Communication Skills
As an excellent communicator is a key requirement, prepare examples of how you've effectively communicated in previous roles. Be ready to discuss how you handle confidential matters and manage relationships with staff and students.
✨Demonstrate Your Time Management Abilities
Highlight your self-discipline and time management skills during the interview. Share specific instances where you've successfully managed multiple tasks or deadlines, especially in a busy environment like a school.
✨Familiarise Yourself with Relevant IT Systems
While knowledge of school databases isn't essential, being proficient in Microsoft Excel, Word, and Outlook is crucial. Brush up on these tools and be prepared to discuss how you've used them in past roles to support administrative tasks.
