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- Tasks: Manage and deliver engaging learning programmes in a dynamic museum environment.
- Company: Join a national museum dedicated to inspiring audiences through innovative learning experiences.
- Benefits: Enjoy competitive pay, holiday pay, and potential hybrid working options after initial in-office training.
- Why this job: Be part of a passionate team making a real impact on diverse audiences' learning journeys.
- Qualifications: Strong Excel skills and experience in programme logistics, budget monitoring, and stakeholder communication required.
- Other info: This role is temporary for 3 months, offering a unique opportunity to gain valuable experience.
Job Description
Operations Administrator, Learning & Engagement, Museum, Temporary, 3 months, 3 days per week, London, c.£18.60 per hour plus holiday pay
We are seeking a collaborative and highly organised Operations Administrator to join a busy Learning & Engagement team within a National Museum. Based in London, this is a fantastic opportunity for someone with strong administrative and interpersonal skills to play a key role in delivering impactful learning programmes for audiences of all ages.
In this role, you will manage the day-to-day planning and delivery of high-quality Learning & Engagement programmes across multiple sites and platforms. You’ll work closely with Producers, Facilitators, volunteers, and external contractors to ensure seamless delivery of formal and informal learning activities. Strong Excel knowledge is needed for this role.
This is an exciting and varied position where no two days are the same. It requires a flexible, solution-focused approach and the ability to balance competing priorities in a fast-paced environment. This role will require in office working initially which can then move to a hybrid pattern.
Key Responsibilities
- Lead on the operational delivery of Learning & Engagement programmes, including scheduling, resource planning, and monitoring KPIs and budgets
- Maintain effective systems to support the smooth running of a busy department
- Work collaboratively with Producers, Facilitators, and other stakeholders
- Coordinate volunteers to support programme delivery across multiple sites
- Monitor and report on operational budgets, datasets, and evaluation feedback
- Act as the first point of contact for operational enquiries, providing excellent customer service at all times
- Ensure compliance with policies including GDPR, safeguarding, and health and safety standards
About You
We are looking for a proactive, solutions-oriented professional with:
- Proven experience managing complex programme logistics and resource planning
- A track record of monitoring budgets and datasets to support effective programme delivery – string Excel needed
- Strong communication and interpersonal skills, with the ability to work effectively with multiple stakeholders
- Experience working with volunteers, freelancers, or contractors
- A flexible working style, able to adapt quickly to change and move between projects with ease
Desirable:
- Experience working in a museum, heritage, or learning environment.
- Knowledge of formal and informal learning practices for diverse audiences.
Why Join Us?
This is a rewarding role where you will contribute to meaningful learning experiences that engage and inspire people of all ages. You’ll work with a passionate and supportive team committed to excellence and innovation in learning delivery.
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.
Program Coordinator employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarise yourself with the museum's current Learning & Engagement programmes. Understanding their existing initiatives will help you demonstrate your enthusiasm and how your skills can contribute to their goals during any discussions.
✨Tip Number 2
Network with professionals in the museum and education sectors. Attend relevant events or workshops where you can meet people who work in similar roles. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your Excel skills, as strong knowledge is essential for this role. Consider taking an online course or using tutorials to enhance your proficiency, which will make you stand out as a candidate.
✨Tip Number 4
Prepare to discuss your experience with managing logistics and budgets in detail. Think of specific examples that showcase your organisational skills and ability to handle multiple priorities effectively.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in programme logistics, resource planning, and budget monitoring. Use specific examples that demonstrate your strong Excel skills and ability to manage multiple stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your passion for learning and engagement within a museum context. Mention how your proactive and solutions-oriented approach aligns with the role's requirements and the museum's mission.
Showcase Interpersonal Skills: Emphasise your strong communication and interpersonal skills in both your CV and cover letter. Provide examples of how you've successfully collaborated with diverse teams, including volunteers and external contractors.
Highlight Relevant Experience: If you have experience working in a museum or similar environment, make sure to highlight this. Discuss any knowledge of formal and informal learning practices that could benefit the role, as this will set you apart from other candidates.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Organisational Skills
As a Program Coordinator, you'll need to demonstrate your ability to manage complex logistics. Prepare examples from your past experiences where you successfully coordinated multiple tasks or projects, highlighting your organisational prowess.
✨Highlight Your Excel Expertise
Since strong Excel knowledge is crucial for this role, be ready to discuss your experience with spreadsheets. Consider bringing examples of how you've used Excel for budgeting or data analysis in previous roles.
✨Demonstrate Your Interpersonal Skills
This position requires excellent communication and collaboration with various stakeholders. Be prepared to share instances where you've effectively worked with teams, volunteers, or external partners to achieve common goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you've had to adapt quickly to changes or resolve conflicts, and be ready to explain your thought process and outcomes.
