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For Companies At a Glance
- Tasks: Support the Director with admin tasks, project management, and digital marketing strategies.
- Company: Join Staffpower, a dynamic company connecting talent with opportunities.
- Benefits: Enjoy a competitive salary, company pension, free parking, and a referral programme.
- Why this job: Be part of a vibrant team, enhance your skills, and make a real impact.
- Qualifications: 2 years as an EA and 1 year in digital marketing; degree preferred.
- Other info: Located in Newcastle upon Tyne; must be able to commute or relocate.
The predicted salary is between 25000 - 35000 £ per year.
About us
Staffpower on behalf of our client are searching for an experienced PA with digital Marketing experience.
Responsibilities:
Maintaining Executive level confidentiality and operating with Integrity.
Manage administrative task in the support of the Director.
Manage and Organise appointment setting.
Managing specific projects.
Reconciling invoices, Mileage & Expenses.
Liaising with clients.
Creating PowerPoint presentations.
Control of team diaries.
Control of travel arrangements and accommodation.
Ensuring that processes and procedures are followed within team.
Control of holiday and sickness planner and records for the team.
Ensure that the team maintain their focus on agreed deliverables.
Produce analytical reports and make recommendations for business improvements.
Act as a key member of the senior management team
Answer phone calls and handle inquiries with professionalism and excellent phone etiquette.
Type and prepare documents, reports, and correspondence as needed.
Perform data entry tasks accurately and efficiently.
Familiarity with QuickBooks or other software for basic bookkeeping tasks.
What we need you for:
As the Executive Assistant you will play a pivotal role in ensuring the smooth and efficient operation of their organization. Your responsibilities will include:
Provide high-level administrative
Helping them manage their time, priorities, and tasks effectively.
Calendar Management: Efficiently manage the calendar, including scheduling meetings, appointments, and coordinating travel arrangements.
Communication: Serve as a gatekeeper and the first point of contact between the Director and internal/external stakeholders, ensuring clear and professional communication.
Documentation: Prepare and review documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality.
Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Project Support: Assist in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.
Travel and Expense Management: Handle travel arrangements, accommodations, and expense reports efficiently and cost-effectively.
What you need to know:
To excel in this role, you should possess the following qualifications and skills:
Experience: Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.
Organization: Exceptional organizational and multitasking abilities to manage complex schedules and tasks effectively.
Communication: Excellent verbal and written communication skills, including professional email etiquette.
Tech-Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and the ability to adapt to new software and tools quickly.
Discretion: High level of integrity and the ability to handle sensitive and confidential information with discretion.
Initiative: Proactive and self-motivated with the ability to anticipate the needs of the COO and take initiative.
Proven experience in social media marketing (strategy, content creation, and engagement).
Expertise inHubSpot isessential (email sequences, lead nurturing, audience segmentation).
Strong analytical mindset with the ability to interpret data and optimize strategies accordingly.
Excellent written and visual communication skills with an eye for compelling content.
Knowledge of digital advertising principles (retargeting, paid campaigns, SEO would be a bonus).
Content Strategy: Develop compelling content tailored to audience interests, ensuring alignment with marketing objectives.
Community Engagement: Monitor social interactions, respond to comments/messages, and foster brand loyalty.
HubSpot Remarketing: Implement and optimize remarketing strategies using HubSpot tools to nurture leads and enhance conversions.
Analytics & Reporting: Track key performance metrics (engagement, click-through rates, conversions) and generate actionable insights.
Campaign Coordination: Collaborate with design, content, and paid media teams to ensure cohesive and effective marketing campaigns.
What qualities we are looking for:
Professionalism: Maintain a polished and professional demeanour, representing the Director and the organization with integrity.
Adaptability: Thrive in a fast-paced environment and adapt to changing priorities seamlessly.
Team Player: Collaborate effectively with colleagues and support a positive and inclusive workplace culture.
Problem-Solving: Exhibit strong problem-solving skills and the ability to handle challenges with a solutions-oriented mindset.
Time Management: Possess excellent time management skills and the ability to work under pressure while meeting deadlines.
Specification:
Educated to degree level desired
Minimum 2 years EA experience
Excellent proficiency of MS Office
Excellent time management skills
Discreet and professional
Highly motivated, focused, and organised
High attention to detail
Team player
Strong organizational skills
Excellent verbal and written communication skills
Proficient in data entry and typing
Ability to prioritize tasks and manage time effectively
Job Types: Full-time, Permanent
Salary: From £25,000.00 per year
Benefits:
Company pension
Free parking
On-site parking
Referral programme
Schedule:
Monday to Friday
Job Types: Full-time, Permanent
Pay: From £25,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Referral programme
Ability to commute/relocate:
- Newcastle upon Tyne, NE2 1DJ: reliably commute or plan to relocate before starting work (required)
Education:
- Diploma of Higher Education (preferred)
Experience:
- Personal assistant : 2 years (preferred)
- Digital marketing: 1 year (required)
Work authorisation:
- United Kingdom (required)
Location:
- Newcastle upon Tyne, NE2 1DJ (preferred)
Work Location: In person
JBRP1_UKTJ
Personal Assistant & Digital Marketing Executive employer: Staff Power Group Limited
Contact Detail:
Staff Power Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Digital Marketing Executive
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, especially HubSpot. Understanding its features for email sequences and lead nurturing can give you a significant edge during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar management plan. This will demonstrate your ability to manage complex schedules effectively, which is crucial for the role.
✨Tip Number 3
Research the company’s current digital marketing strategies and be ready to discuss how you can contribute to their goals. Tailoring your insights to their specific needs can set you apart from other candidates.
✨Tip Number 4
Prepare examples of past projects where you successfully managed multiple tasks or teams. Highlighting your problem-solving skills and adaptability will resonate well with the hiring team.
We think you need these skills to ace Personal Assistant & Digital Marketing Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant and in digital marketing. Emphasise your organisational skills, communication abilities, and any specific software proficiency, especially with HubSpot.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills align with the company's needs. Mention your experience in managing executive-level tasks and your familiarity with digital marketing strategies.
Showcase Your Achievements: In your application, include specific examples of past achievements that demonstrate your ability to manage projects, improve processes, or enhance team productivity. Use metrics where possible to quantify your impact.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Staff Power Group Limited
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised appointments, managed calendars, or coordinated meetings in the past.
✨Demonstrate Your Communication Skills
Since you'll be the first point of contact for the Director, it's essential to exhibit excellent verbal and written communication skills. Practice articulating your thoughts clearly and professionally, and consider preparing a brief email or report to showcase your writing abilities.
✨Familiarise Yourself with Digital Marketing Tools
Given the digital marketing aspect of the role, ensure you are well-versed in tools like HubSpot and have a solid understanding of social media strategies. Be ready to discuss your experience with these tools and how you've used them to drive engagement or improve campaigns.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to handle unexpected challenges or changes in priorities, and be ready to explain how you approached these situations effectively.
