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- Tasks: Provide reception and clerical support in a busy school environment.
- Company: Join Speyside High School, a vibrant educational institution in Aberlour.
- Benefits: Enjoy a part-time role with a competitive salary and term-time hours.
- Why this job: Gain valuable experience while contributing to the school community and enhancing your skills.
- Qualifications: Experience in clerical roles and proficiency in Microsoft Office required.
- Other info: This role requires joining the PVG Scheme for working with children.
The predicted salary is between 24995 - 25409 £ per year.
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Location: Speyside High Mary Avenue Aberlour Banffshire Moray, AB38 9QU
Salary: £24,995.10 – £25,409.80 per year pro rata
Contract Type: Permanent
Position Type: Part Time
Hours: 18 hours per week
Job Description
To provide an efficient and effective reception and clerical support service within the school.
Responsibilities
- To provide a general reception service to members of the public and visitors to the school.
- General clerical duties.
- Typing/word processing.
- Book keeping as required.
- Other duties.
The Individual
- Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
- Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
- Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
- 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
- Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
- Ability to use initiative when required
- Flexible in approach and open to different ways of working
- Self-confidence and self-motivated
- Effective communication skills: oral and written
- Excellent interpersonal skills
- Ability to record information accurately
- Strong customer care skills and focus
- Ability to work on own and as part of a team
- Sound knowledge of software packages e.g. Microsoft Office
- Ability to demonstrate a high standard of numeracy and literacy
- Effective organisational skills/time management with the ability to respond to conflicting and competing demands
- Ability to prioritise workload, in accordance with objectives and targets
- Ability to relate well with all levels of staff
- Willingness to accept direction/delegation
- Appreciation, acceptance of and commitment to importance of confidentiality
- Ability to work in a shared office
- Flexibility to meet the needs and demands of the service.
- Ability to work in different offices dependent on the service
This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Start Date: no earlier than week commencing 18 August 2025
Closing Date: – 4 July 2025
Starting Salary: £24,995.10 (pro rata)
£13.26 per hour
18 hours per week – term time only
For further information contact: the Business Support Officer, Speyside High School, telephone 01340 871522, email admin.milneshigh@moray-edunet.gov.uk
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Clerical Assistant employer: Moray Council
Contact Detail:
Moray Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Microsoft Office and Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience in a busy office environment when networking or during interviews. Share specific examples of how you managed clerical tasks and interacted with the public to showcase your relevant skills.
✨Tip Number 3
Prepare to discuss your organisational skills and ability to prioritise workload effectively. Think of scenarios where you successfully managed conflicting demands, as this will demonstrate your capability to handle the responsibilities of the role.
✨Tip Number 4
Since this role involves working with children, ensure you understand the importance of confidentiality and safeguarding. Be ready to discuss your commitment to these values, as they are crucial for the position.
We think you need these skills to ace Clerical Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical and administrative roles. Emphasise your proficiency with Microsoft Office and any other software mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities and skills outlined in the job description. Use examples from your past experience to demonstrate how you meet these requirements.
Highlight Communication Skills: Since effective communication is key for this role, ensure you showcase your oral and written communication skills in both your CV and cover letter. Provide examples of how you've successfully interacted with the public or worked as part of a team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for a clerical assistant role.
How to prepare for a job interview at Moray Council
✨Showcase Your Clerical Skills
Make sure to highlight your experience with clerical duties, such as typing, filing, and cash handling. Be prepared to discuss specific examples of how you've successfully managed these tasks in previous roles.
✨Demonstrate Effective Communication
Since the role involves interacting with the public and staff, practice articulating your thoughts clearly. Prepare to give examples of how you've effectively communicated in past positions, both verbally and in writing.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of Microsoft Office and any other software mentioned in the job description. Be ready to discuss your proficiency and how you've used these tools to enhance your productivity in previous jobs.
✨Emphasise Flexibility and Teamwork
The job requires a flexible approach and the ability to work well in a team. Think of instances where you've adapted to changing circumstances or collaborated effectively with colleagues to achieve common goals.
