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- Tasks: Join us as an ICTS Project Planner, managing projects and collaborating with teams for successful delivery.
- Company: Be part of Evolution, an employee-owned company that values independence and a strong culture.
- Benefits: Enjoy 25 days annual leave, a pension scheme, and funded health screenings.
- Why this job: This role offers hands-on experience in project management within a supportive and dynamic environment.
- Qualifications: Ideal for those with strong organisational skills; experience in admin or engineering is a plus.
- Other info: Flexibility and attention to detail are key; you'll help shape our future success!
The predicted salary is between 36000 - 60000 £ per year.
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The Project Planner will collaborate closely with the Senior Project Planner, Project Manager, and Operations Administration Manager to effectively plan and deliver projects. You\’ll play a key role in helping them complete their tasks in a cost-effective and timely way, all whilst adhering to company policies and procedures. Additionally, there may be a requirement to support the UK and Irish Projects or Service teams.
This position calls for a strong sense of initiative, autonomy, teamwork, and meticulous attention to detail. Flexibility is essential in adapting to potential future changes within the organisation and fluctuations in workload.
Responsibilities will include:
- You will be responsible for planning, overseeing subcontractor tender process, managing procurement, and assisting the Project Manager in the successful completion and handover of projects, all while following the guidelines outlined in the projects planning handbook.
- Establish strong connections with suppliers and subcontractors to secure competitive pricing and exceptional service, ensuring timely and cost-effective delivery.
- Build project packs submitted to orders and issue to the Operations Manager for approval, update the project tracker, and order log and enter the project on GT when approved by Ops.
- Setting up and completing the project handover with the assistance from the Project Manager, Sales and Service teams. Ensuring all pertinent documentation has been completed and passed to the relevant departments.
- Facilitate regular meetings with all project managers and planners involved in active jobs, tailored to the project timelines.
- Update live project key dates and project tick lists.
- Update cost analysis monthly, ensuring they have liaised with the PM to forecast any outstanding figures that may affect the margin.
- Build subcontractor contracts and submit for approval.
- Ensure that all training standards are met and that visas and residency permits are consistently up to date, in line with country compliance, with the assistance of the HR team if applicable.
- Support the Project Managers in completing their monthly invoice forecast.
- Assist the finance team with aged debtor reports by notifying the Project Manager about any payment delays on active jobs that might impact work schedules. Additionally, connect directly with site contacts to follow up on pending payments.
Requirements
- Demonstrated experience in an administrative role, preferably within the engineering or construction sector, though this is not essential.
- Exceptional organisational abilities, with a talent for multitasking and managing time and appointments effectively.
- Meticulously organised with a keen eye for detail.
- Familiarity with MS Projects is a plus.
- Proficient in IT, especially with MS Office and CRM systems. Experience with MS Projects is advantageous.
- Intermediate to advanced skills in Excel.
- Comprehensive understanding of time and cost factors, as well as the operational processes essential for the business.
- Proven ability to concentrate on achieving results, both in financial aspects and project timelines.
- We are employee-owned! Here at Evolution we have a unique employee ownership model which means that our entire team owns our business. You have the opportunity to become a beneficiary of our future success. It also allows us to retain our independence and protect our company culture and values.
- 25 days annual leave + local bank holidays
- Company pension
- Optional annual private wellbeing and health screening appointment fully funded by Evolution
- Employee assistance programme which offers 24/7 access to free health and wellbeing support
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ICTS Project Planner employer: Evolution Security
Contact Detail:
Evolution Security Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ICTS Project Planner
✨Tip Number 1
Network with professionals in the engineering and construction sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights into the role of an ICTS Project Planner at our company.
✨Tip Number 2
Familiarise yourself with MS Projects and Excel, as these tools are crucial for the role. Consider taking online courses or tutorials to enhance your skills, which will demonstrate your initiative and readiness for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock project plan. This could involve outlining key tasks, timelines, and resource allocation, which will highlight your ability to manage multiple aspects of a project effectively.
✨Tip Number 4
Research our company culture and values, especially regarding employee ownership. Understanding our unique model will help you align your application and interview responses with what we value in our team members.
We think you need these skills to ace ICTS Project Planner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project planning, administration, and any familiarity with the engineering or construction sectors. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills, attention to detail, and ability to work autonomously and as part of a team. Mention specific examples of how you've successfully managed projects or supported teams in the past.
Highlight Technical Skills: Emphasise your proficiency in MS Office, CRM systems, and Excel. If you have experience with MS Projects, make sure to mention it, as this is a plus for the role.
Showcase Flexibility and Initiative: In your application, provide examples of how you've adapted to changes in workload or project requirements. This will demonstrate your flexibility and proactive approach, which are essential for this position.
How to prepare for a job interview at Evolution Security
✨Showcase Your Organisational Skills
As an ICTS Project Planner, you'll need to demonstrate exceptional organisational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with MS Projects
While familiarity with MS Projects is a plus, it's essential to show that you're comfortable with project management software. If you have experience with similar tools, be ready to explain how you've used them to enhance project planning and execution.
✨Understand Cost and Time Factors
A comprehensive understanding of time and cost factors is crucial for this role. Brush up on your knowledge of budgeting and forecasting, and be prepared to discuss how you've previously contributed to maintaining project margins and timelines.
✨Demonstrate Teamwork and Initiative
This position requires a strong sense of initiative and the ability to work well in a team. Share examples of how you've collaborated with others in past roles, particularly in high-pressure situations, and how you took the lead on certain tasks to ensure project success.
