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- Tasks: Join our team as a Business & Administration Assistant, handling calls, emails, and administrative support.
- Company: We're a dynamic accountancy firm in Paisley, dedicated to nurturing young talent through apprenticeships.
- Benefits: Gain hands-on experience while earning a qualification; enjoy a supportive work environment.
- Why this job: Perfect for those eager to learn about business operations and develop essential skills in a friendly office.
- Qualifications: National 5 qualifications, preferably including English; good IT and communication skills required.
- Other info: This is a full-time apprenticeship with opportunities for growth and development in the accounting field.
Business & Administration Assistant Modern Apprentice
Join to apply for the Business & Administration Assistant Modern Apprentice role at Scottish Apprenticeships
Business & Administration Assistant Modern Apprentice
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Join to apply for the Business & Administration Assistant Modern Apprentice role at Scottish Apprenticeships
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Job Overview
Job purpose
We are an accountancy firm based in Paisley looking for a young person to join our team whilst completing a Business and Administration SCQF 6 Modern Apprenticeship.
Daily tasks include-
- Answering incoming calls to the office and forwarding calls to the relevant person
- Reception supervision where necessary which will include meeting & greeting visitors and assist with enquiries.
- Communicating with clients by email and letter
- Providing administrative support to team members
- Providing cover when staff shortages occur due to holidays/sickness
- Updating clients details on internal systems
- Undertake filing and document control
- Photocopying
- Communicating internally using Microsoft Teams and emails
- Scheduling client appointments in the Microsoft Outlook diary and internal systems
- Organising meeting rooms
- Assist in the efficient distribution of mail, both internal and external.
- Assist with the company credit control using the Xero system
- Preparation of bookkeeping, VAT, payroll and other related accountancy matters using computerised accounting systems.
- Inputting and processing information into excel spreadsheets
- Working on basic accounting duties as part of your development
You will learn about data protection, storing and receiving data, diary management, how to use our IT and Database systems. You will also learn how to communicate in a busy office environment, how to manage your workload and customer service skills.
- National 5 Qualifications which should preferably include English.
- Good IT skills and able to use Microsoft packages including Excel, Word and Teams.
- Good communication skills.
Apply for this apprenticeship
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Seniority level
-
Seniority level
Internship
Employment type
-
Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Government Administration
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Business & Administration Assistant Modern Apprentice employer: Scottish Apprenticeships
Contact Detail:
Scottish Apprenticeships Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business & Administration Assistant Modern Apprentice
✨Tip Number 1
Familiarise yourself with the key software mentioned in the job description, such as Microsoft Teams, Outlook, and Xero. Being comfortable with these tools will not only help you during the interview but also show your potential employer that you're ready to hit the ground running.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since the role involves interacting with clients and colleagues, being able to convey information clearly and professionally will set you apart from other candidates.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed tasks or projects in the past. This could be through school projects, part-time jobs, or even volunteer work, showcasing your ability to handle multiple responsibilities effectively.
✨Tip Number 4
Research the company and its values. Understanding the culture of the accountancy firm and aligning your answers to reflect their ethos can make a significant impact during your discussions with them.
We think you need these skills to ace Business & Administration Assistant Modern Apprentice
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the responsibilities of the Business & Administration Assistant role. Emphasise your communication skills, IT proficiency, and any experience in administrative tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the apprenticeship. Mention why you are interested in working at an accountancy firm and how you can contribute to their team while learning and developing your skills.
Highlight Relevant Qualifications: In your application, clearly state your National 5 qualifications, especially English. If you have any additional certifications or courses related to business or administration, be sure to include those as well.
Showcase Your IT Skills: Since the role requires good IT skills, mention your proficiency in Microsoft Office packages, particularly Excel, Word, and Teams. If you have experience with accounting software like Xero, make sure to highlight that too.
How to prepare for a job interview at Scottish Apprenticeships
✨Show Your Communication Skills
As a Business & Administration Assistant, you'll be communicating with clients and colleagues regularly. During the interview, demonstrate your ability to articulate thoughts clearly and listen actively. Practice common interview questions with a friend to refine your responses.
✨Familiarise Yourself with Microsoft Tools
Since the role requires good IT skills, especially in Microsoft packages like Excel and Teams, make sure you are comfortable using these tools. You might be asked about your experience with them, so be prepared to discuss any relevant projects or tasks you've completed.
✨Understand the Role's Responsibilities
Review the job description thoroughly and understand the daily tasks involved. Be ready to discuss how your skills and experiences align with these responsibilities, such as handling calls, scheduling appointments, and providing administrative support.
✨Demonstrate Your Willingness to Learn
This apprenticeship is about growth and development. Show enthusiasm for learning new skills, especially in areas like bookkeeping and data protection. Share examples of how you've embraced learning opportunities in the past.
