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- Tasks: Manage travel and expense transactions, ensuring accuracy and compliance.
- Company: Join NG Bailey, a leading independent engineering and services business in the UK.
- Benefits: Enjoy 25 days holiday, private medical insurance, and flexible benefits like gym memberships.
- Why this job: Be part of a supportive team with clear development paths and exciting projects.
- Qualifications: Previous finance experience, strong communication skills, and attention to detail required.
- Other info: Hybrid working model available; perfect for students seeking entry-level experience.
The predicted salary is between 24000 - 42000 £ per year.
Join to apply for the Travel and Expenses Administrator x2 role at NG Bailey
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Join to apply for the Travel and Expenses Administrator x2 role at NG Bailey
15 months Fixed Term Contract (FTC)
We are currently seeking 2 x Travel and Expenses Administrators to help the team based in Leeds. You\’ll be at the heart of our financial operations, ensuring the smooth and accurate processing of travel and expense transactions. This role will include analysing the cost on the purchase invoices from the Group’s travel and accommodation providers; processing of the Procurement card invoices and processing employee expense claims – involving receipt and expense policy verification and the raising of expense payments.
- Customer Service – Be the go-to person for all expense related queries, providing exceptional support and advice to employees whilst also collaborating with key stakeholders across the organisation.
- Compliance – Ensure all claims adhere to the Company Expenses Policy and HMRC legislation. Conduct monthly audits and review out-of-policy travel and hotel booking requests
- Processing – Accurately analyse and reconcile purchasing card statements. Process expense claims via MyConcur and paper-based methods. Book travel and accommodation, verifying associated invoices.
- Monthly Reporting- Produce Generate insightful monthly reports on expense claims, identifying trends and high-spend areas
- Data Protection – Process and handle all personal data in line with GDPR regulations.
Leeds – Hybrid
15 months Fixed Term Contract (FTC)
We are currently seeking 2 x Travel and Expenses Administrators to help the team based in Leeds. You\’ll be at the heart of our financial operations, ensuring the smooth and accurate processing of travel and expense transactions. This role will include analysing the cost on the purchase invoices from the Group’s travel and accommodation providers; processing of the Procurement card invoices and processing employee expense claims – involving receipt and expense policy verification and the raising of expense payments. Some of the key deliverables for the role will include:
- Customer Service – Be the go-to person for all expense related queries, providing exceptional support and advice to employees whilst also collaborating with key stakeholders across the organisation.
- Compliance – Ensure all claims adhere to the Company Expenses Policy and HMRC legislation. Conduct monthly audits and review out-of-policy travel and hotel booking requests
- Processing – Accurately analyse and reconcile purchasing card statements. Process expense claims via MyConcur and paper-based methods. Book travel and accommodation, verifying associated invoices.
- Monthly Reporting- Produce Generate insightful monthly reports on expense claims, identifying trends and high-spend areas
- Data Protection – Process and handle all personal data in line with GDPR regulations.
What we’re looking for:
- Exposure: Previous experience in Finance (ideally in a similar role)
- Attention to Detail: Pride in the quality and accuracy of your work.
- Communication: Strong communication skills
- Organisation: Excellent planning and organisational skills to manage and prioritise work
- Technical Skills: Intermediate Excel skills
Benefits include:
- 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
- Pension with aleading provider andup to8% employer contribution
- Personal Wellbeing and Volunteer Days
- Private Medical Insurance
- Life Assurance
- Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
- Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes
Next Steps:
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us:
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.
Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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Travel and Expenses Administrator x2 employer: NG Bailey
Contact Detail:
NG Bailey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel and Expenses Administrator x2
✨Tip Number 1
Familiarise yourself with the MyConcur system, as it's essential for processing expense claims. Understanding how to navigate this software will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Brush up on your knowledge of HMRC legislation and the Company Expenses Policy. Being well-versed in these areas will help you answer queries effectively and show that you're serious about compliance.
✨Tip Number 3
Highlight any previous experience in customer service during your discussions. This role requires exceptional support for employees, so showcasing your ability to communicate clearly and helpfully will set you apart.
✨Tip Number 4
Prepare to discuss your organisational skills in detail. Since the role involves managing multiple tasks like processing invoices and booking travel, demonstrating your ability to prioritise and stay organised will be crucial.
We think you need these skills to ace Travel and Expenses Administrator x2
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Focus on any previous roles that involved processing expenses, customer service, or compliance with policies.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job requirements. Mention your attention to detail and ability to handle financial transactions accurately.
Highlight Technical Skills: Since the role requires intermediate Excel skills, be sure to mention any specific software or tools you are proficient in, especially if they relate to expense management or reporting.
Showcase Communication Skills: Emphasise your strong communication abilities in both your CV and cover letter. Provide examples of how you've successfully supported colleagues or resolved queries in previous roles.
How to prepare for a job interview at NG Bailey
✨Showcase Your Attention to Detail
As a Travel and Expenses Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Strong Communication Skills
This role requires you to be the go-to person for expense-related queries. During the interview, highlight your communication skills by sharing experiences where you effectively resolved issues or provided support to colleagues.
✨Familiarise Yourself with Compliance Regulations
Understanding the Company Expenses Policy and HMRC legislation is key. Brush up on these regulations before your interview and be ready to discuss how you would ensure compliance in your role.
✨Prepare for Technical Questions
Since the role involves using tools like MyConcur and Excel, be prepared to answer technical questions. Consider practising common Excel functions and how you would use them in processing expenses.
