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For Companies At a Glance
- Tasks: Support senior leaders with scheduling, travel, and daily office operations.
- Company: Luca Faloni is a luxury menswear brand focused on Italian craftsmanship and timeless style.
- Benefits: Enjoy competitive pay, growth opportunities, and a vibrant work environment.
- Why this job: Join a passionate team shaping a sustainable luxury brand and make a real impact.
- Qualifications: Experience in administrative roles, strong organizational skills, and a love for fashion are essential.
- Other info: We value diversity and are committed to equal opportunity in our hiring process.
The predicted salary is between 28800 - 43200 £ per year.
About us
Luca Faloni is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.
Position overview
We are seeking a Personal Assistant & Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.
Key responsibilities
- Provide personal assistance to senior leaders, managing their schedules, meetings, and travel arrangements.
- Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
- Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies.
- Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support.
- Plan and support team events, meetings, and special projects, from catering arrangements to event logistics.
- Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency.
- Support with onboarding activities and maintaining an organised, welcoming environment for new employees.
Person specification
- Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment.
- Strong organisational and multitasking skills, with a proactive and problem-solving mindset.
- Excellent written and verbal communication skills.
- Professionalism and discretion, especially when handling confidential information.
- Ability to work autonomously and collaborate effectively with various team members.
- Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
- A genuine interest in the luxury fashion industry and the Luca Faloni brand values.
Why Join Us?
Luca Faloni offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you’ll play a key role in maintaining a well-organized, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team.
If you’re a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience.
We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process.
We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule.
Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!
PA & Office Coordinator employer: Luca Faloni
Contact Detail:
Luca Faloni Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Office Coordinator
✨Tip Number 1
Familiarize yourself with Luca Faloni's brand values and product offerings. Understanding the luxury menswear market and how Italian craftsmanship plays a role in their products will help you stand out during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed schedules, travel arrangements, or office operations in previous roles. This will demonstrate your ability to handle the dynamic nature of the position.
✨Tip Number 3
Showcase your communication skills by being clear and concise in all interactions. Whether it's through emails or phone calls, maintaining professionalism and discretion is key, especially when dealing with senior leaders.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office Suite and Google Workspace. Being proficient in these tools is essential for the role, so be ready to share specific instances where you've utilized them effectively.
We think you need these skills to ace PA & Office Coordinator
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights relevant experience as a Personal Assistant or Office Coordinator. Emphasize your organizational skills, multitasking abilities, and any experience in the luxury fashion industry.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for Italian craftsmanship and the luxury fashion industry. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, provide examples in your application that demonstrate your ability to handle internal and external communications effectively.
Showcase Proactivity: In your application, illustrate instances where you took initiative in previous roles. This could include managing schedules, coordinating events, or improving office operations, which aligns with the proactive mindset they are looking for.
How to prepare for a job interview at Luca Faloni
✨Show Your Organisational Skills
As a Personal Assistant & Office Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed schedules, coordinated events, or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with various stakeholders in the past.
✨Express Your Passion for Fashion
Luca Faloni values a genuine interest in the luxury fashion industry. Make sure to convey your enthusiasm for the brand and its commitment to Italian craftsmanship during the interview, as this will show that you align with their values.
✨Prepare for Problem-Solving Scenarios
In a fast-paced environment, challenges can arise unexpectedly. Be ready to discuss how you've approached problem-solving in previous roles, showcasing your proactive mindset and ability to think on your feet.
