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For Companies At a Glance
- Tasks: Join our team to prepare legal documents and provide top-notch customer service.
- Company: CIBT is a global leader in immigration and visa services, trusted by Fortune 500 companies.
- Benefits: Enjoy a fixed-term contract with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team that values efficiency and customer satisfaction in a fast-paced environment.
- Qualifications: High school diploma required; experience in legal or administrative roles is a plus.
- Other info: This role is based in Ashford, Middlesex, and offers a chance to work with international clients.
The predicted salary is between 28800 - 43200 £ per year.
Position Overview
We are currently looking for a full time Administrative Assistant / Export Shipping Documentation Consultant to join our busy Export Documentation Department in Ashford, Middlesex. Our team work with all types of export documentation, working closely with our customers and the London Chamber of Commerce to meet deadlines.
Responsibilities
- Raising/issuing all export documentation
- Liaising with customers via telephone & email
- Telephone enquiries and quotes
- Covering Reception when required
- Sorting incoming/outgoing post & courier envelopes
- Transferring telephone calls to various staff/departments
- Liaising with our Couriers
- The ideal candidate will need to be able to work under pressure to meet deadlines.
- Good customer service and attention to detail is essential as all documentation has to be accurate and produced to a high-quality standard.
- Experience in this role is not essential as full training will be provided.
About Us
CIBT is the leading global provider of immigration and visa services for corporations and individuals with over 1,600 expert immigration and visa professionals, attorneys and qualified migration consultants located in over 60 offices in 27 countries.
With thirty years of experience, CIBT is the primary service provider to 75% of Fortune 500 companies. CIBT offers a comprehensive suite of services under two primary brands: Newland Chase, a wholly owned subsidiary focused on global immigration strategy and advisory services for corporations worldwide and CIBTvisas, the market leader for business and other travel visa services for corporate and individual clients.
We commit to delivering a superior service experience to our clients on each and every engagement.
Opportunity At CIBT
We have exciting opportunities at CIBT. We value our employees and prioritize their career growth and development. As part of our team, you will work with world-class visa and immigration experts. You will learn in a dynamic, collaborative, and complex global environment, using industry-leading technology solutions. Our profound commitment to ethics, compliance, and diversity, along with our respect for one another, are key to our strength and success.
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Administrative Assistant employer: CIBT
Contact Detail:
CIBT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the legal and regulatory documentation processes. Understanding the basics of how documents are prepared for authentication will give you an edge in interviews and show your genuine interest in the role.
✨Tip Number 2
Brush up on your customer service skills. Since the role involves communicating with clients via phone and email, demonstrating your ability to maintain high standards of service can set you apart from other candidates.
✨Tip Number 3
Highlight your organisational skills during networking opportunities. Connect with professionals in the immigration or legal fields to learn more about the industry and share your experiences managing multiple tasks efficiently.
✨Tip Number 4
Prepare for potential interview questions related to time management and prioritisation. Be ready to discuss specific examples of how you've successfully handled tight deadlines in previous roles, as this is crucial for the position.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in legal or regulatory environments. Emphasise skills like attention to detail, communication, and time management that are crucial for the Administrative Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the duties and responsibilities mentioned in the job description. Explain how your background aligns with the requirements, particularly your experience with document handling and customer service.
Showcase Relevant Skills: In your application, clearly demonstrate your proficiency in computer literacy and your ability to manage sensitive information. Provide examples of how you've successfully prioritised tasks and met deadlines in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at CIBT
✨Know the Company
Before your interview, take some time to research CIBT and its services. Understanding their role in immigration and visa services will help you tailor your answers and show genuine interest in the position.
✨Highlight Relevant Experience
Make sure to discuss any previous experience you have in administrative roles, especially those related to legal or regulatory documentation. Be prepared to give specific examples of how you've handled similar tasks in the past.
✨Demonstrate Attention to Detail
Since the role requires strong attention to detail, be ready to provide examples of how you've ensured accuracy in your work. You might mention specific instances where your meticulousness made a difference in a project.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, company culture, or specific challenges the team faces. This shows your enthusiasm and helps you assess if it's the right fit for you.
