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- Tasks: Assist in managing workstreams and support Project Managers in a dynamic environment.
- Company: Join Freedom Networks, part of the NG Bailey Group, a leading UK engineering firm.
- Benefits: Enjoy flexible benefits, private medical insurance, and up to 25 days holiday.
- Why this job: Be part of a supportive culture focused on growth and development.
- Qualifications: Strong IT skills and experience in administration are preferred; driving licence is a plus.
- Other info: We promote inclusivity and provide accommodations during the application process.
The predicted salary is between 28800 - 43200 £ per year.
24 July 2025
Administration Assistant
Perth or East Kilbride office / Scotland
Permanent
Summary
The Freedom Networks team have a vacancy for Administration Assistant. The main purpose of the role will be to work within the Distributed Network Operators (SSE and SPEN) business, across Scotland.
Administering of workstreams within the DNO Contracts ensuring that work is carried out safely and in line with company procedures and client specifications. Helping the Project Managers to maintain a full programme of works, ensuring all operatives work to their full productivity levels.
Some of the key deliverables in this role will include:
- Working with work management system and administration team to ensure that all jobs are raised, scheduled, assigned and completed as required.
- Working with Freedom’s delivery Project Managers on the procurement and ongoing management and engagement of Franchisees & Subcontractors.
- Review and process any returned documentation received from clients to ensure accurate job completions on work management system.
- Support commercial and financial month-end processes, raising of invoices and ensuring forecasted works are invoiced.
- Raise Purchase Orders where applicable.
- Commercial and administrative involvement with Works Management System and other IT software. Assist with general administrative duties.
- Effective communication with various levels of personnel on the framework, internal and external. Post-audit of works commercially completed.
- Management and upkeep of our employee and subcontractor training and competency systems, organizing & booking training courses, requesting training records from subcontractors to ensure our competency matrix is kept up to date.
- Supporting the Operations Director and Manager to resolve of blocked invoices and outstanding customer debt.
What we’re looking for :
- Strong IT Literacy & Numeracy Skills including detailed experience in MS Office 365 – Required
- Full UK Driving Licence – Desirable
- Experience in a Administration role – Desirable
- Experience with Framework contracts – Desirable
- Experience of using work management systems, – Desirable
- Experience with Purchase Order processes – Desirable
- Experience with Office 365 – word, excel, PowerPoint – Desirable
We\’re always evolving our benefits to ensure we\’re attracting and retaining great people. Some of what you can expect includes:
- Salary sacrifice car scheme (Hybrid/Electric Vehicle)
- Pension with aleading provider andup to8% employer contribution
- Up to 25 days holiday
- Personal Wellbeing and Volunteer Days
- Private Medical Insurance
- Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
- Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
Next Steps:
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notic e. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us
Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.
Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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Administration Assistant employer: Freedom Group
Contact Detail:
Freedom Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific work management systems mentioned in the job description. If you have experience with similar systems, be ready to discuss how you can quickly adapt and contribute.
✨Tip Number 2
Highlight your IT literacy, especially with MS Office 365. Consider preparing examples of how you've used these tools effectively in previous roles to streamline processes or improve productivity.
✨Tip Number 3
Research the company’s values and culture, particularly their commitment to inclusivity and employee development. Be prepared to discuss how your personal values align with theirs during the interview.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the role and the team dynamics, which can help you tailor your approach and questions during the interview.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your IT literacy, administrative experience, and familiarity with work management systems.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background and skills make you a great fit for supporting Project Managers and managing workstreams effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office 365 applications and any experience with procurement or managing documentation. Mention any previous roles where you successfully managed administrative tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Freedom Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administration Assistant position. Familiarise yourself with the work management system and the specific tasks mentioned in the job description, such as managing workstreams and collaborating with Project Managers.
✨Showcase Your IT Skills
Since strong IT literacy is crucial for this role, be prepared to discuss your experience with MS Office 365 and any work management systems you've used. You might even want to bring examples of how you've effectively used these tools in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, so think of examples where you've successfully communicated with internal and external personnel. Be ready to explain how you handle documentation and ensure accurate job completion records.
✨Prepare Questions About Company Culture
Freedom Networks values an inclusive culture, so prepare thoughtful questions about their approach to employee development and support. This shows your interest in not just the role, but also in being part of their team and contributing positively to their work environment.
