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- Tasks: Provide administrative support, manage data, and ensure customer satisfaction.
- Company: EMCOR UK transforms facilities management with innovation and a people-first approach.
- Benefits: Enjoy 25 days holiday, flexible options, and extensive perks like gym discounts and health plans.
- Why this job: Join a culture focused on collaboration, growth, and making a positive impact in the workplace.
- Qualifications: Strong communication skills, proficiency in Microsoft Office, and a knack for organisation are essential.
- Other info: Diversity is celebrated here; all backgrounds are encouraged to apply!
The predicted salary is between 25000 - 36000 ÂŁ per year.
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Salary: up to ÂŁ32,360 DOE
Working Hours: 08:00 to 17:00 Monday to Friday
Contract Type: Permanent Full time
Benefits: 25 days holiday + pension + company sick pay and flexible options
About EMCOR UK
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, \”One Data World,\” we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Duties/Responsibilities
Four available roles
Location: Birmingham or Eastleigh
Salary: up to ÂŁ32,360 DOE
Working Hours: 08:00 to 17:00 Monday to Friday
Contract Type: Permanent Full time
Benefits: 25 days holiday + pension + company sick pay and flexible options
About EMCOR UK
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, \”One Data World,\” we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Role Overview
Provide timely and effective administrative support to the (Name of Dept or function) of the specific contract. Assist in the delivery of certain scheduled or ad hoc work functions and provide a range of support duties to ensure that all Finance related deliverables are met on time and with a high level of accuracy.
What You\’ll Do
- Scrutinise all support documentation for correct coding and cost allocations for data capturing. Input data onto computer system in the prescribed fields
- Ensure high level of input accuracy to rigidly maintain data integrity
- Draw regular and customised data reports from the system
- Ensure up-to-date training on the system applications by attending training courses or by self-taught modules
- Assist in training other system users
- Attend to all related queries from internal as well as external clients within the laid-down timelines either by phone or in writing and ensure high level of customer satisfaction
- Ensure all suppliers and subcontract invoices are processed and settled on time
- Assist with general office duties such as, stationary stock control, refreshment orders, relief functions for switchboard or reception, preparation of ad hoc reports, maintaining the filing and archive systems, scanning of critical back-up documentation, checking and dispatching of bulk invoices etc.
- Compile spreadsheets in Word or Excel format for any non-standard reporting
- Contribute to the effective working of the (NAME of function) by:
- Identifying with and participating in the attainment of team objectives and priorities. Communicating and sharing knowledge with other team members
- Developing personal skills to meet both individual and team needs
- Take the initiative to ensure that work processes, procedures and systems are effective and efficient while ensuring practices are aligned to established corporate standards of professionalism and accuracy
- Maintain focus on excellent customer service delivery standards
- Maintain a high level of knowledge of all products and services on offer by the company
- Work towards the continuous improvement of EMCOR’s (including Workplace Health & Safety, Quality Assurance and Environment), existing standards, values and culture
Person Specification
Who You\’ll Be
- Proven ability to provide a high standard of support in Administrative principles, including the ability to implement systems and processes and to pro-actively resolve problems
- Acceptable level of interpersonal and communication skills, with the ability to liaise with customers and staff at all levels in both written and spoken English
- Demonstrated ability to contribute as a member of a team to achieve positive outcomes and provide quality service to customers
- Demonstrated organisational and time management skills, including the ability to manage competing priorities, monitor and co-ordinate a range of prescribed processes, to achieve tight deadlines and desired outcomes with due regard to accuracy
- Demonstrated experience in computer applications, including Microsoft Office (Word, Excel, PowerPoint, Publisher), E-mail and Internet and databases
- Sound knowledge and understanding of basic Financial and Accounting principles
- Knowledge of Workplace Health and Safety (WH&S) practices and policies .
Benefits
Benefits
- 25 Days holidays + Bank holidays
- Holiday Buy Scheme – up to 5 days a year
- Industry leading Maternity & Paternity Policies
- Refer a Friend scheme – worth £500 per referral
- GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
- Extensive Learning & Development opportunities, including opportunities for progression.
- Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
- Bike To Work Scheme
- Paid volunteering and charity days
- Medicash – Health cash plan – Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
- Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.
At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.
We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Join us in building a better world at work.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Project Management and Information Technology
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Industries
Facilities Services
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Project Administrator - Hard Service employer: EMCOR UK
Contact Detail:
EMCOR UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator - Hard Service
✨Tip Number 1
Familiarise yourself with EMCOR UK's values and mission. Understanding their commitment to creating a better world at work will help you align your responses during interviews, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Brush up on your knowledge of basic financial and accounting principles, as this role requires a sound understanding of these concepts. Being able to discuss relevant examples or experiences can set you apart from other candidates.
✨Tip Number 3
Highlight your organisational and time management skills in conversations. Be prepared to share specific instances where you've successfully managed competing priorities, as this is crucial for the Project Administrator role.
✨Tip Number 4
Demonstrate your ability to work collaboratively by preparing examples of how you've contributed to team objectives in previous roles. EMCOR UK values teamwork, so showing that you can be a supportive team member will strengthen your application.
We think you need these skills to ace Project Administrator - Hard Service
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Project Administrator role. Focus on your organisational abilities, attention to detail, and any experience with financial documentation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of EMCOR UK that resonate with you, such as their commitment to innovation and customer service.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office applications, data management, and any experience with financial principles. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at EMCOR UK
✨Understand the Role
Before the interview, make sure you thoroughly understand the responsibilities of a Project Administrator at EMCOR UK. Familiarise yourself with their focus on facilities management and how your role will contribute to their mission of creating a better world at work.
✨Showcase Your Organisational Skills
As a Project Administrator, you'll need strong organisational and time management skills. Be prepared to discuss specific examples from your past experiences where you've successfully managed competing priorities and met tight deadlines.
✨Demonstrate Customer Service Focus
EMCOR UK values excellent customer service. Think of instances where you've gone above and beyond to ensure customer satisfaction, and be ready to share these stories during your interview.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in Microsoft Office and data management systems, brush up on your skills with these applications. You might be asked about your experience with them, so be ready to discuss how you've used these tools effectively in previous roles.
