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- Tasks: Provide secretarial support for consultants and manage patient appointments efficiently.
- Company: Join the Royal Devon University Healthcare NHS Foundation Trust, a leading healthcare provider in Devon.
- Benefits: Enjoy flexible working hours, 27 days annual leave, and exclusive staff discounts.
- Why this job: Be part of a supportive team making a real impact in women's health.
- Qualifications: Strong communication skills and administrative experience are essential; healthcare background preferred but not required.
- Other info: Part-time role with a minimum of 18.75 hours per week, including Monday, Wednesday, and Friday afternoons.
The predicted salary is between 19900 - 20800 £ per year.
- To provide a full and efficient secretarial service for their consultants, nursing team and the wider service. This will include ensuring that all documentation is produced to an excellent standard. Strong proof-reading skills are required.
- Administrative functions including monitoring patient waiting lists and ensuring compliance with NHS standards.
- To coordinate and organise the attendance of patients to appointments in line with local team and Royal Devon University Healthcare NHS Foundation Trust arrangements as instructed.
- Effective communication, handling correspondence, liaising with Multidisciplinary teams, and managing telephone and email communications.
- To contribute to the management of the Consultants and team diary.
- To work with the team to ensure adequate cover is in place during periods of leave.
- To maintain electronic patient records in line with Trust policies.
- Governance adherence, including training and compliance with Trust policies.
- To assist other secretaries and members of the admin team in the achievement of a quality service.
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
An exciting opportunity has become available for an experienced secretary or administrator to join the team our team as a part time Medical Secretary. Please note that due to the operational needs of our service the postholder will be required to work these hours over a minimum of three days, to include a Monday, Wednesday and Friday PM (until 5pm).
Based within the Centre for Women’s Health on the main Royal Devon and Exeter Wonford site, the post holder will join an established team to provide comprehensive administration support for our patients and clinical team of Consultant Gynaecologist/Obstetricians.
The post holder will have a range of administrative experience, ideally in a secretarial role or within a Healthcare environment; however, we welcome applicants from other sectors who feel they have relevant transferable skills.
Working in a busy and sometimes demanding job, within a supportive team, they must be a good team player and enjoy working within a Multidisciplinary team. We are looking for someone who is articulate, has excellent communication and interpersonal skills with the ability to prioritise competing workstreams. Strong organisational skills and IT skills as well as the ability to manage your own caseload without direct supervision is a must.
As the post deals with patients, relatives, and Healthcare professionals, applicants must have excellent communication skills and will be expected to have an empathetic and efficient telephone manner.
Working Pattern: 18.75 hours per week to be worked over 3 or more days to include a Monday, Wednesday and Friday – 5pm finish required.
Interview Date: To be confirmed
For further information please contact: Emily Passmore, Admin Line Manager on e.passmore@nhs.net
Pay: The salary advertised for this position reflects the Agenda for Change 2025/6 rates, inclusive of a 3.6% pay award which will be implemented later this year. If you join before the implementation date, the pay award will be backdated to your start date. Until then, remuneration will be based on the 2024/5 pay bandings (Pay scales for 2024/25 | NHS Employers )
Preference will be given to staff with ‘Priority’ and \’At Risk\’ status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
For more information on the Job Description and Responsibilities please click the link below.
As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and \’At Risk\’ status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation TrustandNorthern Devon Healthcare NHS Trust.
About Us
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
Our values are at the heart of everything we do, click here to find out more
It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.
You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary is not the only financial benefit
You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
- National discount services such as the Blue Light Card and Health Service Discounts.
- Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
- Car lease schemes.
- The NHS Pension scheme (one of the most generous and comprehensive in the UK).
- Cycle to work scheme
These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.
- Salary Band 3: £24,937 – £26,598 per annum pro rata
- Frequency Annual
- Vacancy Reference 185-63302-10963
- Contract Type Permanent
- Closing Date 16 July, 2025
- Job Category Administration
- Location Centre for Women\’s Health, Royal Devon and Exeter Hospital, Barrack Road, Exeter, Devon, United Kingdom
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Medical Secretary (Gynaecology) employer: Rdehospital
Contact Detail:
Rdehospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary (Gynaecology)
✨Tip Number 1
Familiarise yourself with the NHS standards and protocols, especially those related to patient administration. Understanding these will not only help you in the role but also show your commitment to the organisation during interviews.
✨Tip Number 2
Brush up on your proof-reading skills. Since the role requires producing documentation to an excellent standard, being able to demonstrate your attention to detail in this area can set you apart from other candidates.
✨Tip Number 3
Network with current or former employees of the Royal Devon University Healthcare NHS Foundation Trust. They can provide insights into the team dynamics and expectations, which can be invaluable during your interview.
✨Tip Number 4
Prepare for situational questions that assess your organisational and communication skills. Think of examples from your past experiences where you successfully managed competing priorities or handled difficult communications.
We think you need these skills to ace Medical Secretary (Gynaecology)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in secretarial or administrative roles, especially within healthcare. Emphasise skills like organisation, communication, and IT proficiency that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Medical Secretary role. Mention your understanding of NHS standards and your ability to manage patient communications effectively.
Showcase Proofreading Skills: Since strong proofreading skills are essential for this position, consider including a brief example in your application where you successfully ensured documentation was error-free. This will demonstrate your attention to detail.
Highlight Teamwork Experience: Given the emphasis on working within a multidisciplinary team, include examples of past experiences where you collaborated effectively with others. This could be from previous jobs, volunteer work, or even group projects.
How to prepare for a job interview at Rdehospital
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience, especially in healthcare settings. Be prepared to discuss specific tasks you've handled, such as managing diaries, coordinating appointments, and maintaining patient records.
✨Demonstrate Strong Communication Abilities
Since the role involves liaising with patients and multidisciplinary teams, it's crucial to convey your excellent communication skills. Practice articulating your thoughts clearly and consider sharing examples of how you've effectively communicated in past roles.
✨Emphasise Attention to Detail
Given the importance of producing documentation to an excellent standard, be ready to discuss your proof-reading skills and attention to detail. You might want to mention any specific tools or methods you use to ensure accuracy in your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle competing priorities and manage your own caseload. Think of scenarios where you've successfully navigated busy workloads or resolved conflicts within a team, and be ready to share those experiences.
