Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our Oncology team as a Medical Secretary, supporting consultants and managing patient communications.
- Company: Be part of University Hospitals Plymouth NHS Trust, dedicated to patient care and innovation.
- Benefits: Enjoy flexible working options, career development opportunities, and a vibrant work environment.
- Why this job: Make a real impact in patient care while working in a dynamic and supportive team.
- Qualifications: Previous clerical experience and NVQ 3 in Business Administration are essential; medical terminology knowledge is a plus.
- Other info: Diversity is valued here; we encourage applicants from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
View more categories View less categories Discipline Life Sciences ,Cancer Research/Oncology Position Type Permanent Hours Full Time Result Type Jobs
Job summary
An opportunity has arisen within the Oncology Department for an experienced hard working, efficient and self-motivated person to join our team as Medical Secretary working 37.5hrs per week.This is a busy and interesting post in which you will be expected to communicate effectively with members of the Oncology team, other teams, Oncology patients and other service users. With excellent communication and interpersonal skills, you will need to be able to work well both independently and as a member of this dynamic team to deliver a high quality efficient service. Thorough working knowledge of Microsoft Office packages is essential. An RSA II qualification is desirable and understanding of medical terminology would also be an advantage. Reliability, punctuality, integrity and the ability to work calmly under pressure are key qualities and excellent organisational skills are required.
***Preference will be given to internal Trust staff, as well as \’Priority\’ and \’At Risk\’ status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
Main Duties
- To provide administration support for 2 Consultants and other clinical staff.
- Liaise and book patient appointments
- Monitoring and validating primary target lists
- Clinic Dictations to be Audio Typed
- Action Data Quality Reports
- Liaise with other Trusts and Multi Disciplinary teams
About us
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Responsible for co-ordinating and delivering a comprehensive medical secretarial and personal assistant service to Consultant Oncologists and other clinical team members in an efficient and timely manner, working on own initiative. Maintain good communications between the consultant, patients, carers and other health professionals.
To contribute to the effective delivery of patient care, through knowledge of consultant practice and hospital systems.
To aid in the supervision of trainee/junior staff, bank/agency staff and filing clerk as necessary within your area.
To maintain absolute patient confidentially in accordance with the Trusts Code of Practice for Patient Confidentiality.
Job description
Job responsibilities
Responsible for co-ordinating and delivering a comprehensive medical secretarial and personal assistant service to Consultant Oncologists and other clinical team members in an efficient and timely manner, working on own initiative. Maintain good communications between the consultant, patients, carers and other health professionals.
To contribute to the effective delivery of patient care, through knowledge of consultant practice and hospital systems.
To aid in the supervision of trainee/junior staff, bank/agency staff and filing clerk as necessary within your area.
To maintain absolute patient confidentially in accordance with the Trusts Code of Practice for Patient Confidentiality.
Person Specification
Experience
Essential
- oPrevious demonstrable clerical experience oPrevious demonstrable experience within acute care setting
Desirable
- oDemonstrable experience of working within a large clinical setting oWorking knowledge of clinical systems
Qualifications
Essential
- oNVQ 3 in Business and Administration or equivalent demonstrable experience
Desirable
- oECDL oNVQ in Administration
Knowledge
Essential
- Previous demonstrable experience of typing letters
Desirable
- Previous demonstrable experience of Audio Typing of Medical Terminology
Person Specification
Experience
Essential
- oPrevious demonstrable clerical experience oPrevious demonstrable experience within acute care setting
Desirable
- oDemonstrable experience of working within a large clinical setting oWorking knowledge of clinical systems
Qualifications
Essential
- oNVQ 3 in Business and Administration or equivalent demonstrable experience
Desirable
- oECDL oNVQ in Administration
Knowledge
Essential
- Previous demonstrable experience of typing letters
Desirable
- Previous demonstrable experience of Audio Typing of Medical Terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Employer details
Employer name
University Hospitals Plymouth NHS Trust
Address
Derriford Hospital
Plymouth
PL6 8DH
Employer\’s website
Create a job alert and receive personalised job recommendations straight to your inbox.
#J-18808-Ljbffr
Medical Secretary- Oncology employer: University Hospitals Plymouth NHS Trust
Contact Detail:
University Hospitals Plymouth NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary- Oncology
✨Tip Number 1
Familiarise yourself with the specific medical terminology used in oncology. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with current or former medical secretaries in oncology or similar fields. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. Being able to discuss these experiences will highlight your ability to thrive in a busy environment.
✨Tip Number 4
Research University Hospitals Plymouth NHS Trust and their oncology department specifically. Understanding their values and recent initiatives can help you align your answers during interviews and show that you're genuinely interested in joining their team.
We think you need these skills to ace Medical Secretary- Oncology
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical roles, particularly within acute care settings. Emphasise your organisational skills and any experience with medical terminology or audio typing.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the Oncology Department. Mention specific skills that align with the job description, such as communication abilities and proficiency in Microsoft Office.
Highlight Relevant Qualifications: Clearly list your qualifications, especially if you have an NVQ in Business and Administration or equivalent experience. If you have any additional certifications like ECDL, make sure to include those as well.
Showcase Your Soft Skills: The role requires excellent interpersonal skills and the ability to work under pressure. Provide examples in your application of how you've demonstrated reliability, integrity, and the ability to maintain confidentiality in previous roles.
How to prepare for a job interview at University Hospitals Plymouth NHS Trust
✨Know Your Medical Terminology
Brush up on your medical terminology, especially related to oncology. Being able to understand and use the correct terms will show that you are knowledgeable and serious about the role.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. This role requires excellent organisational skills, so showcasing your ability to prioritise and manage time effectively will be crucial.
✨Showcase Your Communication Skills
Since the job involves liaising with patients and healthcare professionals, be ready to discuss your communication style. Provide examples of how you've effectively communicated in previous roles, especially in a busy environment.
✨Familiarise Yourself with Microsoft Office
Ensure you're comfortable using Microsoft Office packages, as this is essential for the role. You might be asked about your experience with specific applications, so be prepared to discuss how you've used them in your previous jobs.
