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- Tasks: Support legal professionals by managing diaries, organising meetings, and handling client communications.
- Company: Join Williams Lea, a global leader in business-critical support services for top-tier clients.
- Benefits: Enjoy 25 days holiday, private medical insurance, gym discounts, and tech vouchers.
- Why this job: Gain valuable experience in a dynamic environment while contributing to meaningful legal work.
- Qualifications: Previous PA experience is essential; legal background preferred. Strong communication skills required.
- Other info: Flexible working hours available; part-time role with opportunities for career development.
The predicted salary is between 22400 - 28000 £ per year.
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Join to apply for the Legal Personal Assistant role at Williams Lea
This range is provided by Williams Lea. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
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Job Description
Personal Assistant
Salary: £22,400 per annum(FTE £28,000), plus company benefits
Contract: Part Time, Permanent
Shifts: 30 hours per week, Monday – Friday, either 9am – 3.30pm or 10am – 4.30pm with 30 minute unpaid break
Williams Lea seeks a Personal Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.
The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying/scanning work which are primarily undertaken by other relevant business support services.
Key responsibilities
- Proactively managing complex diaries
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising internal and external meetings
- Liaising with clients via email or telephone and acting as a point of contact in keeping with the firm’s standards for client care
- Assisting fee earners in the billing and credit control process. Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
- Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
- Ensuring accurate and timely use of client relationship management tool to facilitate matter opening, maintenance, closure and archiving
- Maintaining up to date client records on the firm’s client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm’s policy and processes
- Co-ordinating fee earner movements and making travel arrangements
- Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
- Managing the process of submitting partner/fee earners expenses in a timely manner
- Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
- Managing the production of official papers including bundles and relevant documents
- Drafting documents from precedents
- Liaising with fee earners and support staff based in other offices
- Actively participating in all relevant training
- Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
- Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required
Personal attributes
- Previous PA experience is essential
- Previous experience within a legal or professional services setting preferable
- Exceptional standard of written and verbal communication
- Competent with the Microsoft Office suite
- Team player
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday, plus bank holidays(pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Health Assessments
- Discounted gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com(we do not accept applications to this email address).
View our Privacy Notice https://www.williamslea.com/privacy-statement
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Part-time
Job function
-
Job function
Legal, Administrative, and Customer Service
-
Industries
Legal Services, Office Administration, and Administrative and Support Services
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Part Time Legal Personal Assistant employer: Williams Lea
Contact Detail:
Williams Lea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Legal Personal Assistant
✨Tip Number 1
Familiarise yourself with the legal terminology and processes relevant to the role. This will not only help you understand the job better but also impress your interviewers with your knowledge of the industry.
✨Tip Number 2
Network with current or former employees of Williams Lea on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can be beneficial during your interview.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your ability to manage complex diaries and handle client communications effectively. This will showcase your skills in a practical context.
✨Tip Number 4
Research Williams Lea's values and recent news about the company. Being able to discuss how your personal values align with theirs can set you apart as a candidate who is genuinely interested in the role.
We think you need these skills to ace Part Time Legal Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in legal or professional services. Emphasise skills like diary management, communication, and document handling that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific responsibilities from the job description and explain how your previous experience makes you a great fit for the position.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as proficiency in Microsoft Office, exceptional communication abilities, and experience in managing client relationships. Use examples to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Williams Lea
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant, especially in a legal or professional services setting. Be prepared to discuss specific tasks you've managed, such as diary management and client communication.
✨Demonstrate Communication Skills
Since exceptional written and verbal communication is crucial for this role, practice articulating your thoughts clearly. You might be asked to provide examples of how you've effectively communicated with clients or colleagues in the past.
✨Familiarise Yourself with Legal Terminology
Brush up on basic legal terminology and processes relevant to the role. This will not only show your interest in the position but also your ability to understand and engage with the work you'll be supporting.
✨Prepare Questions About Workflow Management
As the role involves managing workflows and supervising other support services, prepare insightful questions about how they handle these processes. This shows your proactive approach and genuine interest in contributing to their team.
