Shipping, Receiving and Dispatch Clerk

Shipping and Receiving Dispatch Clerk

Organization Name: Buffalo Rock Company

Job Department: Corporate Warehouse

Reports to: Corporate Warehouse Supervisor

Work Schedule: Blue Days 7a-3:30p

Job Type: Regular

FLSA Status: Non-Exempt

Amount of Travel Required: N/A

Summary/Objective

Buffalo Rock is an award-winning Pepsi-Cola Bottler founded in Birmingham, AL, more than 100 years ago. The Corporate Shipping and Receiving Dispatch Clerk is a key member of the Warehouse team that provides technical support, information, and WMS and YMS system updates for all Receiving and Shipping functions, as well as, provides timely tracking and monitoring for all Transportation dispatch functions.

Essential Functions

• Confirms load completion information for all inbound and outbound loads by WMS system verification.
• Verifies Bill of Lading (BOL) accuracy.
• Verifies Bill of Lading (BOL) against outside vendor billing (Invoicing).
• Primary contact for all corporate warehouse activity (phone and email) in support of vendor, production, corporate warehouse, and transportation requirements, and notifies applicable supervisor, as required.
• Will be responsible for logging in & out all (BRC) Transport Drivers, and customer pickups for all inbound and outbound shipment requirements.
• Communicate any late delivery or pick up to supervisor.
• Resolves any discrepancies with proper parties.
• Required to complete other activities assigned by supervisor.
• May be required to work varying shifts, weekends and/or overtime if needed to meet customer demand.
• Must be able to maintain all required transaction(s) during stressful periods and verify the items completion.

YMS Responsibilities

• Initiate and perform transactions in YMS (Yard Management System) to include: trailer location moves, product search queries, reconcile any company billing requirements that required YMS research.
• Actively communicate any circumstances that may impact receiving, loading, transportation, or product shipment.
• Perform general housekeeping functions within the warehouse, offices and grounds.
• Must follow all safety guidelines as required by management.
• Food Safety: Required to follow the Good Manufacturing Program GMPs as listed in Code of Federal Regulations CFR 21 section 110.
• Required to participate in various Food Safety related training that Buffalo Rock utilizes.
• Required to report potential issues related to Food Safety.
• Perform other duties as assigned.

Other Duties And Responsibilities

• Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.
• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method.
• Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.
• Ensure that every reasonable precaution is taken to protect the safety of employee-partners, self, customers, Buffalo Rock property, and customer property.
• Honor and follow through on all business commitments.

Competencies

• Safety Awareness – Ability to identify and correct conditions that affect employee safety.
• Accuracy – Ability to perform work accurately and thoroughly.
• Accountability – Ability to accept responsibility and account for his/her actions.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Energetic – Ability to work at a sustained pace and produce quality work.
• Diversity Oriented – Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

Supervisory Responsibilities

NA

Work Environment

Working conditions will be inside and outside where temperatures will vary from extreme heat to extreme cold, working in rain or snow, all for extended periods.

Physical Demands

• Stand: Constantly
• Walk: Constantly
• Sit: Constantly
• Manually Manipulate: Frequently
• Grasp: Constantly
• Reach Outward: Constantly
• Reach Above Shoulder: Constantly
• Speak: Constantly
• Climb: Occasionally
• Squat or Kneel: Occasionally
• Bend: Occasionally
• Lift/Carry: 10 lbs. or less – Frequently, 11-20 lbs. – Occasionally, 21-50 lbs. – Occasionally
• Push/Pull: 12 lbs. or less – Frequently

Required Education And Experience

• Education: High School Diploma (or GED or High School Equivalence Certificate); Required
• Experience: Prior experience with a WMS application; Preferred.
• Customer-service oriented in a fast-paced Warehouse and/or Transportation environment with proven dispatch skills; Preferred.
• Computer Skills: Requires basic knowledge of Outlook, e-mail, Excel, Word, and WMS.

Affirmative Action/EEO statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.