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- Tasks: Support the Senior PA & Leadership Team with admin and operational tasks.
- Company: Join a dynamic team in Leatherhead focused on efficient office management.
- Benefits: Enjoy a competitive salary, generous pension, free parking, gym access, and complimentary lunches.
- Why this job: Be the central point of contact, ensuring smooth operations and making a real impact.
- Qualifications: Previous experience in a similar role is essential.
- Other info: Work in a vibrant environment with opportunities for personal growth.
The predicted salary is between 24000 - 32000 £ per year.
We are seeking an organised and proactive Office Manager to support the Senior PA & Leadership Team with a range of administrative and operational tasks. This is a key role that ensures the smooth running of day-to-day office functions and supports recruitment and other operational processes. The Office Manager will act as a central point of contact across the organisation, working with stakeholders at all levels to maintain a professional, efficient, and compliant working environment. Benefits: * Based in Leatherhead * £28,000 * Extremely generous pension contribution * Free onsite parking * Cycle to work scheme * Complimentary lunches and refreshments * Use of facilities including gymnasium and pool * Employee assistance programme Job Description: * Manage the company’s calendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering. * Draft communication for events and ensure its timely publication to all stakeholders * Collating responses and work with key teams to ensure smooth running of events * Contribute to smooth running of consultation appointments * Liaising with IT on correct set up and troubleshooting issues that may occur * Support colleagues to ensure training is set up for all staff and completed on time * Support SLT including providing useful information to new recruits to ensure a smooth joining process * Supporting the Senior PA and SLT in the drafting and formatting of company handbooks * Ordering unique items not provided by regular suppliers * Managing the Office email inbox and ensure that emails are dealt with promptly * Draft recruitment material including adverts and applicant information packs * Manage process of receiving applications, acknowledgments to applicants, distribution etc * Support the assessment of applicants including organising interview schedules * Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW) * Assist with induction of new staff including facilitating set up on the company systems * Manage the production and secure use of staff passes * Work with Finance team to ensure they have necessary information for new and leaving staff. Professional Skills & Standards * Experience in a similar role
Office Manager employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software commonly used in office management. Being well-versed in these systems can give you an edge during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Network with current or former Office Managers to gain insights into the role and the company culture. This can provide you with valuable information that you can use to tailor your approach and demonstrate your understanding of the position during discussions.
✨Tip Number 3
Prepare to discuss your experience in managing calendars and coordinating events. Be ready to share specific examples of how you've successfully handled scheduling conflicts or organised large gatherings, as this is a key responsibility of the role.
✨Tip Number 4
Showcase your proactive problem-solving skills by thinking of potential challenges the Office Manager might face and how you would address them. This will demonstrate your ability to anticipate issues and contribute positively to the team.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administrative tasks. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed office functions or supported teams in previous roles.
Highlight Relevant Skills: Emphasise skills such as communication, time management, and problem-solving in your application. These are crucial for the Office Manager role and should be evident in both your CV and cover letter.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed calendars, coordinated events, or streamlined office processes in previous roles.
✨Demonstrate Proactivity
This role requires a proactive approach to problem-solving. Share instances where you identified potential issues before they arose and took the initiative to implement solutions, especially in administrative tasks.
✨Highlight Communication Skills
Since you'll be liaising with various stakeholders, it's important to demonstrate your communication skills. Prepare to discuss how you've effectively communicated with teams, drafted professional correspondence, or facilitated training sessions.
✨Familiarise Yourself with Recruitment Processes
Understanding recruitment is key for this position. Brush up on your knowledge of safer recruitment checks and be ready to explain how you've supported recruitment processes in the past, including managing applications and scheduling interviews.
