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For Companies At a Glance
- Tasks: Manage project documentation and ensure quality control on-site in Hull.
- Company: Join Wood, a global leader in consulting and engineering, shaping the future of energy and materials.
- Benefits: Enjoy 33 days annual leave, flexible benefits, and a commitment to your professional development.
- Why this job: Be part of meaningful projects that impact critical energy infrastructure and promote diversity and inclusion.
- Qualifications: Ideal candidates have document control experience and strong organisational skills; training is available.
- Other info: This role requires full on-site presence; perfect for those eager to dive into a dynamic environment.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Remarkable people, trusted by clients to design and advance the world.
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Wood is recruiting for a Site Project Document Controller to join its Digital Operations Team focusing on supporting our clients with management of project data and documentation.
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This role will be based fully on site in Hull, therefore we require any candidates to be willing to work fully on site.
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#LI-Onsite
The Role
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Working alongside the client the Site Project Document Controller ensures the quality and co-ordination of all work processes are followed by the Document Control Team. This role looks after the team on site and ensures that the correct processes and procedures are followed. This is an excellent opportunity for someone looking to step into an exciting role who has significant document control experience.
Our Clients and Projects
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Designing the future. Transforming the world.
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Within our Digital Operations team, our clients are operators of critical energy infrastructure as well as specialist manufacturing and pharmaceuticals, who are committed to maintaining safe and effective operational assets worldwide. Our work supports every stage in the asset lifecycle, but particularly focussing on the integrity of engineering data in digital solutions as well as optimising existing assets through our engineering expertise. We advise clients as they navigate through the digital and energy transition.
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What we can offer
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- Meaningful and interesting projects delivered to leaders of industry.
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- Commitment to continued professional development; development plans that are tailored to your individual needs and interests
- Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
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RESPONSIBILITIES
Typical responsibilities
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- Assists in co-ordinating the project work of other members of Document Control as required and is responsible for the quality control and management of all work processes involved in the production of work allocated to them by the Document Control Manager
- Prioritises their own workload and delegates tasks to others
- Establishes / adheres clear to file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken using the relevant software packages
- Monitors and reports job/work status and workloads to the Document Control Manager, with any appropriate recommendations
- Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
- Contributes to the development and management of department work practices, for example in-house and customer documentation specifications
- Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood Group, or externally by Third Parties and held within the DCC
- Populates customer Content Services Platform (CSP)
- Maintains workflow of documents through use of companies CSP system
- Receives and distributes documents and amendments to documentation held by customers and DCC controlled copies
- Informs key members of the project team of the arrival of new documents and provides assistance with the distribution
- Ensures transmittal and receipt of draft documents in line with company procedures
- Ensures that the project team use standard templates for document preparation and checking of outgoing documents to ensure consistency, editing where applicable
- Maintains documentation records, databases and filing systems to provide accurate records of document status
- Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per customer document control standards and procedures
- Ensures customer target dates and KPIs are met, communicating issues or recommending efficiencies to the Document Control Manager
- Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
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QUALIFICATIONS
Skills And Qualifications
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What makes you remarkable?
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At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.
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Expected:
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- Higher general education
- Document Control Foundation qualification
- Experienced in an information and document handling environment involving library duties, database maintenance and issuing of documents.
- Project and Operations related Document Control experience
- Able to apply Document Control process and procedure in a practical context
- Experience of working to tight deadlines
- Knowledge of online documentation systems and structure
- Demonstrable job co-ordination and administration skills
- Professional demeanor, interpersonal skills
- Knowledge of Microsoft Office packages
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ABOUT US
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com\\n
Diversity Statement \\n
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\\n We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Site Project Document Controller employer: Wood PLC
Contact Detail:
Wood PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Project Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control processes and software used in the industry. Understanding the tools and systems that Wood employs will give you a significant edge during interviews.
✨Tip Number 2
Network with current or former employees of Wood, especially those in document control roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Prepare to discuss your experience with managing documentation under tight deadlines. Highlight specific examples where you successfully maintained quality and compliance, as this is crucial for the role.
✨Tip Number 4
Showcase your commitment to continuous professional development. Mention any relevant courses or certifications you've completed, particularly those related to document control or project management.
We think you need these skills to ace Site Project Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and project management. Use keywords from the job description to demonstrate that you meet the qualifications and skills required for the Site Project Document Controller role.
Craft a Compelling Cover Letter: Write a cover letter that explains why you're interested in this position at Wood. Mention specific projects or experiences that relate to the responsibilities outlined in the job description, and express your enthusiasm for working on-site in Hull.
Showcase Relevant Skills: In your application, emphasise your experience with document management systems and your ability to work under tight deadlines. Highlight any qualifications you have, such as a Document Control Foundation qualification, to strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a role focused on document control.
How to prepare for a job interview at Wood PLC
✨Understand Document Control Processes
Make sure you have a solid grasp of document control processes and procedures. Be prepared to discuss your previous experience in managing documentation and how you've ensured quality and compliance in your past roles.
✨Showcase Your Coordination Skills
As a Site Project Document Controller, you'll need to coordinate with various team members. Highlight your ability to prioritise tasks and delegate effectively during the interview. Share specific examples of how you've successfully managed workloads in the past.
✨Familiarise Yourself with Relevant Software
Since the role involves using electronic filing systems and document management software, it’s crucial to be familiar with these tools. Research the specific software used by the company and be ready to discuss your experience with similar systems.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle tight deadlines. Think of examples from your previous work where you had to overcome challenges related to document control and how you achieved successful outcomes.
