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- Tasks: Manage daily office tasks and support facilities operations in a dynamic environment.
- Company: Join a respected National Public Sector Organisation making a difference in the community.
- Benefits: Enjoy flexible working hours and potential for permanent employment with a competitive salary.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to workplace safety and efficiency.
- Qualifications: Previous experience in office management and facilities services is preferred.
- Other info: This is a full-time temporary role with the possibility of becoming permanent.
The predicted salary is between 25615 - 25615 £ per year.
Our Client, a National Public Sector Organization, are looking to bring in a temporary Facilities Office Administrator for the coming months based in Leeds, LS1. This role is ongoing and could potentially turn permanent for the right applicant. Working hours: Monday to Friday 9am – 5.15pm (Can be flexible with this 8am to 4.15pm or a variation of) Core responsibilities of the role include Provide day-to-day facilities management and general office support. Log and manage tasks via the Facilities Helpdesk, ensuring timely completion. Handle post, deliveries, switchboard calls, and welcome visitors professionally. Report IT issues and provide basic support where required. Ensure the office has necessary office provisions (stationary, refreshments..). Assist in gathering information in readiness for project related works, including office relocations. Work alongside the London based Facilities Helpdesk in dealing with planned & reactive works. Raise purchase orders and help implement workplace adjustments (e.g. Access to Work). Support health and safety compliance, including inductions, training for 1st aiders/fire wardens, audits PAT testing, and DSE assessments. Assist with the coordination of office based training and events and ensure training rooms & general meeting rooms are correctly set up. Ideal candidates will have previous experience overseeing an office environment and office facilities services. Having previous experience of working with contractors and conducting H&S audits/inspections would also be beneficial. For this the client is offering an annual salary of £25,615 (will be paid hourly – £13.15). This is a full time, ongoing temporary position. The client are looking for someone to start potentially around the end of July 2025. f July 2025
Facilities Administrator employer: Catch 22
Contact Detail:
Catch 22 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific facilities management software and helpdesk systems commonly used in public sector organisations. This knowledge will not only boost your confidence but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Network with professionals in the facilities management field, especially those who have experience in public sector roles. Attend relevant events or join online forums to gain insights and possibly get referrals that could help you land the job.
✨Tip Number 3
Brush up on your health and safety regulations and compliance standards, as these are crucial for the role. Consider obtaining a basic certification if you haven't already, as this can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your previous experience in managing office environments and working with contractors during the interview. Have specific examples ready that highlight your problem-solving skills and ability to handle multiple tasks efficiently.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and office administration. Use specific examples that demonstrate your ability to handle tasks like managing helpdesk requests, coordinating office supplies, and supporting health and safety compliance.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention your previous experience with contractors and conducting health and safety audits, as these are beneficial for the position. Be sure to explain why you would be a great fit for their team.
Highlight Key Skills: Emphasise skills that are crucial for the Facilities Administrator role, such as communication, organisation, and problem-solving. Mention your ability to manage multiple tasks efficiently and your experience with IT support, as these will be important in the day-to-day responsibilities.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for a role that involves managing office operations.
How to prepare for a job interview at Catch 22
✨Show Your Organisational Skills
As a Facilities Administrator, you'll need to demonstrate your ability to manage tasks efficiently. Be prepared to discuss specific examples of how you've organised office environments or managed facilities in the past.
✨Familiarise Yourself with Health and Safety Regulations
Since the role involves supporting health and safety compliance, brush up on relevant regulations and be ready to talk about any experience you have with audits or training for first aiders and fire wardens.
✨Highlight Your Communication Skills
You'll be handling switchboard calls and welcoming visitors, so it's crucial to convey your strong communication skills. Practice articulating your thoughts clearly and confidently during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding managing facilities issues or coordinating events. Think of scenarios where you've successfully resolved challenges in an office setting.
