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- Tasks: Support the bid team with proposals, presentations, and client communications.
- Company: Join Dalkia UK, a leader in facilities services committed to innovation and sustainability.
- Benefits: Enjoy 25 days leave, flexible benefits, private medical insurance, and employee recognition programmes.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in the community.
- Qualifications: Strong communication, attention to detail, and experience in bid administration are essential.
- Other info: Hybrid role with opportunities for overtime and volunteering days.
The predicted salary is between 36000 - 60000 £ per year.
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Direct message the job poster from Dalkia UK
Talent Acquisition Manager at Dalkia UK – sourcing and matching the best talent to hiring teams at Dalkia UK
There’s a permanent opportunity for a Bid Coordinator to work within our established bids team here at Dalkia UK.
This role will be a hybrid role with expectations to work out of our London office at least 1-2 days a week. There will also be adhoc travel requirements to our other offices and sites.
The role requires a proactive, highly engaged individual to provide strong support to the bid team in respect of RFI and RFP responses, internal meeting set up, proposal support, presentation support, Library and case study organisation and other sales related activities.
The candidate will need to have a high level of attention to detail, writing skills, presentation, communication and stakeholder management skills.
The Role
- Administration of Bid Portals, distributing information received from potential clients to the correct members of the team and uploading our information, clarification questions and ultimately our responses.
- Work with the Bid Managers to run Bid Planners in terms of keeping track of the calendar, scheduling meetings and ensuring the correct stakeholders can attend and finding suitable locations when these need to be in person
- Keep the Bid Planner updated with clarification questions asked and received, written response progress, word counts of responses and lists of appendices
- Compile RFI / PQQ and SQ responses using the company information and Bid Library, where detailed answers are required engage with the Bid Writers to prepare these
- Keep Company Information and the Bid Library up to date from both past responses and engaging with the relevant departments to update statistics and other information
- Format documents in both client templates and our own documents
- Proof read and spelling / grammar check of documents
- Complete mini research projects into potential clients using the internet and any other sources to assist the team with gathering information ready for opportunities
- Take minutes in bid solutioning meetings
- Additional earnings available through overtime – if wanted
- 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
- Pension with matched contributions between 6-8%
- Life Assurance
- Private Medical Insurance Single Cover on completion of 12 month\’ service, with the opportunity to pay for additional cover for partner/dependants
- Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
- Access to wellbeing programmes
- Company Sick Pay
- Employee recognition programmes which reward exceptional achievements
- Employee Referral bonus with generous bonuses for ‘referring a friend’
- The opportunity to use one working day per year volunteering to help the local community
- Employee Assistance Programme – free, confidential 24/7 365 support on all lifestyle matters
- Smartphone/ Tablet, uniform, PPE
Qualifications and Experience Required
- Excellent communication skills, with internal and external stakeholders;
- Able to be innovative and complete research, with excellent attention to detail;
- A team player, prepared to work at varying levels when needed.
- Approachable and proactive
- Responsive and Conscientious
- Taking ownership of tasks through to completion
- Previous experience in bid administration
- Experience in service related industry (desired)
- Management of on-line Portals, PQQ’s and tender processes
- Library creation and management
- Strong IT skills and knowledge of MS Office, Excel, Word, Powerpoint
- High level of writing and formatting skills
- Self-motivated
At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
Job function
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Job function
Business Development
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Industries
Facilities Services
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Bid Coordinator employer: Dalkia UK
Contact Detail:
Dalkia UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the bid process and terminology. Understanding terms like RFI, RFP, and PQQ will not only help you in conversations but also show your commitment to the role.
✨Tip Number 2
Network with current or former Bid Coordinators. They can provide insights into the day-to-day responsibilities and challenges of the role, which can be invaluable during interviews.
✨Tip Number 3
Brush up on your IT skills, especially in MS Office. Being proficient in Excel, Word, and PowerPoint is crucial for formatting documents and managing bid libraries effectively.
✨Tip Number 4
Demonstrate your attention to detail by preparing a mock bid response. This will not only showcase your writing skills but also your ability to organise information and present it clearly.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid administration and showcases your strong writing and communication skills. Use keywords from the job description to align your qualifications with what Dalkia UK is looking for.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Bid Coordinator role. Mention your attention to detail, ability to manage bid portals, and any previous experience in similar roles to demonstrate your fit for the position.
Showcase Your Skills: In your application, emphasise your IT skills, particularly with MS Office, and your experience with formatting documents. Provide examples of how you've successfully managed bids or proposals in the past.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for spelling and grammar errors. A polished application reflects your attention to detail, which is crucial for the Bid Coordinator role.
How to prepare for a job interview at Dalkia UK
✨Showcase Your Attention to Detail
As a Bid Coordinator, attention to detail is crucial. During the interview, provide examples of how you've successfully managed complex documents or projects, highlighting your ability to spot errors and ensure accuracy.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be prepared to discuss how you've interacted with various stakeholders in the past, and consider sharing specific instances where your communication skills made a positive impact on a project.
✨Familiarise Yourself with Bid Processes
Understanding the bid process is essential for this position. Research common practices in bid administration and be ready to discuss your experience with RFI, RFP, and PQQ processes during the interview.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face as a Bid Coordinator and how you would address them, demonstrating your proactive approach.
