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- Tasks: Support Executive Assistants with admin tasks, travel booking, and document preparation.
- Company: Join a respected property consultancy known for its fun and social culture.
- Benefits: Gain hands-on experience in a professional environment with potential for permanent role.
- Why this job: Perfect for organised individuals eager to grow in a supportive team atmosphere.
- Qualifications: Strong communication skills, Microsoft Office proficiency, and a positive attitude required.
- Other info: This is a fully office-based role in central London, ideal for recent graduates.
Job Description
Are you an organised and enthusiastic individual looking to gain experience in a professional, fast-paced environment?
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We're looking for a proactive Team Assistant to join our client, a well-liked and respected property consultancy, on a 3-month fixed-term basis, with the potential to transition into a permanent role.
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This is a fantastic opportunity for someone with some admin experience – or a switched-on graduate eager to develop a career in business support. You'll be working closely with a team of Executive Assistants, mainly supporting two of them, and getting involved in everything from document prep to travel booking. Their offices are culturally very fun and social; there is always something social organised!
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What You’ll Be Doing
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- Supporting two Executive Assistants with day-to-day admin
- Helping with bid and proposal preparation (using InDesign)
- Booking travel and managing itineraries
- Formatting and proofreading professional documents
- General office admin and coordination tasks
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What We’re Looking For
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- Strong communication and organisational skills
- Proficiency with Microsoft Office (Word, PowerPoint, Excel)
- A keen eye for detail and the ability to multitask
- A positive, team-oriented attitude
- Familiarity with Adobe InDesign is a bonus – or the willingness to learn quickly
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This role is fully office-based (5 days a week) in central London, offering the chance to gain valuable hands-on experience in a professional services environment. You’ll be part of a supportive and collaborative team, with room to grow.
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Ready to get started? Apply now and bring your energy and organisation to a place where your contribution matters.
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Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
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Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
Team Assistant (3 month Fixed-Term Contract) employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (3 month Fixed-Term Contract)
✨Tip Number 1
Familiarise yourself with the company culture and values of the property consultancy. This will help you align your approach during any interviews or networking opportunities, showcasing that you're a great fit for their team-oriented environment.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially in Word, PowerPoint, and Excel. Being able to demonstrate your proficiency in these tools during discussions can set you apart from other candidates.
✨Tip Number 3
If you’re not already familiar with Adobe InDesign, consider taking a quick online course or tutorial. Showing a willingness to learn this software can be a significant advantage, especially since it’s mentioned as a bonus in the job description.
✨Tip Number 4
Network with current or former employees of the consultancy if possible. They can provide insights into the role and the team dynamics, which can help you tailor your approach and questions during the application process.
We think you need these skills to ace Team Assistant (3 month Fixed-Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your organisational abilities, communication skills, and any experience with Microsoft Office or Adobe InDesign.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the Executive Assistants and contributing to the team.
Highlight Teamwork and Adaptability: In your application, emphasise your ability to work well in a team and adapt to a fast-paced environment. Provide examples of past experiences where you successfully collaborated with others or managed multiple tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Bain and Gray
✨Show Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to stay organised. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will show that you're capable of handling the fast-paced environment.
✨Familiarise Yourself with InDesign
While familiarity with Adobe InDesign is a bonus, showing a willingness to learn can set you apart. If you have time before the interview, consider taking a quick online tutorial to understand the basics. Mention this during the interview to highlight your proactive attitude.
✨Emphasise Teamwork
This role requires a positive, team-oriented attitude. Be ready to discuss how you've worked effectively in teams before. Share specific instances where your collaboration led to successful outcomes, as this will resonate well with the company's culture.
✨Prepare for Common Admin Tasks
Since the role involves various administrative duties, brush up on common tasks like document formatting and travel booking. You might be asked about your experience with these tasks, so having a few examples ready will help you feel more confident.
