Personal Assistant to Executive

Personal Assistant to Executive

Location: Knutsford (On-site)

6 Month initial assignment

£30 – £34k per annum

Role Overview

• Our client is looking for a highly organised and discreet Personal Assistant with a proven track record of supporting C-suite and senior executives in fast-paced, high-pressure environments.
• Skilled in managing complex schedules, coordinating travel and logistics, handling confidential information, and serving as a reliable gatekeeper and liaison between the executive office and key stakeholders.
• Brings a proactive approach to problem-solving, strong attention to detail, and excellent interpersonal skills, ensuring seamless executive support and operational efficiency.
• Adept at anticipating needs, managing competing priorities, and maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities:

• Calendar Management: Efficiently manage and coordinate the executive's calendar, scheduling meetings, appointments, and events.
• Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, and itineraries.
• Communication Management: Act as the primary point of contact for internal and external communications, screening calls, emails, and correspondence.
• Meeting Preparation: Prepare agendas, take minutes, and ensure the executive is well-prepared for meetings.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Stakeholder Liaison: Serve as a liaison between the executive and key stakeholders, fostering strong professional relationships.
• Office Management: Oversee office operations, including managing supplies, equipment, and facilities.
• Project Support: Assist with special projects and initiatives as needed, ensuring timely and successful completion.
• Problem-Solving: Proactively identify and address issues, providing solutions to ensure smooth operations.

Key Skills and Qualifications:

• Experience: Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate environment.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Communication Skills: Excellent verbal and written communication skills, with a professional demeanor.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Attention to Detail: Strong attention to detail and accuracy in all tasks.
• Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
• Discretion: High level of discretion and professionalism in handling confidential information.
• Adaptability: Ability to adapt to changing priorities and work effectively under pressure.

Preferred Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Certifications: Professional certification in administrative support or project management.
• Language Skills: Proficiency in additional languages is a plus.

All profiles will be reviewed against the required skills and experience. Due to the high number of applications we will only be able to respond to successful applicants in the first instance. We thank you for your interest and the time taken to apply!