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For Companies At a Glance
- Tasks: Support the CEO with diary management, meeting coordination, and executive communication.
- Company: Join a dynamic UK-based finance provider focused on high performance and strategic initiatives.
- Benefits: Enjoy flexible working options and the potential for a permanent role.
- Why this job: Be at the heart of a purpose-driven business and make a lasting impact.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: This is a temp role with opportunities for growth in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Our client a UK based specialist finance provider are seeking an outstanding Executive Assistant to provide proactive, high-level support to the CEO. This is a dynamic and fast-paced role that plays a vital part in the smooth running of the Executive Office and the broader leadership team. If you're an experienced EA who thrives on variety, can work with discretion and efficiency, and enjoys working at the heart of a high-performing organisation—this role is for you. Due to the immediate need this is a temp role with the potential to transition to a permanent role.
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Key Responsibilities
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Executive Support
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- Manage complex diary and inbox coordination for the CEO
- Prepare executive packs and polished PowerPoint presentations for Board and ExCo meetings
- Schedule and organise meetings, conferences, and events
- Attend and minute senior meetings, track action points
- Draft professional correspondence and communication on behalf of the CEO
- Provide high-level support across strategic projects and initiatives
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- Coordinate Board and shareholder meetings in collaboration with the Company Secretary
- Manage Board reporting schedules and briefing documents
- Act as a point of contact for Board Directors and key stakeholders
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- Organise executive off-sites, Town Halls, and internal leadership events
- Support governance routines across the Executive Committee
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- Liaise confidently with senior internal and external stakeholders
- Manage external service partners (travel, couriers, corporate cards)
- Monitor vendor service quality and support cost-efficiency
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Essential Skills & Experience:
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- Significant experience as an Executive Assistant supporting C-suite or Board-level leaders
- Exceptional PowerPoint and Microsoft Office Suite skills
- Highly organised, proactive, and capable of managing competing priorities
- Discreet and professional with strong judgement and communication skills
- Confident working remotely with minimal supervision
- Excellent writing, note-taking, and documentation abilities
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- Experience in financial services or a regulated environment
- Previous exposure to Board secretariat duties
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This is a rare opportunity to play a central role in a purpose-driven business while supporting a visionary and high-performing CEO. With flexibility, exposure to senior stakeholders, this position offers a compelling next step for a career EA looking to make a lasting impact.
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Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
Executive Assistant to the CEO employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the CEO
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. Understanding their priorities and values will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for potential interview questions.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or schedule for the CEO. This practical demonstration of your ability to manage complex diaries can set you apart from other candidates.
✨Tip Number 4
Research the financial services industry and current trends. Being knowledgeable about the sector will not only impress during interviews but also help you understand the context in which the CEO operates.
We think you need these skills to ace Executive Assistant to the CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles supporting C-suite or Board-level leaders. Emphasise your organisational skills and ability to manage competing priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific skills like your proficiency in PowerPoint and Microsoft Office Suite, and how they will benefit the CEO and the leadership team.
Showcase Relevant Experience: In your application, provide examples of your previous work that demonstrate your ability to handle complex diary management, prepare executive packs, and liaise with senior stakeholders. Use quantifiable achievements where possible.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Bain and Gray
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully coordinated diaries and organised meetings in the past.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality. During the interview, highlight situations where you've had to handle sensitive information with discretion, showcasing your professionalism.
✨Prepare for Technical Proficiency Questions
Given the emphasis on PowerPoint and Microsoft Office skills, be ready to demonstrate your proficiency. You might be asked to create a quick presentation or discuss your experience with these tools.
✨Familiarise Yourself with the Company and Industry
Research the company and its position within the financial services sector. Understanding their values and recent developments will help you tailor your responses and show genuine interest in the role.
