Facilities Coordinator

Job Summary: Reporting to the Infrastructure Facilities Manager, the Facilities Coordinator is responsible for the day-to-day delivery of a variety of office services which may include office moves, procurement, facilities operations, security and access control, printing services, communications, office supplies, furniture, equipment and miscellaneous services. The role, in conjunction with the Facilities Manager, recommends and implements new and/or improved systems and procedures where necessary. The position will be responsible for providing input and assisting with the compliance of ES&H and Sustainability processes. This role does not have supervisory responsibilities.

Location: Covent Garden, London

Attendance: Office attendance is required 5 days a week. The candidate is expected to arrive between 7 and 8 am and they’re expected to be in the office during core hours of 9am-4pm. There is flexibility to WFH every other Friday, after probation period has passed.

Major Responsibilities:

• Act as liaison with the landlord for on-site issues (cleaning, temperature, power outages, badges, security interface, emergencies signage, etc.)
• Manage office contracts, services, and supplies: janitorial, shredding, water, maintenance, equipment (copier, coffee machine, etc.)
• Overview and preparation of procurement processes (including preparation of material requisitions etc.) and invoicing tasks - verification, tracking, processing and p/card reconciliation
• Assist with establishing and monitoring office budget and expenditures
• Updates noticeboard communications and SharePoint page
• Responsible for emergency management policies, planning and assessments; liaising with local security, police and Regional Security Manager, overseeing training requirements (fire marshal and first aiders)
• Coordination of all first aid related items including (but not limited to) the maintenance of first aid kits and AED supplies and checks
• Review recommendations from Sustainability, prepare estimates for approval, manage completion of approved recommended actions
• Environmental, Safety and Health - ensures office compliance and completion of assessments
• Oversees asset allocation and management
• Provides guidance and/or instruction to administrative and facilities support staff
• Performs other assignments as requested

Education and Experience Requirements:

• Bachelor’s degree or international equivalent and relevant experience.
• Fire Safety Advisor
• First Aid Officer

Required Knowledge and Skills:

• Knowledge of standards and practices related to office, facilities, and administrative services
• Knowledge of applicable industry, legislative and regulatory standards
• Knowledge of technology, including hardware and software applications for administrative services functions
• Understanding of computer systems used by disciplines/groups that have interface requirements with administration
• Previous experience with procurement processes and accounts payable
• Strong interpersonal and organizational skills with the ability to communicate effectively, verbally and in writing, with all levels of management
• Ability to work autonomously and effectively within a team environment

Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong - where colleagues feel part of 'One Team,' respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We're creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive.