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- Tasks: Manage diaries, coordinate travel, and support senior leaders in a dynamic financial environment.
- Company: Join a leading global financial services firm known for its high performance and innovation.
- Benefits: Enjoy a competitive pay rate, hybrid working options, and opportunities for professional growth.
- Why this job: Be part of a fast-paced team, develop valuable skills, and make impactful connections.
- Qualifications: Experience supporting senior executives in finance, strong communication skills, and proficiency in Microsoft Office.
- Other info: Initial full-time office presence required, with remote work flexibility after training.
Contract Assignment: Administrative Assistant – Global Transaction Services
Pay Rate: £27.50 per hour PAYE
Location: London, UK
Contract Length: 6 months (initially, rolling)
Hybrid Split: Initially full-time in the office; moving to 1 day working from home once training is complete
Must be able to contract via PAYE/Umbrella. This role does not offer visa sponsorship.
Responsibilities:
- Comprehensive diary management, including organising internal and external meetings
- Coordinating complex UK and international travel arrangements
- Scheduling conference and video calls across global time zones
- Submitting expenses using Concur, in line with internal policy
- Developing knowledge of senior leadership team priorities, clients, and workflows
- Establishing effective communication with internal stakeholders and external contacts
- Handling sensitive and confidential material with discretion and professionalism
- Managing inboxes on behalf of senior leaders, prioritising and responding appropriately
- Planning team offsites and internal events
- Providing support cover for other administrative team members during periods of leave or high workload
The Role:
This is an exciting opportunity for an experienced Administrative Assistant to support a senior leader and their team within a fast-paced, high-performing financial services environment. The role requires a confident, proactive individual who is highly organised, adaptable, and able to build effective working relationships at all levels.
Requirements:
- Must have experience either providing admin support simultaneously to multiple senior C-suite executives/supporting multiple investment bankers at an investment bank
- Previous administrative experience within financial services or a similarly fast-paced, professional setting
- Strong communication skills, both written and verbal
- High level of proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Ability to manage multiple priorities and meet tight deadlines
- Confident interacting with stakeholders at all levels, internally and externally
- Demonstrated ability to work both independently and as part of a team
- Well-developed organisational and time management skills
- Professional, polished, and reliable approach
Preferred:
- Prior experience supporting executive leadership
- Familiarity with the Concur expense management system
- Experience planning complex travel itineraries and multi-party meetings
Additional Information:
This role will require full-time office presence initially, with flexibility to work from home one day per week following completion of training. All offers will be subject to background screening prior to commencement.
Administrative Assistant employer: Atrium (EMEA)
Contact Detail:
Atrium (EMEA) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the financial services sector, especially if you have experience in a similar fast-paced environment. Understanding the nuances of this industry will help you speak confidently about your relevant skills during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint. Being proficient in these tools is crucial for managing diaries, creating presentations, and handling complex travel arrangements effectively.
✨Tip Number 3
Network with professionals in the financial services industry. Attend relevant events or join online forums to connect with others who may provide insights or even referrals for the Administrative Assistant role at StudySmarter.
✨Tip Number 4
Prepare to discuss your experience managing multiple priorities and working under tight deadlines. Be ready to share specific examples that demonstrate your organisational skills and ability to support senior executives effectively.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, especially for senior executives. Use specific examples that demonstrate your organisational skills and ability to manage multiple priorities.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Emphasise your experience with diary management, travel arrangements, and communication with stakeholders. Show enthusiasm for working in a fast-paced financial services environment.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. Mention any experience with Concur or similar expense management systems.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at Atrium (EMEA)
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to manage multiple priorities is crucial. Prepare examples of how you've successfully organised complex schedules or travel arrangements in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Communication Proficiency
Strong communication skills are essential for this role. Be ready to discuss how you've effectively communicated with various stakeholders, both written and verbally. Consider sharing specific instances where your communication made a positive impact.
✨Familiarise Yourself with Relevant Tools
Since proficiency in Microsoft Office and Concur is required, brush up on these tools before the interview. You might be asked about your experience with them, so having specific examples of how you've used these applications will set you apart.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think of situations where you've had to handle sensitive information or manage conflicting priorities, and be prepared to explain your thought process and outcomes.
