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- Tasks: Support the Vice Dean with diary management, scheduling, and event coordination.
- Company: Join a prestigious academic institution dedicated to excellence in education.
- Benefits: Enjoy a dynamic hybrid working environment with opportunities for professional growth.
- Why this job: Be part of a collaborative team making a real impact in higher education.
- Qualifications: 12 months of experience as an executive or personal assistant is essential.
- Other info: We value diversity and encourage applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a proactive and detail-oriented Executive Assistant to support the Vice Dean at a prestigious academic institution. This role requires exceptional diary management skills, flexibility, and a collaborative approach. The ideal candidate will be experienced in handling complex schedules and delivering high-quality results efficiently. You will play a key role in supporting the Vice Dean, ensuring smooth operations and effective coordination across multiple objectives in a dynamic, hybrid working environment.
EXECUTIVE ASSISTANT TO VICE DEAN ROLE:
- Provide proactive secretarial and administrative support to the Vice Dean (Education), managing complex diaries, scheduling meetings, and coordinating agendas, papers, and catering needs.
- Draft and edit correspondence, presentations, and communications; manage email inbox and anticipate urgent issues requiring prioritisation or rescheduling.
- Organise UK and international travel, including researching itineraries, booking accommodations, and ensuring necessary checks (e.g., risk assessments, insurance, vaccinations).
- Support the Vice Dean’s involvement in internal committees and external boards through calendar management, documentation, and project timeline coordination.
- Coordinate key events and VIP visits in collaboration with the Dean’s Office Events Manager and provide high-profile event support when required.
- Manage internal processes, review office systems, maintain intranet content, and oversee office resources, including supplies, expenses, and purchase orders.
- Liaise with staff and external partners, fostering strong relationships while upholding confidentiality, professionalism, and the School’s reputation.
- Provide cross-cover for the Dean’s Office EA, contribute to investigations and committees, and support HR processes such as contract amendments and contingent worker records.
EXECUTIVE ASSISTANT TO VICE DEAN ESSENTIALS:
- Having 12 months of experience working as an executive assistant or personal assistant.
- Strong stakeholder engagement experience.
- Experience working in higher education.
- An organised and adaptable mindset.
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted.
Executive Assistant to Vice Dean employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Vice Dean
✨Tip Number 1
Familiarise yourself with the academic institution's structure and key personnel. Understanding the Vice Dean's role within the organisation will help you anticipate their needs and demonstrate your proactive approach during interviews.
✨Tip Number 2
Highlight your experience in managing complex schedules and coordinating multiple stakeholders. Be prepared to discuss specific examples of how you've successfully navigated challenging situations in previous roles, as this will showcase your adaptability and organisational skills.
✨Tip Number 3
Research current trends and challenges in higher education. Being knowledgeable about the sector will not only impress during your interview but also allow you to engage in meaningful conversations about how you can support the Vice Dean effectively.
✨Tip Number 4
Network with professionals in similar roles or within the academic sector. Building connections can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job with us.
We think you need these skills to ace Executive Assistant to Vice Dean
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an executive assistant or personal assistant. Focus on your skills in diary management, stakeholder engagement, and any experience in higher education.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and detail-oriented mindset. Mention specific examples of how you've successfully managed complex schedules and supported senior executives in the past.
Highlight Relevant Skills: In your application, emphasise your organisational skills, adaptability, and ability to handle multiple tasks efficiently. Mention any experience with event coordination and travel arrangements, as these are key aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at Australasian Recruitment Company
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with managing complex schedules. Highlight specific examples where you successfully coordinated multiple meetings or events, demonstrating your ability to prioritise and adapt to changing circumstances.
✨Demonstrate Proactive Communication
During the interview, emphasise your ability to draft and edit correspondence effectively. Share instances where you anticipated issues and took initiative to resolve them, showcasing your proactive approach to communication.
✨Highlight Your Organisational Abilities
Discuss your experience in organising travel and events, particularly in a higher education context. Provide examples of how you managed logistics, ensuring everything ran smoothly, and how you maintained attention to detail throughout the process.
✨Emphasise Stakeholder Engagement
Talk about your experience liaising with various stakeholders, both internal and external. Illustrate how you built strong relationships while maintaining professionalism and confidentiality, which is crucial for supporting the Vice Dean effectively.
