Reviews & Assurance Officer in Swindon

As Reviews & Assurance Officer you will provide effective and proactive administrative support to deliver the programme of reviews of large investments (including institutes & units) and support the annual assurance process as well as other projects.

Support the delivery of large investment review projects:

• Serve as the central point of contact for your assigned reviews, proactively monitoring and driving forward the actions required including:

• Organising internal and external meetings.
• Drafting, collating and circulating electronic papers for meetings.
• Requesting, gathering and collating peer review comments from international experts.
• Collaborating with and upwardly managing multiple internal colleagues and external stakeholders throughout the process to keep activities on track.
• Securing venues and accommodation for international panels where required.
• Attending and supporting review meetings.
• Project managing activities to ensure that each project delivers to the agreed timeline.
• Organising and prioritising actions in order to progress multiple projects simultaneously.
• Liaising with a wide range of people, both internally and externally, responding to queries and providing clear advice.

Support the delivery of the annual assurance programme for large investments:

• Scheduling and organising meetings (including the coordination and collation of associated papers).
• Requesting, gathering and collating annual reports and returns from large investments and checking their completion.
• Ensuring annual returns are appropriately stored on electronic systems.
• Proactively monitoring and progressing actions required to keep projects on track.

Administration and records management:

• Generating a robust audit trail, ensuring the efficient organisation of documents within the agreed file structures on the electronic records management system in line with current policies.
• Providing support to other team members in general administrative tasks and when workloads peak.
• Supporting issue resolution and problem solving.

Additional information:

• You will be required to attend meetings (up to 3-4 per year) which require UK travel and overnight stays (~ 2 nights). Site visits are planned in advance and longer than normal working hours will be required on these visits.

Personal Specification:

• A-level qualifications (or equivalent qualification or work experience)
• English and Maths GCSE at grade C/4 or above (or equivalent qualification)
• Experience of working in an administrative role
• Experience of arranging meetings (on a small and larger scale)
• Experience of preparing and circulating agendas and meeting papers
• Competent in using Microsoft applications and constructing PDFs in Adobe Acrobat
• Excellent written and oral communication skills with the ability to present information in a clear and succinct way
• Excellent attention to detail
• Ability to organise own workload and deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
• Confident in dealing with people at all levels and a willingness to upwardly manage
• Ability to work both independently and as part of a larger team
• Demonstrable problem-solving skills, with the ability to contribute to ongoing process improvements within the team
• Willingness to travel to MRC Sites.

Benefits:

• An outstanding defined benefit pension scheme
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
• Employee discounts and offers on retail and leisure activities
• Employee assistance programme, providing confidential help and advice
• Flexible working options
• Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

How to apply:

For full details, please visit our careers site. Please submit an application including your CV and a Cover Letter that showcases how your skills and experience align to the requirements of the role. A well thought through application providing evidence and examples of how you meet the advertised essential and desirable criteria for the post will be considered far more favourably than a generic covering letter and CV.