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- Tasks: Support the Executive Team with meetings, documentation, and administrative tasks.
- Company: Join a dynamic Independent Statutory Authority known for innovative project delivery.
- Benefits: Enjoy competitive pay and the chance to grow in a reputable organisation.
- Why this job: Be part of a thriving team that values your contributions and offers career advancement.
- Qualifications: Previous experience as an Executive PA and proficiency in Microsoft Office required.
- Other info: Ideal for detail-oriented individuals with strong communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Your new company My client is an Independent Statutory Authority located in the North West. As a dynamic and rapidly developing organisation, one of their unique selling points is their ability to meet the specific needs of each of their customers. They are an innovative organisation that has developed a strong reputation in the market for project delivery. As a result of continued success and growth, Hays have been appointed to recruit an Executive PA to join their team. This is a fantastic opportunity to further your career within a leading organisation.
Your new role Reporting to the Finance & Corporate Service Director, as Executive PA, you will provide a professional and confidential service to the Executive Team and the Board in all their functions. The role will include:
- Assist the Finance & Corporate Services Director in the oversight of the Company Secretarial function, ensuring the smooth running of the Board and its Committees.
- Build and maintain relationships with the board, acting as the primary board interface for the arrangement of all meetings and events and the handling of all Board member queries.
- Provide a comprehensive Board Secretariat function, including the preparation, editing, organisation and uploading of Board and Committee papers for all meetings and the taking and circulating of professional minutes of all meetings.
- Responsible for the set-up of meetings, IT access levels and ensuring all Board documentation is uploaded to the platform accurately and in a timely manner.
- Provide support with catering, travelling, meeting set up and diary management.
- Drafting correspondence, reports and memos; General office administrative support, including diary management.
What you'll need to succeed As Executive PA, you will be able to demonstrate previous experience in a similar role with expertise in minute taking. You must be proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Email and Calendar). Have strong attention to detail, time management, organisational and interpersonal skills. It is important that you can demonstrate excellent written and verbal communication skills.
What you'll get in return The opportunity to work for a well-established and reputable organisation.
What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now.
Executive PA employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Familiarise yourself with the specific needs and values of the organisation. Research their recent projects and initiatives to understand how you can contribute to their goals as an Executive PA.
✨Tip Number 2
Network with current or former employees of the organisation on platforms like LinkedIn. This can provide you with insider knowledge about the company culture and expectations for the role.
✨Tip Number 3
Prepare to discuss your experience in minute taking and managing board meetings. Be ready to share specific examples that highlight your organisational skills and attention to detail.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office by being prepared to discuss how you've used these tools in previous roles. Consider bringing examples of reports or presentations you've created to showcase your skills.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive PA. Emphasise your skills in minute taking, diary management, and proficiency in Microsoft Office. Use specific examples to demonstrate your organisational and communication skills.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your ability to build relationships with board members and your experience in providing comprehensive support to executive teams. Show enthusiasm for the opportunity to work with a reputable organisation.
Highlight Relevant Skills: In your application, clearly outline your attention to detail, time management, and interpersonal skills. Provide examples of how you've successfully managed multiple tasks or projects in previous roles, particularly in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for the Executive PA role.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Showcase Your Minute-Taking Skills
Since the role requires expertise in minute-taking, be prepared to discuss your previous experiences. Bring examples of minutes you've taken and how they contributed to effective board meetings.
✨Demonstrate Your Proficiency in Microsoft Office
As proficiency in Microsoft Office is essential, be ready to talk about specific tasks you've accomplished using Word, Excel, and PowerPoint. Consider mentioning any advanced features you are familiar with that could benefit the organisation.
✨Highlight Your Organisational Skills
The Executive PA role demands strong organisational abilities. Prepare to share examples of how you've managed multiple tasks or projects simultaneously, ensuring everything runs smoothly and on time.
✨Prepare for Communication Scenarios
Excellent written and verbal communication skills are crucial. Think of scenarios where you've had to communicate complex information clearly, whether in reports, emails, or during meetings, and be ready to discuss them.
