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For Companies At a Glance
- Tasks: Support Academy operations, manage player registrations, and coordinate events.
- Company: Join Birmingham City FC, a club dedicated to nurturing young football talent.
- Benefits: Enjoy flexible working hours and be part of a dynamic team.
- Why this job: Make a real impact in youth development while working in a vibrant football environment.
- Qualifications: Experience in administration, ideally in sports; degree level education preferred.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Location: Knighthead Performance Centre
Department: Academy Operations and Administration
Reports to: Academy Secretary
Contract Type: Full-time (37.5 hours per week, flexible working as required)
About Us
Our Academy is committed to the development of young players in a structured, supportive and high-performance environment. We are now recruiting an Assistant Academy Secretary to play a key role in ensuring the smooth and professional running of all administrative and regulatory operations.
The Role
Reporting to the Academy Secretary, the Assistant Academy Secretary will support the planning and coordination of key administrative functions, ensuring compliance with football regulations and helping maintain the highest standards across all Academy activities. This is a pivotal role, requiring attention to detail, excellent communication, and a strong understanding of football operations.
Key Responsibilities
- Support the Academy Secretary and Head of Academy Operations and Administration with all aspects of Academy operations and administration
- Assist with the registration of all Academy players and trialists in line with FA, Premier League and EFL regulations
- Maintain up-to-date knowledge of domestic and international rules governing player registrations
- Support re-engagement processes and administrative tasks for the Emerging Talent department
- Coordinate scout requests and produce fixture scout lists for U9–U21 matches
- Produce and distribute the Academy newsletter
- Organise individual player review meetings and induction evenings
- Act as Super User for SharePoint and ensure accurate player communication and information sharing
- Attend and minute Academy meetings as required
- Maintain Scout and Staff Registration systems and manage staff expenses and petty cash
- Manage player files on SharePoint and support player transitions and exit pathways
- Act as Super User for the Football Intelligence Platform and manage entry/exit of trialist players
- Provide administrative support for Academy events and tours
- Support the induction and exit process for Academy staff including qualification tracking and CPD records
- Contribute to audit preparations for PGAAC, LFE and Barnardo's as directed
- Perform other duties as requested by the Academy Manager, Head of Academy Operations and Administration, or Academy Secretary
Essential
- Experience in an administrative role, ideally within a sporting/football environment
- Educated to degree level or equivalent
- Excellent IT skills, especially in Microsoft Office and Excel
- Strong written, oral and interpersonal communication skills
- Highly organised and detail-oriented with the ability to multi-task
- Demonstrates initiative and is comfortable working independently
Desirable
- Driving licence
- FA Safeguarding certification
- Understanding of football regulations
- Experience organising events or working within a youth development setting
Equal Opportunities & Inclusion
Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and consider all candidates based solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstance. We promote a diverse and inclusive working environment and encourage applications from all individuals in society. If you require any adjustments to our recruitment or interview process, please let us know when applying.
Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.
Assistant Academy Secretary employer: Birmingham City FC
Contact Detail:
Birmingham City FC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Academy Secretary
✨Tip Number 1
Familiarise yourself with the specific regulations and compliance requirements related to player registrations in football. Understanding the FA, Premier League, and EFL regulations will give you a significant edge during interviews.
✨Tip Number 2
Network with professionals already working in football administration or at similar academies. Engaging with them can provide insights into the role and may even lead to valuable referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the demands of the Assistant Academy Secretary position.
✨Tip Number 4
Be proactive in learning about the latest trends in youth development and football operations. This knowledge can set you apart from other candidates and show your genuine interest in the role.
We think you need these skills to ace Assistant Academy Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within a sporting or football environment. Emphasise skills that align with the job description, such as attention to detail and strong communication abilities.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Assistant Academy Secretary role. Mention your understanding of football regulations and your experience with administrative tasks, showcasing how you can contribute to the Academy's operations.
Highlight Relevant Skills: In your application, clearly outline your IT skills, especially in Microsoft Office and Excel. Provide examples of how you've used these skills in previous roles to manage data or support administrative functions.
Showcase Your Initiative: Demonstrate your ability to work independently and take initiative in your application. Include examples of situations where you've successfully managed multiple tasks or contributed to projects without direct supervision.
How to prepare for a job interview at Birmingham City FC
✨Know Your Football Regulations
Familiarise yourself with the FA, Premier League, and EFL regulations regarding player registrations. Being able to discuss these confidently will show your understanding of the role and its responsibilities.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that demonstrate your ability to manage multiple tasks effectively. Highlight any specific instances where you successfully coordinated events or administrative functions.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Strong written and verbal communication skills are essential for this role, so be ready to showcase your ability to convey information effectively.
✨Demonstrate Initiative
Be prepared to discuss situations where you took the initiative in your previous roles. This could involve problem-solving or improving processes, which is crucial in a dynamic environment like an academy.
