Navy Command - CIS Associate Projects Manager 1

HMNB Devonport, Plymouth, PL2 2BG

Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of water space, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating home base for frigates, amphibious Ships, and Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy.

Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.

The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning, operations and managing contracts, to media and communications.

The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.

In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and some car parking.

This position is advertised at 37 hours per week. Flexible working is available by agreement with the line manager, but due to the nature of the role, candidates must be prepared to spend the majority of their time on site (Civil Service expectation is 60% presence in office per week).

Job Description:

• To support CIS Project Managers (PM) undertake project management & co-ordination activities to plan and deliver concurrently a range of small to large CIS projects of varying degrees of complexity, quickly, efficiently and within cost, quality, and time parameters.
• Support CIS PMs in ratifying User Requirement Documents, working with end-users and key stakeholders to capture accurate Project requirements, ensuring appropriate funding lines, whilst working alongside Infrastructure Delivery Officers (IDO) to identify options for a cost-effective high-level solution to enable informed decision making.
• To support PMs & IDOs in ensuring the design and installation of CIS networks and equipment complies with JSP604 Leaflet 4800 Regulations for the Installation of ICT and JSP 440 Defence Manual of Security, Resilience and Business Continuity.
• To support PMs & IDOs in ensuring that project contractors are familiar with the requirements contained within JSP604 and JSP 440 and are provided with a copy of the Naval Base CIS Change and Configuration Management Pack contained within the Business Management System; and ensure that the Engineering Change Request process 1 to 5 is adhered to from project start-up.
• To monitor and manage the CIS New Work Request multi-user Inbox, ensuring new project requirements are triaged, assessed and captured in the Work in Progress tracker, informing the PMO Manager and Infrastructure and Architecture Manager of new project submissions.
• Engage Requirement Owners of new project submissions to ensure the User Requirements Document (URD) is completed fully, with suitable funding identified.
• Maintain the CIS SharePoint Library in accordance with information management procedures, including the creation of new virtual folders for new projects and other document libraries.
• Maintain the end-to-end process flow of CIS Project Delivery and Work in Progress tracker, seeking feedback to streamline and optimise the process, taking action to implement required improvements as directed by the PMO Manager.
• Support the creation and development of project documentation, such as (Project Initiation Documents) PIDs and Business Cases, User Requirements, Governance arrangements, Learning from Experience (LFE) and Risk and Issue registers.
• Assist site Business Units (including lodger units) with obtaining CIS subject matter expert advice and guidance throughout the project lifecycle (CADMID - Concept, Assessment, Design, Manufacture, Installation, Disposal).
• Work collaboratively and in partnership with key stakeholders (including Industry Partners) to develop collegiate networks and relationships that underpin the effective and efficient delivery of CIS service and infrastructure changes, particularly for circumstances when there is a denial of CIS service to end users.
• Act as MOD Sponsor for site access requests from CIS Contractors and Visitors, ensuring policy, process and procedure is adhered to at all times, especially in sensitive areas of the site.
• Grow personally and professionally through Continual Professional Development, taking opportunities offered through the NBC(D) Learning and Development in-year training bids; and undertake additional generic Civil Service development opportunities when presented.
• Adhere to the NBC(D) Diversity and Inclusion Policy and Civil Service Code of Conduct.

Person specification:

• Excellent oral communication, presentation, and organisational skills. Able to create written work to a high standard including Business Cases; Project Initiation Documents and User Requirement Documents.
• Excel in stakeholder engagement, showcasing exceptional communication skills to manage relationships effectively with clients, suppliers and internal teams.
• Exemplifies a ‘One Team’ mindset, builds and maintains strong working relationships with internal and external stakeholders, collaborating with others to find solutions to problems together to maintain outputs.

Qualifications:

• Minimum UK Regulated Qualification Framework Level 3 qualification (or equivalent) in CIS/ICT/IT/Digital, Engineering, Project Management, or Level 2 qualification with experience in a similar field.

Behaviours:

• We’ll assess you against these behaviours during the selection process: Changing and Improving, Communicating and Influencing, Working Together.

Technical skills:

• We’ll assess you against these technical skills during the selection process: P3M07 – Requirements Management, P3M19 – Stakeholder & Communications Management.

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role. A unique and modern working environment based in the UK’s Ocean City on the stunning south-west coast in Devon. An environment with flexible working options. A culture encouraging inclusion and diversity. On site facilities include coffee shops, gym, swimming pool and wider recreational, leisure and sporting opportunities, a children’s nursery, and a variety of dining facilities. Discounts on a range of goods and services, from insurance and mobile phone bills to days out and retail. Recognition and reward schemes. Special paid leave for volunteering (up to 6 days per year). Annual leave of 25 days; rising 1 day per year to 30 days upon completion of 5 years. Excellent annual leave and maternity/paternity allowances. A Civil Service pension with an employer contribution of 28.97%.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder.

The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking.

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Nationality requirements: Open to UK nationals only.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Contact point for applicants:

Job Contact Name: James Eyley Email: James.Eyley100@mod.gov.uk Recruitment team Email: DBSCivPers-Resourcingteam5@mod.gov.uk