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For Companies At a Glance
- Tasks: Support Senior Directors with admin tasks, diary management, and event coordination.
- Company: Join one of Europe’s top arts and cultural organisations in vibrant London.
- Benefits: Gain valuable experience in a dynamic environment for up to six weeks.
- Why this job: Perfect for those who thrive in fast-paced settings and love behind-the-scenes action.
- Qualifications: Proven organisational skills, strong communication, and a proactive attitude are essential.
- Other info: Training provided for Fire Marshall duties; inclusive team culture encouraged.
The predicted salary is between 28800 - 43200 £ per year.
Step into an exciting role at one of Europe’s leading arts and cultural organisations, working as an Executive Assistant supporting Senior Directors in one of London’s most vibrant areas. This is a temporary role for a maximum of six weeks, starting from 30th June.
The Role
As Executive Assistant to the Directors of Development and Estates, you’ll play a pivotal role in ensuring the smooth and efficient running of busy executive schedules. Working within a collaborative and respected Executive Office team, you’ll provide essential support by juggling multiple priorities with professionalism, warmth and attention to detail.
Key responsibilities include:
- Full administrative support for the Directors, including diary management, meeting scheduling, preparing briefings and job-packs.
- Understanding Directors’ priorities so you can proactively manage workloads and conflicting demands.
- Attending meetings to take minutes and track actions.
- Organising travel arrangements, itineraries, agendas and processing expense claims.
- Preparing reports, presentations, and briefing papers for the Board and Committees.
- Coordinating event logistics, RSVPs, supplier liaison, briefing notes and on-the-day support.
- Leading ad hoc projects, including research and meeting coordination.
- Collaborating with the wider EA team to ensure cover for Directors during absences.
- Managing internal and external communications on behalf of the Directors.
- Handling financial administration such as purchase orders, invoices and credit card transactions.
- Providing a warm welcome for visitors and arranging hospitality.
- Acting as Fire Marshall (training provided).
- Supporting the wider organisational needs as required.
Sound like you?
You are an experienced, proactive, and highly organised Executive Assistant who thrives in a fast-paced environment and loves keeping things running seamlessly behind the scenes. We’re looking for someone who brings:
- Proven ability to organise and maintain efficient administrative processes.
- Confidence to liaise with senior leaders, build strong relationships, and handle sensitive matters with discretion.
- Excellent multitasking, prioritisation and problem-solving skills, even when juggling conflicting demands.
- Outstanding verbal and written communication, with clear and concise articulation.
- Professionalism, tact and diplomacy when dealing with colleagues and external stakeholders.
- Initiative, flexibility, and motivation to adapt to new situations and challenges.
- Strong attention to detail and a methodical approach.
- A collaborative team spirit and commitment to fostering inclusive, welcoming workspaces.
If you don’t meet every requirement but believe you bring valuable skills and experience, we encourage you to apply.
NB: Due to the high volume of applications, we are unable to respond to every candidate. We will only contact those shortlisted for an interview. We are not able to provide feedback to unsuccessful candidates.
Commercial Sales & Events Coordinator employer: Artisan People Group
Contact Detail:
Artisan People Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Sales & Events Coordinator
✨Tip Number 1
Familiarise yourself with the organisation's mission and values. Understanding what drives the company will help you align your approach and demonstrate your enthusiasm during any interactions.
✨Tip Number 2
Network with current or former employees if possible. They can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed multiple priorities in previous roles. This will showcase your multitasking abilities and problem-solving skills, which are crucial for this position.
✨Tip Number 4
Demonstrate your communication skills by being clear and concise in all your interactions. Whether it's a phone call or an email, showing professionalism and tact will leave a positive impression.
We think you need these skills to ace Commercial Sales & Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, ability to manage multiple priorities, and any experience you have with diary management and event coordination.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention specific examples of how your skills align with the key responsibilities listed in the job description, such as managing executive schedules and handling sensitive communications.
Showcase Communication Skills: Since outstanding verbal and written communication is crucial for this role, ensure that your application is free from errors and clearly articulates your qualifications. Use concise language and a professional tone throughout.
Highlight Adaptability: Demonstrate your flexibility and initiative in your application. Provide examples of how you've successfully adapted to new challenges or environments in previous roles, which will resonate with the fast-paced nature of this position.
How to prepare for a job interview at Artisan People Group
✨Showcase Your Organisational Skills
As a Commercial Sales & Events Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised complex schedules or events, highlighting your attention to detail and proactive approach.
✨Communicate Clearly and Confidently
Excellent verbal and written communication is crucial for this role. Practice articulating your thoughts clearly and concisely. Consider preparing a brief presentation about your previous roles and how they relate to the responsibilities of the position you're applying for.
✨Demonstrate Your Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in previous roles and how you overcame them. This will showcase your multitasking and prioritisation skills, which are essential for managing conflicting demands in a fast-paced environment.
✨Emphasise Your Team Spirit
Collaboration is key in this role. Share examples of how you've worked effectively within a team, supported colleagues, or contributed to a positive work environment. This will highlight your commitment to fostering inclusive and welcoming spaces.
