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- Tasks: Manage accounts receivable and support accounts payable in a dynamic finance role.
- Company: Join Ethical Property, a leader in providing affordable workspaces for social change organisations.
- Benefits: Enjoy flexible working hours, remote options, and 25 days holiday plus other perks.
- Why this job: Be part of a mission-driven team making a positive impact on society and the environment.
- Qualifications: AAT part-qualified or passed finalist with strong organisational and communication skills required.
- Other info: Work in a vibrant Oxford office with like-minded individuals committed to social justice.
The predicted salary is between 22400 - 28000 £ per year.
Salary: £22,400 pro rata (full-time equivalent £28,000)
Contract: Permanent, Part-time
Working hours: 30 hours a week, Monday to Friday, flexible hours, 3 days in the Oxford office
Location: Oxford (The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE)
About Ethical Property
Founded 25 years ago, the Ethical Property Company provides affordable workspaces to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 17 centres across the UK, providing office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security, and working alongside like-minded organisations offers them influence-enhancing networking opportunities.
The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way.
The Post
The Finance Assistant role will be responsible for the management of the accounts receivable functions for Ethical Property and The Social Justice and Human Rights Centre, and provide support for accounts payable. The Finance Assistant will report to the Finance Manager.
Finance Responsibilities
- Using accounting software, QuickBooks and Sage Intacct.
- Sales ledger:
- Ensuring sales invoices are raised for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, and any ad hoc sales invoices as required.
- Processing the monthly direct debit collections from tenants.
- Ensure invoice entries for conference and meeting room bookings are uploaded to the finance system from the booking system.
- Applying tenant changes (e.g., moves in and out, downsizing/upsizing) in the finance system.
- Management of tenant deposits, including processing any refunds.
- Management of the ledger, including allocation of receipts, customer statements.
- Responding to customer queries and requests.
- Support and cover for the Credit Controller, working to resolve outstanding debt in a timely manner.
- Provide debtor reports to Finance Manager and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis.
- Ensure all sales ledger paperwork is scanned and filed.
- Posting bank receipts (including direct debits) from customers.
- Support for accounts payable when needed.
- Assisting with tasks such as VAT return and audit.
- Other reasonable finance-related tasks.
Person Specification
Personal competencies and skills:
- Collaborative approach with strong teamwork skills.
- Customer-focused approach to providing a finance service.
- A high level of personal organisation.
Essential skills and experience:
- AAT part-qualified or passed finalist.
- Ability to act quickly and effectively using their own initiative.
- Meticulous attention to detail.
- Good organisational skills and the ability to prioritise work, multi-task and remain flexible.
- Ability to work under pressure and to tight deadlines.
- Excellent communication skills at all levels.
- To be able to work alone and as part of a wider team.
- To be trustworthy, personable and reliable.
- A commitment to provide a good service to our tenants and colleagues.
- Excellent IT skills, including computerised accounts packages and Microsoft Office - at least to an intermediate level in Excel.
- A commitment to social and environmental issues.
Contractual Details
The post is part-time, working 30 hours a week, Monday to Friday. The working hours will be between 9 am - 5 pm and can be set to a pattern that suits the employee. Two days a week can be worked remotely if preferred. The salary will be £22,400 pro rata (£28,000 FTE) a year. The role is based in Oxford.
Benefits include 25 days' holiday entitlement (pro-rata), in addition to all statutory public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, as well as other benefits.
Click 'Apply' to be emailed information about how to complete your application.
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Finance Assistant employer: 2M EMPLOYMENT SOLUTIONS
Contact Detail:
2M EMPLOYMENT SOLUTIONS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant
✨Tip Number 1
Familiarise yourself with the accounting software mentioned in the job description, specifically QuickBooks and Sage Intacct. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Demonstrate your understanding of accounts receivable functions by preparing examples of how you've managed similar tasks in previous roles. Be ready to discuss specific scenarios where you successfully handled invoicing or customer queries.
✨Tip Number 3
Showcase your commitment to social and environmental issues, as this aligns with the company's values. Prepare to discuss how your personal beliefs and experiences connect with Ethical Property's mission during your interview.
✨Tip Number 4
Highlight your organisational skills and ability to work under pressure by sharing examples from past experiences. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
We think you need these skills to ace Finance Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Finance Assistant role. Emphasise your familiarity with accounting software like QuickBooks and Sage Intacct, as well as any AAT qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for social and environmental issues, as well as your customer-focused approach. Mention specific examples of how you've demonstrated teamwork and organisational skills in previous roles.
Highlight Relevant Skills: In your application, clearly outline your attention to detail, ability to work under pressure, and excellent communication skills. These are essential for the Finance Assistant position and should be evident in your written application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your meticulous attention to detail, which is crucial for a finance role.
How to prepare for a job interview at 2M EMPLOYMENT SOLUTIONS
✨Know Your Numbers
As a Finance Assistant, you'll be dealing with numbers daily. Brush up on your accounting principles and be prepared to discuss your experience with QuickBooks and Sage Intacct. Highlight any specific achievements or challenges you've faced in previous roles.
✨Show Your Team Spirit
This role requires a collaborative approach. Be ready to share examples of how you've worked effectively within a team. Discuss how you handle conflicts and support your colleagues, especially in a finance context.
✨Demonstrate Attention to Detail
Meticulous attention to detail is crucial for this position. Prepare to discuss how you ensure accuracy in your work, perhaps by sharing a specific instance where your attention to detail made a significant difference.
✨Align with Their Values
Ethical Property is focused on social and environmental issues. Research the company’s mission and values, and be ready to explain why these resonate with you. Showing that you share their commitment can set you apart from other candidates.
