Client Inventory Data Manager

Crozier Fine Arts provides climate-controlled storage and logistics for high-value art, including digitization, restoration, and secure transportation for collectors, galleries, and museums. Are you a strategic and data-savvy inventory professional with deep expertise in collection management and a passion for fine art? Do you bring advanced Excel skills, systems fluency, and a proactive mindset to every challenge? We are seeking a Client Inventory Manager – Art Collections to lead inventory control and data integrity for prestigious collections, combining logistical precision with operational strategy in a fast-paced, client-focused environment. This role is ideal for candidates who excel in advanced data handling, inventory systems management, and project execution —and who are eager to make a tangible impact in the high-value world of art logistics and collection stewardship.

Your role in our mission:

• Lead initiatives to enhance inventory accuracy using system controls, frequent cycle counts, and weekly reconciliation protocols.
• Apply Excel-based tools (Power Query, VBA, pivot tables, nested formulas) to monitor KPIs, identify variances, and implement corrective actions.
• Maintain and improve the Moveware platform, ensuring complete, up-to-date inventory records.
• Perform database uploads/downloads (.xls, .csv, SQL) with a focus on data validation and error resolution.
• Integrate inventory data across platforms (e.g., Google Sheets, internal systems) for operational transparency.
• Develop comprehensive reports and interactive dashboards to support internal teams and high-profile clients.
• Use historical trend analysis and predictive modeling to inform decisions related to logistics, capacity planning, and risk mitigation.
• Oversee and execute complex, high-volume art collection projects, including condition reporting, domestic and international movement coordination, and client reporting.
• Use a structured project management approach to balance deadlines, resources, and client expectations.
• Act as a critical liaison between Operations, Client Services, and Project Management.
• Ensure seamless communication through precise documentation and real-time data access.
• Maintain a solutions-oriented mindset that prioritizes both client needs and internal efficiency.
• Champion best practices in art handling, preventative conservation, and collection care.
• Standardize workflows and develop SOPs that reflect industry-leading approaches to inventory management.

Valued skills and experience:

• Advanced Data Analysis: Proficient in Excel (Power Query, pivot tables, VBA), Google Sheets, and SQL for dataset cleaning, transformation, and reporting.
• Able to manage large-scale data imports/exports (.csv, .xls), ensuring quality control and consistency.
• Skilled in maintaining, auditing, and optimizing inventory management systems such as Moveware, with a focus on user workflows, reporting accuracy, and performance metrics.
• Partnered with operations and logistics teams to support high-value, deadline-driven projects through precise data tracking, reconciliation reporting, and proactive risk mitigation.
• Implemented robust system controls and automated reports to monitor inventory discrepancies, flag data anomalies, and recommend corrective actions.
• Delivered clean, visually intuitive dashboards and inventory reports for both internal teams and high-profile external clients, ensuring transparency and confidence in asset tracking.
• Adept at balancing tactical execution with long-term process improvement goals, ensuring both data integrity and operational efficiency.

Discover what we offer:

• Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.
• Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.
• Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.
• Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
• Competitive Total Rewards: Supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.)
• Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role).
• Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.
• Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.
• Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.