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- Tasks: Support the operations team in planning and delivering exciting events.
- Company: Join Hyve, a leader in connecting global industry communities through innovative events.
- Benefits: Enjoy a hybrid work model, social events, and professional development opportunities.
- Why this job: Be part of a vibrant culture that values teamwork, creativity, and personal growth.
- Qualifications: Strong attention to detail, excellent communication skills, and a passion for event management.
- Other info: This is a fixed-term contract role with opportunities for hands-on experience.
The predicted salary is between 30000 - 42000 £ per year.
About Hyve
We believe that when people come together, powerful things happen. Hyve Group Ltd connects global industry communities through unmissable events, online networking platforms, and hyper-productive meeting programmes. Our decades of experience put us at the heart of industries, and we are committed to using our influence to shape innovation and drive progress across our customer communities. Our market-leading portfolio of global brands includes Shoptalk, Spring Fair, Bett, Mining Indaba, and Retail Meetup.
#LifeAtHyve
At Hyve, we are driven by our values: brilliant work, fresh thinking, rich connections, and collective buzz. In practice, this means we value quality, work with passion, celebrate uniqueness, and are our best when we work together. We value a diverse team and are committed to employing individuals from all backgrounds and creating a culture based around belonging. Our hybrid working model ensures we respect our peoples’ work/life balance. Human connections are our specialty, and we offer a jam-packed calendar of social events, inclusion workshops, and professional development opportunities to make sure #LifeAtHyve is always fulfilling and exciting.
Key Responsibilities:
- Work alongside the operations team to deliver the event plan from pre-show planning to onsite delivery.
- Assist the Operations Manager in updating and maintaining the exhibition floorplan, preparing and sending accurate exhibitor lists to contractors, maintaining the event manual and show documents.
- Be the main point of contact for exhibitors and some contractors throughout the event cycle, providing high levels of customer service at all times.
- Organise accommodation requirements for the show team.
- Actively listen and identify customer needs and deliver excellent customer service at every interaction.
- Have an appreciation of the show budgeting system.
- Understand and implement the Health & Safety systems both around the office and onsite.
- Work with colleagues to achieve best practice in terms of operational planning and Customer Service.
- Be proactive in exchanging information with other departments and provide assistance where requested.
- Ensure all Hyve offices onsite are fully equipped with furniture, IT and other items as per team requirements.
- Arrange logistics of items pre show and onsite, ensuring items delivered to the correct place at the right time.
- Manage the gofer schedule and give them detailed briefings.
- Ensure the smooth running and management of the onsite organiser’s office, and fully brief the assisting staff.
- Other ad-hoc duties as required to organise the show, alongside the wider operations team.
About you:
- Outstanding attention to detail and accuracy, excellent administrative skills, a confident communicator, with the ability to prioritise.
- Excellent time management – hard working with a sense of urgency.
- A passion for event management and customer service.
- Team player – get involved, it’s the best way to work together!
- Computer literate, including Excel, Word and Outlook.
Operations Coordinator (FTC) employer: Hyve Group
Contact Detail:
Hyve Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator (FTC)
✨Tip Number 1
Familiarise yourself with the events that Hyve Group Ltd organises, such as Shoptalk and Spring Fair. Understanding the specifics of these events will help you demonstrate your passion for event management during interviews.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've successfully handled challenging situations in previous roles. This will highlight your ability to provide high levels of service, which is crucial for the Operations Coordinator position.
✨Tip Number 3
Brush up on your organisational skills by creating a mock event plan. This exercise will not only prepare you for the role but also give you concrete examples to discuss during your interview about how you manage logistics and timelines.
✨Tip Number 4
Network with current or former employees of Hyve Group Ltd on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage in your application and interviews.
We think you need these skills to ace Operations Coordinator (FTC)
Some tips for your application 🫡
Understand the Company Culture: Familiarise yourself with Hyve's values and culture. Highlight how your personal values align with theirs in your application, showcasing your passion for teamwork and customer service.
Tailor Your CV: Make sure your CV reflects relevant experience in event management and operations. Emphasise your attention to detail, administrative skills, and any previous roles that required excellent customer service.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also demonstrates your enthusiasm for the role. Mention specific experiences that relate to the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise to reflect your attention to detail.
How to prepare for a job interview at Hyve Group
✨Show Your Passion for Events
Make sure to express your enthusiasm for event management during the interview. Share any relevant experiences or projects you've been involved in, highlighting how they align with the responsibilities of the Operations Coordinator role.
✨Demonstrate Attention to Detail
Since this role requires outstanding attention to detail, prepare examples that showcase your ability to manage complex tasks accurately. Discuss how you ensure precision in your work, especially when dealing with budgets and logistics.
✨Highlight Your Communication Skills
As a confident communicator, be ready to discuss how you effectively interact with team members, exhibitors, and contractors. Provide examples of how you've successfully resolved issues or provided excellent customer service in past roles.
✨Emphasise Teamwork and Collaboration
Hyve values teamwork, so be prepared to talk about your experiences working in a team environment. Share specific instances where you contributed to a team's success and how you foster collaboration among colleagues.
