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- Tasks: Support our Contract Manager with daily tasks and project coordination.
- Company: Join a dynamic team at Adecco, a leading employment agency in the UK.
- Benefits: Potential for permanent position and flexible working hours.
- Why this job: Perfect for multitaskers who thrive in fast-paced environments and want to make an impact.
- Qualifications: Experience as a PA or similar role; strong organisational and communication skills required.
- Other info: This is a temporary role with a chance to go permanent.
We are looking for an organised, friendly, and proactive Personal Assistant (PA) to provide high-level support to our Contract Manager. In this fast-paced role, you'll manage both professional and personal tasks, ensuring smooth day-to-day operations. If you're great at multitasking and thrive in dynamic environments, this opportunity is ideal for you! This position is 3 months temporary with potential to move permanent.
Key Responsibilities:
- Calendar Management: Seamlessly coordinate meetings, appointments, and travel arrangements.
- Communication: Act as the first point of contact, handling phone calls, emails, and other correspondence.
- Document Handling: Prepare, review, and edit documents, presentations, and reports.
- Travel Arrangements: Plan domestic and international travel, including booking flights, accommodations, and transportation.
- Meeting Preparation: Organise meeting materials, take minutes, and follow up on action items.
- Personal Tasks: Assist with errands and personal tasks, such as shopping, reservations, and appointments.
- Project Coordination: Support special projects and liaise with different departments as needed.
- Expense Management: Track and process expenses, invoices, and reimbursements.
- Confidentiality: Maintain strict confidentiality and safeguard sensitive information.
Requirements:
- Experience: Proven experience as a PA, Executive Assistant, or in a similar role.
- Education: High school diploma or equivalent (qualifications in business administration are a plus).
- Skills: Excellent organisational and multitasking abilities. Strong communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and scheduling tools. Keen attention to detail and a proactive approach to problem-solving. Ability to manage sensitive information with discretion. Flexibility to work outside normal business hours, when required.
Preferred Qualifications:
- Experience supporting C-level executives.
- Familiarity with project management tools or software.
- Ability to quickly adapt to new technology and tools.
This position is 3 months temporary with potential to move permanent.
Salary: £18 per hour
Benefits: To be discussed during the interview.
How to Apply: Excited to join the team? Please submit your CV and cover letter.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Personal Assistant (PA) employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (PA)
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, especially Microsoft Office and any project management tools. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your multitasking abilities by preparing examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will help you stand out as someone who can thrive in a fast-paced environment.
✨Tip Number 3
Network with current or former Personal Assistants to gain insights into the role and the company culture. This can provide you with valuable information that you can use during interviews to show your genuine interest in the position.
✨Tip Number 4
Prepare to discuss your experience with confidentiality and handling sensitive information. This is crucial for a PA role, and demonstrating your understanding of its importance will make a strong impression on the hiring team.
We think you need these skills to ace Personal Assistant (PA)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in similar roles. Focus on your organisational skills, multitasking abilities, and any experience with C-level executives.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job requirements. Mention specific examples of how you've successfully managed calendars, communications, and document handling in previous positions.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and any project management tools you are familiar with. Showcase your attention to detail and proactive problem-solving approach, as these are key attributes for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is crucial for a Personal Assistant.
How to prepare for a job interview at Adecco
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed calendars, coordinated meetings, or handled multiple tasks simultaneously in your previous roles.
✨Demonstrate Strong Communication Abilities
Since you'll be the first point of contact, it's essential to convey your communication skills. Practice clear and concise responses, and be ready to discuss how you've effectively managed correspondence in the past.
✨Highlight Your Proficiency with Tools
Familiarity with Microsoft Office and scheduling tools is crucial. Be prepared to discuss your experience with these tools and any project management software you’ve used, showcasing your ability to adapt to new technologies.
✨Emphasise Discretion and Confidentiality
Given the nature of the role, maintaining confidentiality is vital. Share instances where you've handled sensitive information responsibly, demonstrating your trustworthiness and professionalism.
