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- Tasks: Manage office services, maintenance, and support internal events in a vibrant publishing house.
- Company: Join a prestigious book publisher located in modern offices in central London.
- Benefits: Enjoy a dynamic work environment with opportunities for professional development and team events.
- Why this job: Be part of a creative culture that values teamwork and innovation in the publishing industry.
- Qualifications: Extensive facilities management experience and strong communication skills are essential.
- Other info: Apply quickly as interviews will start soon; equal opportunity employer.
The predicted salary is between 43200 - 72000 £ per year.
This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an experienced facilities and office manager to join their team helping to re-shape and drive workplace services to the business. This is a fabulous opportunity to be an integral part of their team with responsibility for office services and maintenance on a day-to-day basis as well as supporting internal events, building relationships with key stakeholders and ensuring a vibrant, healthy company culture.
Responsibilities will include:
- Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
- Managing office preventative maintenance and repairs
- Developing and continuously improving office management processes and SLAs
- Monitoring usage of common areas, meeting rooms, and workspaces
- Coordinating office layout changes, desk assignments, and expansion plans
- Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
- Assisting in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
- Actively assisting with in-house events
- Leading the organisation of the Christmas party and any other functions as required to pre-agreed budget
- Overseeing the reception operations and the welcome experience
- Managing cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
- Negotiating leases, renewals, and service agreements
- Maintaining inventory of office supplies, beverages, kitchen items, etc.
- Health & Safety compliance and conducting appropriate risk assessments
- Coordinating onboarding and offboarding equipment needs for employees
- Reporting facility-related issues or metrics to senior management
- Administration and renewal of Company insurance policies
We are looking for:
- Extensive facilities and office management experience within companies of 150 plus staff
- Experience in coordinating and delivering seamless office events
- Track record of successful line management and team development
- Excellent written and verbal communications skills
- Numerate and accurate, with excellent attention to detail
- Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
- Confident and decisive, with firm but helpful approach and hands-on team attitude
- Strong Microsoft Office skills
Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.
At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity, equity and inclusion in the workplace.
Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.
Facilities Manager - Prestigious Book Publishers, London employer: Fourteen People
Contact Detail:
Fourteen People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager - Prestigious Book Publishers, London
✨Tip Number 1
Familiarise yourself with the latest trends in facilities management, especially in a publishing environment. Understanding how to create vibrant and healthy workplaces will set you apart during discussions.
✨Tip Number 2
Network with professionals in the publishing industry or facilities management. Attend relevant events or join online forums to build connections that could lead to referrals or insider information about the role.
✨Tip Number 3
Prepare to discuss your experience in managing teams and delivering office events. Have specific examples ready that showcase your leadership skills and ability to enhance company culture.
✨Tip Number 4
Research the company’s values and recent initiatives. Tailoring your conversation to align with their goals will demonstrate your genuine interest and help you stand out as a candidate.
We think you need these skills to ace Facilities Manager - Prestigious Book Publishers, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive facilities and office management experience, especially in environments with over 150 staff. Use specific examples that demonstrate your ability to manage teams and coordinate events.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your track record in team development and stakeholder relationship building, and how these skills will contribute to the vibrant culture of the publishing house.
Showcase Relevant Skills: Emphasise your excellent written and verbal communication skills, attention to detail, and proficiency in Microsoft Office. Provide examples of how you've successfully managed budgets or negotiated contracts in previous roles.
Highlight Event Coordination Experience: Since the role involves organising internal events, be sure to include any relevant experience you have in coordinating and delivering seamless office events. This could include details about past events you've managed and the outcomes.
How to prepare for a job interview at Fourteen People
✨Showcase Your Facilities Management Experience
Be prepared to discuss your previous roles in facilities and office management, especially in environments with over 150 staff. Highlight specific examples where you successfully managed teams, improved processes, or handled office events.
✨Demonstrate Your Communication Skills
Since excellent written and verbal communication is crucial for this role, practice articulating your thoughts clearly. Consider preparing a few anecdotes that showcase your ability to build relationships with stakeholders and provide high customer service.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, such as how you would handle a sudden maintenance issue or coordinate an office event. Think through potential scenarios and your approach to managing them effectively.
✨Familiarise Yourself with Health & Safety Regulations
Given the importance of health and safety compliance in this role, brush up on relevant regulations and be ready to discuss how you've implemented safety measures in past positions. This will demonstrate your commitment to maintaining a safe workplace.
