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- Tasks: Support Project Managers in executing land-based projects and manage administrative duties.
- Company: Join a dynamic team at a leading entertainment company in Milton Keynes.
- Benefits: Enjoy a fixed-term contract with typical office hours and a collaborative work environment.
- Why this job: Be part of exciting projects, enhance your skills, and contribute to a diverse culture.
- Qualifications: GCSE in Math & English; experience in entertainment or project management is a plus.
- Other info: Occasional travel may be required; we embrace diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, UK, supporting Project Managers and Directors across all land-based projects. The role may involve overseeing and/or Project Managing some land-based contracts. The Coordinator will also facilitate the seamless execution of client orders, from procurement to delivery, working closely with divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers.
KEY TASKS
- Contracting & Payout Sheets
- Invoicing, tracking payments, bill backs, and updating finance
- Payroll management for talent
- Forecast Tracking
- Timeline creation & Deadlines – Weekly schedule distribution
- Attendance at production meetings
- Wrike Organisation and Setup
- Management & Inventory of Asset Storage
- First Round Screening & Interviews
- Assist with Shipping – Point of contact for vendors and procurement
- Receiving, storage, and distribution management
- Prop sourcing and pricing
- Credit Card Expense Requests & Reconciliation
- Project Management as needed
- Supporting travel and procurement requests
- Budget preparation and accountability
- Daily operations support
- Land Production team calendar management
- Meeting scheduling
- Tracking Injury Reports, Daily Operation Reports, and PIPs
- Follow-up on install reports and post-production meetings
Qualifications & Skills
- Excellent interpersonal skills
- IT skills: MS Office or Mac proficiency
- Strong communication skills
- Organizational efficiency
- Multi-tasking in projects
- GCSE in Math & English
Experience
- Experience in the entertainment industry and/or project management is preferred.
Additional Notes
Responsibilities may evolve, and other tasks may be assigned as necessary.
Diversity and Inclusion
We value diversity and inclusion, welcoming all backgrounds and perspectives to enrich our culture and success.
Coordinator, Production Operations employer: RWS Entertainment Group
Contact Detail:
RWS Entertainment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Production Operations
✨Tip Number 1
Familiarise yourself with the production process in the entertainment industry. Understanding how different departments like Procurement, Wardrobe, and Props work together will give you an edge during interviews.
✨Tip Number 2
Network with professionals in the industry. Attend events or join online forums related to production operations to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your organisational skills by using project management tools like Wrike. Being able to demonstrate your proficiency in managing timelines and schedules will be a big plus.
✨Tip Number 4
Prepare for potential questions about budget management and invoicing. Having examples ready from past experiences where you've successfully handled financial aspects will show your capability in this role.
We think you need these skills to ace Coordinator, Production Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in production operations and project management. Use keywords from the job description to demonstrate that you meet the qualifications and skills required for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Coordinator, Production Operations role. Mention your experience with invoicing, budget preparation, and any relevant IT skills, while also expressing your enthusiasm for the entertainment industry.
Showcase Your Interpersonal Skills: In your application, provide examples of how you've successfully worked in teams or managed client relationships. Highlight your strong communication skills and ability to multi-task, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Coordinator position.
How to prepare for a job interview at RWS Entertainment Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Coordinator, Production Operations role. Familiarise yourself with the key tasks mentioned in the job description, such as invoicing, payroll management, and project management. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Since this role requires strong organisational efficiency, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight any tools or methods you used to stay organised, such as project management software or scheduling techniques.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this position. Be ready to provide examples of how you've effectively communicated with team members, clients, or vendors in previous roles. You might also want to prepare a few questions to ask the interviewer that show your interest in collaboration and teamwork.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle challenges in a production environment. Think about potential situations you might face in this role and how you would approach them, especially regarding budget management and timeline creation.
