Accounts Payable & Insurance Supervisor

In this role you will supervise the REIOPS' Accounts Payable function, including the administration of the Construction Industry Scheme and control of the Central Disbursement Bank account, ensuring that the team adheres to strict standards, procedures and deadlines. You will be responsible for the review and approval of Managing Agent Property Annual/Quarterly Service charge general ledger reconciliations. You will also supervise the administration and accounting in respect of the Insurance of all properties that are managed by Threadneedle Portfolio Services Limited.

How you'll spend your time:

• Supervise 3 individuals, involving quarterly staff progresses & annual appraisals, recruitment, training, overtime, sickness, holidays, absence monitoring and generally acting in an advisory, supportive and coaching capacity to ensure the continued motivation, development and performance of all individuals within the team.
• Be fully responsible for the internal controls of the team.
• Supervise the Accounts Payable function to ensure that all work carried out by the team meets agreed standards and deadlines and to ensure that the team provides a quality service to the Property Front Office.
• Administer, deal, monitor and minimise the level of AP rejections by approvers and twice weekly monitor the Duplicate Invoice reports.
• Monitor and ensure that all queries received into the Group AP e-mail address are dealt with to agreed team standards.
• Be responsible for Supplier set-ups and amendments within the Horizon database for the internal supplier list.
• Be responsible for review and amendments of GDPR - Historic Suppliers on a monthly basis.
• Ensure that monthly listings of "Historic Suppliers" are distributed to all Managing Agents for review and action and any adjustments required are directed to the Managing Agents accordingly.
• Be responsible for Purchase Order review, authorisation and closure.
• Control the administration of the Construction Industry Scheme.
• Reconcile and control the Central Disbursements Bank account (CDA) and arrange for CDA funding when required.
• Ensure that the monthly reconciliation of the GL code XTAXDF is completed to agreed timescales and duly provided to the Client Accounting team for inclusion with the monthly NAV Valuation files.
• Prepare agreed monthly KPIs for the team within a formal Management Control Report, and present this to the Senior Manager for the monthly meeting.
• Ensure that the team distributes to individuals the daily post received for REIOPS.
• Provide cover for the daily input of CHAPS payments & Internal transfer onto Payments Systems.
• Ensure that payments to Insurers or Superior Landlords of premiums charged in respect of all classes of new business and annual property insurance renewals, including terrorism premiums, are made in a timely manner and ensure that premiums charged against vacant properties/units can be recovered once let.
• Ensure that new business, annual renewal premiums or ad-hoc additional premiums are recovered by invoicing the tenants via the insurance premium recharge system or such other appropriate systems.
• Ensure that after the insurance renewal process is completed the void insurance liabilities accrual (VINSUR) GL journal is posted and costs are spread evenly according to the monthly periods the insurance relates to.
• Ensure that insurance premium credits, received from vendors on acquisition of new properties, are applied and accounted for correctly.
• Ensure that return premiums, received from Insurers on disposal of properties, are applied and accounted for correctly.
• Support the Property Risk Manager and his assistant regarding property and tenant matters on any issues arising from insurance premium queries either in connection with new business or annual policy renewals.
• Ensure that all accounting aspects of the insurance process are strictly controlled, and that void premiums and commissions are accurately coded to the profit and loss account in a timely fashion.
• Ensure that the monthly reconciliation of the GL codes - RINSUR, DINSUR and RVALIN are completed to agreed timescales and duly provided to the Client Accounting team for inclusion with the monthly NAV Valuation files.
• Ensure that premiums charged for Contract Works All Risks Insurance are charged against the relative project.
• Ensure, under the oversight of the Property Risk Manager, all small property insurance claims and losses are entered in accordance with TPSL procedures and protocols and process the corresponding insurance claim monies received.
• Ensure, under the oversight of the Property Risk Manager, that the annual renewal process of the four Engineering block policies correctly reflects all property additions, deletions and that premiums are paid and invoiced in a timely fashion in accordance with current TPSL procedures.
• Maintain by ongoing training as provided the level of insurance competencies relative to job responsibilities required under FCA regulations.
• Provide regular and ad-hoc management information on insurance administration as the Property Risk Manager or Director DPM, HSE may require so that they in turn can comply with regulatory, compliance procedures and conduct commercial operations.
• Provide oversight of Managing Agents accounting and administration controls, processes and standards to ensure they perform their duties to the Accounting and Administration service standards.
• Be primarily responsible for sign off Managing Agents Annual/Quarterly Service Charge reconciliations, void accrual and RDIREC reconciliations.
• Provide cover for the wider team when required.

About Columbia Threadneedle Investments:

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Full-Time/Part-Time: Full time

Worker Sub Type: Permanent

Job Family Group: Finance