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- Tasks: Support the CEO with admin tasks, scheduling, and event coordination.
- Company: Join MLA College, a dynamic institution located in Canary Wharf.
- Benefits: Enjoy a competitive salary and the chance to work in a vibrant environment.
- Why this job: Be part of a team that values discretion, organisation, and impactful contributions.
- Qualifications: Must be familiar with Microsoft Office 365 and possess strong organisational skills.
- Other info: This is a full-time, permanent role with opportunities for growth.
The predicted salary is between 28800 - 48000 £ per year.
ROLE PURPOSE: Provide day-to-day support to the MLA College CEO and assist with the smooth operation of the CEO’s office.
Location: Canary Wharf
Appointment Type: Permanent
Department: Operations
Full-Time/Part-Time: Full-time
Hours: 40
Competitive Entity: MLA College
Closing Date: 31/07/2025
Ref No: 5005
Main Responsibilities:
- To assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
- To help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
- To help maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks.
- To maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
- To act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
- To help contribute to the drafting of agendas, papers, reports and presentations as required.
- To help coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
- To help provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
- To maintain full familiarity with the organisation’s administrative and board structures.
- To help organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
- To carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.
Requirements:
- Essential Skills and Experience:
- Familiarity with all programmes in Microsoft Office 365.
- Attention to detail is a must, as well as strong organizational skills.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Due to the nature of the work, discretion is paramount to the role.
- Ability to work in a team - will be an essential team member.
Executive Assistant to CEO employer: GBS Global Applied Knowledge
Contact Detail:
GBS Global Applied Knowledge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. This will help you understand their priorities and tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for potential interview questions.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock action tracker or diary management system. Presenting this during your interview can showcase your proactive approach and attention to detail.
✨Tip Number 4
Research common challenges faced by Executive Assistants in high-pressure environments. Being prepared to discuss how you would handle these situations can set you apart from other candidates.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and any previous experience supporting senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your skills and experiences make you a perfect fit for assisting the CEO and managing office systems.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office 365 and any other relevant software. Discuss your strong interpersonal and communication skills, as well as your ability to maintain confidentiality and discretion.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant position.
How to prepare for a job interview at GBS Global Applied Knowledge
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or maintained filing systems in the past. Highlight any tools or methods you used to stay organised.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of discretion. Share experiences where you handled confidential information responsibly and emphasise your commitment to maintaining confidentiality in all aspects of your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected situations. Think of scenarios where you had to manage competing priorities or resolve conflicts, and be ready to explain your thought process and outcomes.
✨Familiarise Yourself with Microsoft Office 365
Since familiarity with Microsoft Office 365 is essential, ensure you can discuss your proficiency with its various applications. Consider preparing a brief demonstration of how you've used these tools effectively in previous roles, especially for tasks like creating reports or managing calendars.
