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For Companies At a Glance
- Tasks: Manage data, reports, and support HR and Health & Safety tasks.
- Company: Join Smurfit Westrock, a leader in sustainable paper and packaging.
- Benefits: Enjoy competitive salary, flexible working, and ongoing training opportunities.
- Why this job: Be part of a diverse team committed to sustainability and personal growth.
- Qualifications: Strong analytical skills and attention to detail are essential; experience in admin roles preferred.
- Other info: Guaranteed interview for candidates meeting essential criteria; we value equality and diversity.
The predicted salary is between 30000 - 42000 £ per year.
Join Our Team at Smurfit Westrock! Are you searching for a workplace that values you and your growth? At Smurfit Westrock, we’re committed to sustainability, employee well-being, and personal development.
About Us
We are a global leader in sustainable paper and packaging. Our focus is on the health and safety of our employees, the well-being of our communities, and delivering exceptional service to our customers. We support our team members to reach their full potential in an inclusive environment that values diversity.
The Role
- Create, maintain, and analyse spreadsheets, graphs, and reports to track KPI's and operational excellence trends.
- Generate and present reports on workforce trends, including absence patterns, overtime usage, and productivity insights.
- Manage purchase orders and invoices.
- Process and manage goods receipt tasks and delivery note documentation.
- Conduct critical stock counts, order necessary supplies, and ensure correct stock movements in SAP.
- Carry out month-end tasks ensuring correct booking in SAP.
- Assist Finance with invoice and PO queries.
HR & Payroll Support:
- Manage temporary workers on the TMS system, from setup to accurate reporting of hours to Finance.
- Assist with absence management administration, ensuring timely documentation and tracking.
- Act as a checkpoint for TMS anomalies.
- Provide minute-taking support for HR and Operations meetings.
- Assist with general time and attendance administration.
- Support the onboarding and offboarding process by ensuring accurate employee record-keeping.
- Maintain and update display of key operational and HR announcements.
- Support HR, H&S, Maintenance, Quality, and Production with the administration of central training records.
- Manage fobs for gate access systems.
- Provide reception cover during breaks and holidays.
Health & Safety Administration:
- Maintain and update risk assessments and method statements.
- Track and document accident, incident, and near-miss reports.
- Schedule and record mandatory H&S training.
- Assist in fire drill planning and documentation.
- Maintain PPE stock levels, issue equipment as required, and conduct compliance audits.
- Assist with workplace inspections and actions.
The ideal candidate will have:
- Strong analytical skills with the ability to interpret data and generate insights (essential).
- Proficiency in Microsoft Excel, SAP, and HR/TMS systems (desirable).
- High attention to detail and strong organisational skills (essential).
- Excellent communication and interpersonal skills (essential).
- Ability to multitask and work under pressure in a fast-paced environment (essential).
- Understanding of HR and Health & Safety compliance (desirable).
- Previous experience in an administrative role, preferably within HR, Operations, or Health & Safety (essential).
- Experience with data analysis and reporting is an advantage (desirable).
- Familiarity with stock control, procurement, and finance processes is beneficial (desirable).
What We Offer
- Competitive salary & benefits, including annual leave, pension, and a Cycle to Work scheme.
- Ongoing training and development opportunities.
- 24/7 confidential support for you and your family.
- Flexible working options and family-friendly policies.
- Guaranteed interview for candidates meeting essential criteria (Disability Confident Employer).
Ready to make an impact? Apply today and help us build a sustainable future together.
Smurfit Westrock reserve the right to only shortlist candidates who meet both the Essential and Desirable Criteria. We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment. We practice equality of opportunity in employment and select the best person for the job.
Operations Coordinator employer: Smurfit Kappa
Contact Detail:
Smurfit Kappa Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Operations Coordinator role. Understanding the specific tasks, such as managing purchase orders and conducting stock counts, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your analytical skills, especially in Microsoft Excel and SAP. Being able to showcase your proficiency in these tools can set you apart, as they are essential for tracking KPIs and generating reports.
✨Tip Number 3
Prepare examples from your previous experience that highlight your organisational skills and attention to detail. Be ready to discuss how you've successfully managed multiple tasks under pressure, as this is crucial for the fast-paced environment at Smurfit Westrock.
✨Tip Number 4
Research Smurfit Westrock's commitment to sustainability and employee well-being. Showing that you align with their values during your interview can demonstrate your genuine interest in the company and its mission.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Coordinator role. Emphasise your analytical skills, proficiency in Microsoft Excel and SAP, and any previous administrative roles in HR or Operations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for sustainability and employee well-being, as well as your understanding of the company's values. Mention specific examples of how your skills can contribute to operational excellence at Smurfit Westrock.
Highlight Relevant Experience: In your application, focus on your experience with data analysis, stock control, and HR processes. Provide concrete examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Operations Coordinator position.
How to prepare for a job interview at Smurfit Kappa
✨Showcase Your Analytical Skills
As an Operations Coordinator, strong analytical skills are essential. Be prepared to discuss specific examples of how you've interpreted data and generated insights in previous roles. Highlight your experience with spreadsheets and reporting tools.
✨Demonstrate Proficiency in Relevant Software
Familiarity with Microsoft Excel, SAP, and HR/TMS systems is desirable for this role. Brush up on these tools before the interview and be ready to explain how you've used them effectively in past positions.
✨Emphasise Attention to Detail
This position requires a high level of attention to detail. Prepare to provide examples of how your organisational skills have helped you manage tasks accurately and efficiently, especially in fast-paced environments.
✨Prepare for HR and Health & Safety Questions
Understanding HR and Health & Safety compliance is beneficial for this role. Familiarise yourself with relevant regulations and be ready to discuss how you've contributed to compliance in previous jobs.
