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- Tasks: Join our team as a Data Entry Clerk, managing shipping processes and ensuring compliance.
- Company: Be part of a respected customs clearance specialist with over 20 years of experience.
- Benefits: Enjoy a competitive salary up to £30K, flexible hours, and a growing office environment.
- Why this job: Gain valuable skills in logistics while working in a supportive and dynamic team culture.
- Qualifications: Proven data entry experience, attention to detail, and strong communication skills required.
- Other info: Full training provided; opportunities for growth in a brand new office space.
The predicted salary is between 21600 - 42000 £ per year.
Our client, a well-established customs clearance specialist with over 20 years of trading, is recruiting for a Data Entry Clerk to join their team at offices near Aylesbury, Buckinghamshire.
On Offer:
- An exciting opportunity to join a highly regarded customs clearance specialist with great potential for future growth with full training provided.
- Brand new offices and warehouse facility, located on a growing business park with many new facilities planned i.e. a cafe and restaurant along with creche facilities.
- Offering up to £30K, dependant on skills and experience.
- Working hours: 37.5 Hours a week, Monday to Friday – 09:00 – 17:00.
- Working 11:00 – 16:00 on a Sunday on a rota basis (approx. once every few months) Paid at double time or time in lieu.
- Holiday: 20 days per annum, increasing by 1 day per year after the first year of employment to a maximum of 25 days per annum.
Main Purpose of the Role:
As a Data Entry Clerk, you will have a wide range of duties that deal with each step of the shipping process, including tracking shipments and communication with clients about the shipment's progress. Ensure full compliance with all HMRC / Border Force rules and regulations and provide an outstanding level of service to all stakeholders. Provide efficient delivery logistics through following strict protocols and procedures. Fill out import-export documentation, compile carrier and route assignments, compute/check international fees and charges for each shipment, ensure correct taxes and duties are applied and keep track of shipment payments. Use Sequoia Customs clearance software along with other customs entry systems and the bespoke UKP Savvy system.
Duties and Responsibilities of the Data Entry Clerk:
- Making sure that all customs entries are correctly processed in time using correct procedures and tariff codes.
- Pro-actively resolve any HMRC/Border Force related queries/problems e.g. CHIEF errors.
- Making sure that all imports/exports are correctly declared, ensuring that nothing compromises our authorisations and permissions as an Authorised Economic Operator or Transit shed operator.
- Ensure the ETSF Control sheet, and shipment status and progress is recorded as events happen.
- Maintain accurate filing & archiving of all Import & Export records.
- Ensuring full compliance of all documentation and all HMRC/Border Force updates, systems or manual.
- To assist the ETSF Manager in compiling Quarterly internal audits on all areas of compliance, Import/Export entries, ETSF procedural audits, CFSP audits & AEO audits.
- Liaising with Customers and Airlines, answering all telephone and email enquiries, dealing with ad hoc telephone and email queries.
- As required, chasing airlines and agents on clearance of goods and any payments that need to be made.
- Customs entries and clearances using E-Customs, completing supplementary declarations within 14 days on all C21 export entries.
- Sending export pre-alerts to destination offices as soon as flights have departed, liaising with relevant agencies when required, to facilitate smooth clearances.
- Arranging collections of Air Freight from Airlines/sheds.
- Work with Carriers and handling agents to resolve exceptions and discrepancies as they arise.
- Tracing & Tracking Import & Export Airfreight Shipments.
- Monitoring T1 & Customs referral cages and making sure that shipments are cleared in time.
- To escalate as appropriate, all queries, requests, complaints and problems in a timely manner, follow work schedules and working instructions to ensure clearance, collection and processing to final mile vendors is coordinated and delivery KPIs are met.
- Adhere to and follow all HMRC & Border Force's legal regulations in order to maintain compliance with the operating of an ETSF.
To Be Considered:
- Proven data entry experience.
- Maintaining databases.
- High level of attention to detail.
- High Level of Excel experience.
- Must have good written communication skills and importantly the ability to problem-solve.
- Customer care is a vital part of this role and so good interpersonal skills are very important.
Full Training will be provided.
For more details, please contact Willis Global - a leading Recruitment Consultancy for the Supply Chain & Logistics industry.
Data Entry Clerk employer: Willis Global Ltd
Contact Detail:
Willis Global Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data Entry Clerk
✨Tip Number 1
Familiarise yourself with customs regulations and procedures. Understanding HMRC and Border Force rules will not only help you in the role but also impress your potential employers during discussions.
✨Tip Number 2
Brush up on your Excel skills, as a high level of proficiency is required for this position. Consider taking an online course or practicing with real data sets to showcase your abilities.
✨Tip Number 3
Highlight your attention to detail in conversations. Since accuracy is crucial in data entry, be prepared to discuss examples from your past experiences where your meticulousness made a difference.
✨Tip Number 4
Prepare to demonstrate your problem-solving skills. Think of scenarios where you've successfully resolved issues, especially in customer service or data management contexts, as this will resonate well with the hiring team.
We think you need these skills to ace Data Entry Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant data entry experience and skills, particularly your attention to detail and proficiency in Excel. Use specific examples from previous roles that demonstrate your ability to handle data accurately.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Data Entry Clerk role. Emphasise your problem-solving abilities and customer care skills, as these are vital for the position. Show enthusiasm for the opportunity to work with a customs clearance specialist.
Highlight Relevant Skills: In your application, clearly outline your experience with databases and any specific software you have used. Mention your ability to comply with regulations, as this is crucial for the role, especially regarding HMRC and Border Force compliance.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Data Entry Clerk.
How to prepare for a job interview at Willis Global Ltd
✨Showcase Your Attention to Detail
As a Data Entry Clerk, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulousness helped avoid errors or improved processes.
✨Familiarise Yourself with Customs Regulations
Understanding HMRC and Border Force regulations is key for this role. Brush up on relevant customs procedures and be ready to demonstrate your knowledge during the interview.
✨Highlight Your Problem-Solving Skills
This position requires resolving queries and issues efficiently. Think of instances where you successfully tackled challenges in previous roles and be ready to share those stories.
✨Demonstrate Your Communication Skills
Since liaising with customers and stakeholders is part of the job, practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated in past roles, especially in high-pressure situations.
