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For Companies At a Glance
- Tasks: Support partners with admin tasks, client coordination, and team communication in a dynamic office.
- Company: Join a thriving professional services firm in Canterbury known for excellence and a personal touch.
- Benefits: Enjoy 33 days holiday, a Christmas bonus, and wellness perks like eye test vouchers and flu jabs.
- Why this job: Be part of a collaborative culture that values respect, support, and shared success.
- Qualifications: Ideal candidates have PA or team coordination experience, strong Microsoft Office skills, and excellent communication.
- Other info: This role is perfect for organised multitaskers ready to thrive in a fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
Are you an organised multitasker with a flair for communication and coordination? Join this thriving Canterbury office and support their leadership team in a fast-paced, rewarding role!
Our client is a successful and expanding professional services firm based in Canterbury. With a reputation for excellence and a personal touch, they take pride in delivering exceptional service to their clients. Their collaborative culture is built on mutual respect, support, and a shared drive for success.
The Role
As a Personal Assistant & Team Coordinator, you will play a crucial part in ensuring our partners and their teams operate smoothly and efficiently. Supporting multiple Partners, you will take ownership of administrative functions, client coordination, and internal team communication.
Key Responsibilities:
- Provide comprehensive administrative support to three Partners
- Organise and coordinate meetings (virtual and in-person), including agendas, minutes, and follow-up actions
- Arrange travel bookings including transport, accommodation, and restaurants
- Support Partners with timesheets, mileage logs, expenses, and invoicing
- Be the first point of contact for client communications—calls, emails, onboarding, and updates
- Manage and maintain internal records and client databases
- Facilitate workflow and communications between Partners and their teams
- Help maintain a well-organised, efficient, and professional office environment
Benefits
They value their people and offer a range of benefits to support their well-being and reward their hard work, including:
- 33 days holiday per year (including Bank Holidays and 2 days over Christmas)
- Christmas bonus
- Staff recruitment bonus
- Client commission
- Employee Assistance Programme
- Eye test vouchers
- Annual flu jab
- Cycle to work scheme
The Ideal Candidate
They are looking for a confident, professional, and highly organised individual who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in delivering high-quality support.
About you:
- Experience as a PA, Executive Assistant, or Team Coordinator (ideally in a professional services environment)
- Strong Microsoft Office skills—especially Outlook, Word, and Excel
- Excellent organisational and multitasking abilities
- Clear, confident written and verbal communication
- Professional, positive, and proactive attitude
- High attention to detail and discretion when handling sensitive information
- Ability to remain calm and efficient under pressure
- Previous experience in an accountancy or financial services firm (desirable)
- Knowledge of CRM or project management software (desirable)
If you're ready to take the next step in your professional support career, they would love to hear from you.
How to apply for the role:
If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.
You must be authorised to work in the UK. No agencies please.
Personal Assistant and Team Coordinator employer: Flat Fee Recruiter
Contact Detail:
Flat Fee Recruiter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant and Team Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values. Research their approach to client service and teamwork, as this will help you align your communication style and demonstrate that you're a good fit for their collaborative environment.
✨Tip Number 2
Prepare to discuss your organisational skills in detail. Think of specific examples where you've successfully managed multiple tasks or projects simultaneously, as this role requires strong multitasking abilities.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Outlook, Word, and Excel. Being able to showcase your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 4
Be ready to demonstrate your problem-solving abilities. Think of scenarios where you've had to think on your feet or resolve conflicts, as this will highlight your proactive attitude and ability to remain calm under pressure.
We think you need these skills to ace Personal Assistant and Team Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Team Coordinator. Emphasise your organisational skills, multitasking abilities, and any experience in professional services.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the perfect fit for this role. Mention specific examples of how you've successfully supported teams in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Outlook, Word, and Excel. Also, mention any experience with CRM or project management software, as these are desirable skills for the role.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Flat Fee Recruiter
✨Showcase Your Organisational Skills
As a Personal Assistant and Team Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your multitasking capabilities.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you handle client communications and internal team interactions.
✨Demonstrate Problem-Solving Abilities
The ideal candidate thrives in a fast-paced environment and enjoys problem-solving. Think of specific instances where you've resolved issues or improved processes in your past positions, and be prepared to share these during the interview.
✨Familiarise Yourself with Relevant Software
Strong Microsoft Office skills are essential for this role. Brush up on your knowledge of Outlook, Word, and Excel, and if you have experience with CRM or project management software, be sure to mention it. This shows you're ready to hit the ground running.
